Tally.ERP 9 for Hotel Management

Agenda Hotel Management –An Overview How Hotel Management Operations are Structured Tally.ERP 9 for Hotel Management Business Process Flow Primary Requirement- Hence Opportunity Tally.ERP 9- Fitment

Hotel Management –An Overview HOSPITALITY STORES/PURCHASES ACCOUNTING & MIS REPORTS

How Hotel Management Operations are Structured

How Hotel Management Operations are Structured An Overview HOSPITALITY ACCOUNTING & MIS REPORTS STORES/PURCHASES

Hotel Management- Hospitality -An Overview FRONT OFFICE BAR / RESTAURANT BANQUET/ CONFERENCE HALL

Process Flow- Front Office- Room Enquiry and Reservation

Process Flow- Front Office- Room Check-In and Check-Out

Primary Requirement- Front Office-Hence Opportunities Category/Module Major Requirement Explanation Front Office Room Enquiry and Reservation Management Rooms enquiry and reservation are the major requirements for this industry. Handling the guest’ room enquiries via email, website, walk-ins and through agents are very crucial. At any point of time, the reception should have the complete information of empty rooms and occupied rooms. Bill settlement (Invoice) While preparing the bill, reception needs to consider the different services availed by the guests. All these services need to add to the bill. The final bill should also contain the luxury tax and service tax information. C-Form The lodges, will have to submit the ‘foreigners’ information to the respective police station. The guests’ details has to be submitted in a prescribed form called C-Form. The C-Form contains the country, passport and visa details etc., of the guests.

Tally.ERP 9 Fitment- Front Office SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Room setup and labeling of rooms (Ac, Non-Ac, Deluxe etc.) Yes 2 Setup service tax 3 Setup the Luxury tax 4 Check room availability 5 Advance room booking 6 Capture the guests purpose of visit 7 Guests-ledger formation for room booking 8 Origin information of guests- Country, Nationality, Passport No, Foreigners details etc. ) 9 Reservation remarks 10 Special discount setup for corporates 11 Book rooms with approximate check-in and check-out date 12 Manage user restriction 13 Different modes of payments -Debit/Credit card, Gift voucher, Cash etc. 14 Setup the room tariff Contd..

Tally.ERP 9 Fitment- Front Office SL NO Requirement Tally.ERP 9 Customisation/ Integration 15 Guests- room check in time and date Yes 16 Guests- advance collection and issue receipt 17 Guests- registration card 19 Guests- room allotment 20 Generate room bill 21 Room service bill 22 Laundry service bill 23 Check-In report 24 Print Check -Out bill (Invoice) 25 Calculate luxury tax 26 Calculate service tax 27 Setup for discount masters 28 C-Form 29 Additional bed requirement 30 Commission charges for agents Contd..

Tally.ERP 9 Fitment- Front Office SL NO Requirement Tally.ERP 9 Customisation/ Integration 31 Telephone charges (intercom telephone charges) Yes 32 Other maintenance expenses management

Hotel Management- Hospitality -An Overview FRONT OFFICE BAR / RESTAURANT BANQUET/ CONFERENCE HALL

Process Flow- Bar/ Restaurant

Primary Requirement- Bar / Restaurant- Hence Opportunities Category/Module Major Requirement Explanation Bar/ Restaurant Kitchen Order Ticket (KOT) Preparation of KOT is very important for Bar / Restaurant. Each order from guest will be treated as single KOT. All the KOT will be send for final billing. Therefore handling of KOT is one of the major requirement. Billing KOT needs to be converted into final bill along with the waiter’s details and deliver to the guest. The guests will have the flexibility to make the payment immediately or he can add the bill to his room bill. Multiple payment Modes Guests can make the payment in multiple modes. The restaurant should have the flexibility to handle the same . The payment modes could be cash /debit/credit cards etc. Waiter wise KOT details Each KOT should contain the waiter name and table details.

Tally.ERP 9 Fitment- Bar / Restaurant SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Setup table masters Yes 2 Setup item masters 3 Setup complementary item masters 4 Manage item pricing 5 Manage KOTs 6 Generate automatic KOT number 7 Print KOT 8 Generate bill 9 Calculate service tax 10 Calculate VAT 11 Enable user-wise billing 12 Restaurant register 13 Empty table list 14 Cash receipts 15 Multiple modes of payments (Cash/Cards/Coupon) Contd..

Tally.ERP 9 Fitment- Bar / Restaurant SL NO Requirement Tally.ERP 9 Customisation/ Integration 16 Cash summary (Cards/Cash) Yes 17 Pending KOT details 18 Table timing details 19 Tables reservation 20 Transfer bill to room 21 Calculate service tax and VAT 22 Table reservation 23 Manage weekend offers (price levels)

Hotel Management- Hospitality -An Overview FRONT OFFICE BAR / RESTAURANT BANQUET/ CONFERENCE HALL

Tally.ERP 9 Fitment- Banquet/Conference Hall SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Hall reservation Yes 2 Corporate price levels 3 Banquet hall bill generation 4 Banquet hall register 5 Bill settlement 6 Hall other expenses management Contd..

How Hotel Management Operations are Structured An Overview HOSPITALITY ACCOUNTING & MIS REPORTS STORES/PURCHASES

Process Flow- Stores/Purchases

Primary Requirement-Stores/Purchases- Hence Opportunities Category/Module Major Requirement Explanation Stores/ Purchases Purchases of Inventory (department Wise) Inventory handling is another major requirement for hotels. Each department will have different requirement of items. Preparation of purchase order or indent, multiple supplier management, preparation of GRN and purchase Invoice are very important.

Tally.ERP 9 Fitment- Stores/Purchases SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Item master creation Yes 2 Purchase order/Indent generation 3 Goods receipt note 4 Purchase returns 5 Re-order levels 6 Physical stock entry 7 Re-order level status report 8 Physical stock register 9 Inventory report 10 Purchase order book 11 Stock transfer report- Department-wise 12 Purchase order outstanding report 13 Negative stock report 14 Monthly sales analysis report Contd..

How Hotel Management Operations are Structured An Overview HOSPITALITY STORES/PURCHASES ACCOUNTING & MIS REPORTS

Process Flow- Accounts & MIS Reports

Tally.ERP 9 Fitment- Accounts & MIS Reports SL NO Requirement Tally.ERP 9 Customisation/ Integration 1 Receipts and payments Yes 2 Room bill settlement 3 Multiple payment modes 4 Bank reconciliation 5 Bank challan preparation and printing 6 P&L Account 7 Cash and Bank summary 8 Cheque printing 9 Statutory compliances 10 Luxury tax form IV 11 Outstanding receivable and payable 12 Occupied room details 13 Room reservation report 14 Empty room report

Tally.ERP 9 Fitment- Accounts & MIS Reports SL NO Requirement Tally.ERP 9 Customisation/ Integration 15 Room register Yes 16 Billed and settled party report 17 Complementary report 18 Advanced room booking register 19 Current guest list 20 Department –wise profit report 21 Department-wise collection report 22 Group company 23 Manage your outlets 24 Payroll 25 Integrate with third party applications 26 Tracking monthly maintenance cost

Thank You For any queries please contact :- ti@tallysolutions.com Visit : www.tallysolutions.com