The Mobility Report Mobility Info Day Brussels, 19 October 2009 Ina Grope Fusion Association Agreements Research DG European Commission

THE MOBILITY REPORT

Outline Procedure Contents Supporting documents Submission of files What does the Commission check? What happens when the report is approved?

Mobility Report Procedure Beginning of year n+1 – Associations may send their mobility reports to the Commission for prior verification Year n+1 – final mobility accounts are sent to the Commission financial services for effective payment Remark :payment can only take place after verification of mobility report supporting documents

Mobility Report Consist of : –Mobility financial table (in mobility plan excel workbook) –Supporting documents for each mobility action undertaken during the year

Mobility Report Required documents Financial overview - in mobility plan excel workbook Supporting documents –Mobility assignment form –Invitation letter –Work programme –Report when applicable

Mobility Report How to present the Financial overview? Electronically and paper One line per mobility action Indicate when the line refers to a collaboration under art (in the remark column) Submit a separate summary table for each collaboration under art

Mobility Report How to present the file with supporting documents? –Paper : filed alphabetically or in the same order as in the report OR –Electronically : 1 zip file per mobility action with all supporting documents relating to one action

Mobility Report What does the Commission check? –Comparison of mobility plan with mobility report (as far as ceilings and collaborations are concerned) –Eligibility of mobility actions, verification of ceilings, calculations, details of collaborations under art

Mobility Report What does the Commission check? –Availability of supporting documents for all mobility actions mentioned in the financial overview –Verification that all missions for which supporting documents are available are mentioned in the financial table

Mobility Report What does the Commission check? –Verification of requested reimbursements the amounts mentioned on the mobility forms are ceilings the Commission reimburses what the Association has effectively spent for the mission within the ceiling approved and according to national rules

Mobility Report Submission of the report –Financial overview and supporting documents have to be both available at the same time –On paper and electronically

Mobility Report What happens when the mobility report has been approved by J4?