DDD OBJECTIVE ASSESSMENT PROCESS OAP Training Summer 2010

AGENDA Introduction to the Objective Assessment Process (OAP) Activities Association with Completion of the ICAP Role of the Service Coordinator Gathering Information Completing the ICAP Assessment Tool Reporting the Results of an ICAP Completing the ICAP profiles

DESIGNING AN IPP Focus of Specialized DD Services Focus of Non-Specialized Services Role of the IPP team Outcomes, Strengths, and Needs Implementing and monitoring the plan

ACTIVITIES Participate in the training Determine that an ICAP is necessary Review Documentation Schedule and conduct interviews Complete the ICAP booklet based on information from interviews and documentation Submit copy to Division of Developmental Disabilities for scoring and calculating funding amount Complete ICAP profiles Discuss results at Individual and Family meeting Facilitate the IPP meeting

DETERMINING ICAP IS NEEDED Biennial Assessment Even years for those born in even years Odd years for those born in odd years Two years after the date of last ICAP Entering Services Priority One Graduation Special Allocation of Funds

ADVOCACY ROLE OF SERVICE COORDINATOR

ROLE OF THE SERVICE COORDINATOR IN COMPLETION OF THE ICAP Maintaining an Objective Perspective Reviewing Evidence to Determine Ratings Making a Determination when Evidence Differs from Experience Accepting Responsibility for Reporting Results

INFORMANT GUIDELINES Each informant interviewed individually One informant from each setting At least 6 months of regular contact with individual One informant must be the individual seeking services

INTERVIEWING Setting up the interview Prepare Yourself Mentally Prepare your notes Schedule a time Determine the setting Prepare Yourself Mentally Beware of Bias Pre-conceived ideas about the individual Drawing conclusion based on own experiences Asking questions based on own perspective Possible conflict of interest

INTERVIEWING (cont) Conducting the Interview Have material ready Two copies of ICAP The Training manual Seat self across from the informant Explain your purpose Consider your posture Be aware of your own personal impact Concentrate on Eye Contact Be aware of your mannerisms

INTERVIEWING (cont) Maintaining the tempo of the interview Pace the speaker Allow Wait time Focus on what is pertinent Engage in attending behaviors Ask open questions with minimal encourages Seek Clarification Paraphrase Summarize

INTERVIEWING (cont) Closing the Interview Leave a good impression Thank the informant Explain what comes next

SUPPORTING DOCUMENTATION Reviewing helps you to: Best manage your time in the interview Clarify information obtained in the interview Increase confidence when scoring the ICAP Biennial ICAPs The individuals most current IPP and any addenda Current Assessments Annual physical report Medications, dosages currently taking Copies of incident reports in the past 30 days Habilitation programs including behavior support plans

SUPPORTING DOCUMENTATION Priority One or Graduate of Individual CURRENTLY receiving services Current IPP and all addenda Current Assessments Annual physical Medications, dosages currently taking Incident reports within past 30 days Habilitation programs including Behavior Support Plans

SUPPORTING DOCUMENTATION Priority One or Graduate for person NEW to Services Psychological Report Health and medical records Medication history Social/legal history Reports from other sources: school, Protective Services, Regional Center, agencies providing supports through private pay IEP if applicable