SOM Retro Fund Swap Training March 19 and 20, 2015 Patsy Oliver

Timeline for Retroactive Fund Swaps for EPA Personnel Jul 1 – Sep 30 Converted Data Oct 1 – Most recently distributed payroll * Payroll run in ConnectCarolina Current & Future Dated Complete a retro fund swap ePAR in ConnectCarolina If any of the below conditions apply, put in a help ticket attaching the Request Form for Retroactive Journal Entries Retro on a retro http://ccinfo.unc.edu/issuesfixes/encumbrances-and-retros Click on “Request form for Retroactive Journal Entries” Complete spreadsheet Lump sum actions (including Clinical Compensation) . Complete a retro using the retro Tool located in the HR WorkCenter > Funding Sources Spreadsheets containing the fund sources were sent out to Business Managers for all Monthly and Biweekly employees * Most recently distributed payroll currently is March 31 Complete a funding swap ePAR 2/21/2019

Timeline for Retroactive Fund Swaps for SPA Personnel June 16 – Sep 7 Converted Data Sep 8 – Most recently distributed payroll * Payroll Run in ConnectCarolina Current & Future Dated Complete a retro using the retro Tool located in the HR WorkCenter > Funding Sources Spreadsheets containing the fund sources were sent out to Business Managers for all Monthly and Biweekly employees * Most recently distributed payroll currently is March 22 Complete a retro fund swap ePAR in ConnectCarolina Converted Data prior to PS If any of the below conditions apply, put in a help ticket attaching the Request Form for Retroactive Journal Entries Retro on a retro It’s non-regular salary such as longevity, overtime, fringe benefits (only), or shift differential. Lump sum actions http://ccinfo.unc.edu/issuesfixes/encumbrances-and-retros Click on “Request form for Retroactive Journal Entries” Complete spreadsheet Complete a funding swap ePAR 2/21/2019

Math Scenarios For when you only want to change a portion of the funding for a pay period SPA: divide pay by 2088 hours, and then multiply by number of days worked on the project for the effective pay period Example: Employee moves to a new project as of Dec. 8, 2014 BW12 at .50 FTE. Annual Salary = $52,000 or Daily rate = $24.90 (52,000/2088) Compute Daily Rate = Daily Rate ($24.90) * Hours in a work day (8) = $199.20 Compute Days Worked = $199.20 * 5 = $996 Compute Percent Effort (FTE) = $996 * .50 = $498 Reduce current project (25210 49000 512120 423501 5030605 CHOSR 1) by -$498, and enter +$498 on a new chartfield string 2/21/2019

Math Scenarios For when you only want to change a portion of the funding for a pay period EPA: divide pay by number of days in the month, and then multiply by number of days the individual should have worked on the project for the month effected. Example: Employee moves to a new project as of Dec. 15, 2014 M06 at .50 FTE. Annual Salary = $120,000 or Monthly Salary = $10,000 (120,000/12) Compute to Days = $10,000 Monthly / 31 days = $322.58 a day Compute Days worked = $322.58 (Daily rate) * 16 Days in the month worked = $5,161.28 Compute percent Effort (FTE) = $5,161.28 * .50 = $2,580.64 (25210 49000 512120 423501 5030605 CHOSR 1 ) enter remaining salary to a new chartfield string. 2/21/2019