Hiring for Youth Programs

Today’s Agenda Overview of UO Employee Categories Pay Considerations Background Checks

Employee Categories

Employee Categories Classified Officer of Administration Faculty Student Employees Graduate Employees

Classified Employees Types: Ongoing Limited Duration Temporary-Classified Temporary-Non Regular Less regularly used: Seasonal, Intermittent, Academic Year SEIU Collective Bargaining Agreement All except temporary: hired via MyTrack Temporary: Request to Hire and PRF

Officer of Administration Types: Ongoing Interim OA Policies and Procedures OA Position and Pay Actions Hired via MyTrack Direct Appointments allowed in certain circumstances

Faculty Types: Tenure Track United Academics CBA Office of the Provost Hired via IHP Process Non-Tenure Track Career Research Pro Tem United Academics CBA Office of the Provost Hired via MyTrack Pro Tem can be via Pools Temporary Faculty (<6 weeks and <$3,000) may be appointed via PRF process

Student Employees Postings managed by Career Center Handshake Must be posted there if using Federal Work Study funds Policies and Procedures managed by Human Resources https://hr.uoregon.edu/recruit/student-employment/policy-and-procedures  Hiring paperwork submitted directly to Payroll  SEF Packet

Student Employees cont. Most commonly paid as hourly employees Student Wage Rates published online Be aware of minimum wage differences if outside Eugene Can be paid via stipend Requires special approval Work cannot be paid via stipend over hourly for convenience Ensure work is undergraduate level

Graduate Employees Employment includes pay, health insurance, and tuition waiver Represented by GTFF Union Limited to .49FTE across ALL positions Postings managed by Graduate School If graduate student is performing graduate level work at graduate level pay, may need to be a GE Appointment

Non-Employee Categories Independent Contractors VS Employees Need to check for UO Employment Volunteers VS Employees BOLI Guidance on Employees who Volunteer

Pay Considerations

Oregon Minimum Wage https://www.oregon.gov/boli/whd/omw/pages/minimum-wage-rate-summary.aspx

Oregon Equal Pay Act https://www. oregon

Time is of the essence Ensure you know what work is being performed and rates requested HR can help you define appropriate employee type Work with HR and Payroll staff to secure any necessary approvals prior to your event Be aware of rules regarding final paychecks https://www.oregon.gov/boli/ta/Pages/t_faq_tafinpay.aspx

Questions along the way? We’re here to help! Email: talent@uoregon.edu Phone: 6-5112

Even more questions? Topic Unit Who Email/Phone Student Hire Packets Payroll Austin Doerksen adoerkse@uoregon.edu/6-1108 Student Employment Policy Exceptions HR Jenna Rakes jrakes@uoregon.edu/6-2963 Graduate Employees Peter Fehrs pfehrs@uoregon.edu/6-2998 Background Checks Ryan McBride rmcbride@uoregon.edu/6-2531

Background Checks

To submit a background check request, go to our website  (https://hr.uoregon.edu/recruit/background-checks) and click “Submit a Request” 

You can also submit background check requests directly You can also submit background check requests directly* to backgroundcheck@uoregon.edu.   The request must contain the following information:      Applicant’s First Name:      Applicant’s Last Name:      Applicant’s Email:       Department Contact Name:      Department Contact Email:      Purpose of request: (volunteer, student employment, graduate employment, temp classified hire) *Note: If you are submitting multiple requests, you can submit one email with the necessary information for all applicants.

The applicants will receive an email from Risk Mitigation Services with a secure link to complete their online authorization.

The department contact listed on the request will receive the following email when the background check has cleared: McBride, Ryan

If a background check reveals any convictions (findings), HR will coordinate with the respective VP to obtain the required approval.   Once VP approval is received, the department contact will receive the automated “clear” email. If a VP elects to decline the request, HR will contact the applicant and notify the department contact.