Early Alerts and Symplicity Overview Hello everyone! Today we are going to provide you with a quick overview of the Symplicity system highlighting the features of each module with special attention on the Early Alert System. Symplicity provides workflow solutions for entering and tracking Early Alerts, managing accommodation requests, and managing many other functions to enhance the student experience. Symplicity modules include Advocate, Insight, Accommodate, Community, and CSM.

myFSCJ Faculty Access Faculty can access the Symplicity modules from the faculty tab within myFSCJ. You can go directly to the Early Alert Report from this screen, but if you do, you have to know your student’s Student ID. Its easier use the Insight Log In link instead, because you are able to go directly to your class and select the student that you want to submit the Early Alert for. We also have other types of reports that you can submit using the Report It link. These include Students of Concern reports, Title IX reports, Student Conduct reports, etc. We’ll talk more about those other reports a little later.

FSCJ faculty, staff, and students play a part in promoting the safety and well-being of our community. This document provides a single collecting point for links to the report or request as described in the following boxes. Please click on the link under the report or request you would like to submit. This form will be located in myFSCJ under quicklinks for quick access to centralized reporting and available to all FSCJ staff, faculty and students. Each report type has been built with customized skip logic and form dependencies to create a intuitive reporting mechanism for our community.

Student Conduct Report An individual can submit a Conduct Incident Report when a student has demonstrated an act or behavior that impairs, interferes with, or otherwise disturbs or obstructs the orderly functions, and/or interests of the entire FSCJ community. These reports are routed to the Conduct Office led by Dean Pamela Walker Students of Concern Reports can be submitted for: Non-Academic/Life Situation Medical Concern Mental Health Issue Physical/Psychological Endangerment Title IX Reports can be submitted for Gender Discrimination Sexual Harassment Sexual Assault Relationship Violence Stalking Sexual Exploitation Retaliation

Student Conduct Report Student of Concern Title IX Report Routed to Dean of Students Managed by Conduct Office Student of Concern Routed to Student Support Services Case Managed by Student Support Coordinators Title IX Report Routed to Title IX Office Managed by Title IX Coordinator When a student conduct, student of concern, or Title IX report is submitted, Advocate will route the report to the appropriate team for review, processing and case management. Custom workflows are built into the system to allow staff to work a report from start to finish.

Student Conduct Report The Conduct Incident Report Manager provides: Clear workflow processes for resolving conduct concerns Seamless communication between staff members and students Data to detect and address conduct trends and patterns An individual can submit a Conduct Incident Report when a student has demonstrated an act or behavior that impairs, interferes with, or otherwise disturbs or obstructs the orderly functions, and/or interests of the entire FSCJ community. These reports are routed to the Conduct Office led by Dean Pamela Walker

Students of Concern (CARE) Report Reports can be submitted for: Non-Academic/Life Situation Medical Concern Mental Health Issue Physical/Psychological Endangerment When a Students of Concern report is submitted, it is routed to the Student Support Services team.

What is Reported to Title IX? Gender Discrimination Sexual Harassment Sexual Assault Relationship Violence Stalking Sexual Exploitation Retaliation

Title IX Reports The Title IX Manager provides unique workflow options to help track, process, and respond to Title IX related issues and complaints.

Contact Information Pamela Walker Dean of Students pwalker@fscj.edu 904-646-2271

Accommodate is a case management software that automates and centralizes the accommodation request process. Student begin this request process by completing an accommodation request.

Lifecycle of an Accommodation Request Notification Sent Request Decision Made Request Received and Processed Student Requests Services Once the student submits a request, Student Support Coordinators will review and process this request and assign appropriate academic accommodations. When a decision is made, Accommodate automatically alerts the student, their faculty, and any other departments involved in the delivery of the accomodations.

Additional Features Note Taker Network Interpreter Services Surveys Self-Service Options for Students Additional features of the Accommodate module include: note take network, interpreter services, surveys, and self service options for students.

Contact Information Denise Giarrusso Associate Director, Student Success Student Support Services denise.giarrusso@fscj.edu 904-361-6216 Any questions about the Accommodate module can be addressed by Denise Giarrusso and her team.

Community

Community Student View Community facilitates and encourages a student’s engagement with FSCJ’s student organizations. Key features of Community include involvement tracking, a portal for advisors to manage their organization and events, a centralized platform for students to search for organizations of interest, and a co-curricular transcript.

Associate Director, Student Success Contact Information Kerry Roth Associate Director, Student Success Student Engagement k.roth@fscj.edu 904-632-3029 Any questions about the Community module can be addressed by Kerry Roth and his team.

Career Services Manager Local & national online job search Mock interviews Resume builder Event management External employer engagement Student Employment

Associate Director, Student Success Contact Information Erica Mack Associate Director, Student Success erica.mack@fscj.edu 904-997-2689

We are briefly going to spend some time talking about Insight We are briefly going to spend some time talking about Insight. Insight is where Academic Early Alerts will live as well as Ombudsman referrals.

Insight into Our Student’s Needs Engage the college community in the academic success and overall well-being of each student. Understand the impact and measure the results of our student success initiatives. Proactively address at-risk students. The Insight module includes an Early Alert System designed to…

Insight Reports Early Alert reports can be submitted for: Academic Concerns Financial Concerns (Ombudsman Escalations) Navigating College Systems Social/Adjustment Concerns

Submit a Report

Submit a Report From your faculty homepage, click on the Courses tab at the top.

Submit a Report 2. Under Batch Options, Create an Early Alert Quick Report

Submit a Report

Early Intervention Begins Lifecycle of an Early Alert Report Close the Loop Early Intervention Begins Alert Received Alert Initiated Early Alert is an intervention system designed to: identify reach out and provide support to students A collaborative effort among faculty, staff, and students with the goal of increased student success and retention.

Progress Reports Replaces paper progress reports for Student Athletes Opportunity to share information for all students Accessible from anywhere via web link at anytime

Progress Reports vs Early Alert Early Alerts “Snapshot” in time Specific to a concern(s) or challenge(s) a student is facing Tracking student progress throughout the semester Catalyst to begin process of outreach from Academic Success Coach Can be requested by Academic Success Coach Report closed when concern is addressed or resolved

Progress Reports

Contact Information Pamela Walker Dean of Students pwalker@fscj.edu 904-646-2271

training.fscj.edu

Questions??? Any questions?