How materials get to the library shelves Getting to: How materials get to the library shelves By Sherle Abramson-Bluhm And Emily Campbell

Selectors become aware of materials that are available to purchase for library collections in many ways…. Vendor Databases or slip notifications Review Journals Even television….

Selector decides which materials in their subject areas are needed in the Library Collections

Selectors send requests to the Order Unit By Selecting in an online database By Sending an email By Forwarding publishers catalogs or vendor slips marked with selections

Using the data available to them, the order unit retrieves a bibliographic record, usually from OCLC, saves it in ALEPH and places the order. If no record can be found, a minimal one is created using a template. Some orders are processed in Vendor databases and the records from the vendor are loaded into ALEPH with the order data attached

The Order unit mails Purchase Orders to the Appropriate vendor or uses a vendor online database

Order unit creates orders in ALEPH … After determining the appropriate vendor and ensuring all the required data is included and correct, Order fields are filled in : Location Selector Notes for patron notify or course reserves Vendor claim type and schedule Budget Price Every order can have unique data in each area. The order unit averages about 3800 orders per month, including Slavic and Asian. Vendor price location Claim info selector notes

Items on order appear in Mirlyn …. … and are available to place on hold

Shipments arrive everyday, from all over the world

Students unpack shipments and verify all items against the invoice

Shipments are distributed to staff in the receiving unit, who note them as arrived in aleph

Arriving Materials In ALEPH The receiving unit received almost 44000 non-shelf ready items and another 25000 shelf-ready in 2010-2011.

The status of each item displays in real time in MIRLYN, our public catalog

Some vendors provide shelf ready materials These come out of the box, stamped and labeled and ready for the shelf After they are noted as arrived in ALEPH and checked for quality and accuracy – these fast track to the shelves

Materials that need additional work - addition of bibliographic data, subject headings, call numbers - are forwarded to the appropriate unit Materials that need a more complete record Go to Description Materials that Need Subjects and/or call numbers Go to Classification

Labeling Materials that are not shelf ready go to the Labeling Unit for stamping and spine labels

Materials are then dispersed to the individual libraries daily… MUSIC UGL FVL AAEL MAP Technical Services BSTA FINE GRAD SPEC SCI MUSM TAUB

Patrons look in MIRLYN and requests the item using Thanks for watching Brought to you by Technical Services

MUSIC : TAKE FIVE By Paul Desmond With thanks to the Dave Brubeck Quartet