Martha Schumacher Business Affairs Office, UO

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Presentation transcript:

Martha Schumacher Business Affairs Office, UO 2/21/2019 FIS Accounting Martha Schumacher Business Affairs Office, UO

Agenda 8:45 10:00 11:30 Fund Accounting/Chart of Accounts Income & Expense - OPAL Ledger BREAK More OPAL Balance Sheet - General Ledger Reporting Getting Help

Fund Accounting Properly account for resources Standards set by GASB Governmental Accounting Stds Board Nationwide standard-setting body Covers governmental and public entities Method of recording financial info

Fund Accounting Classifies resources into funds By source/limitations on use Like a separate pot of money Similar funds grouped into types Share common characteristics Provide reports to interested parties Board of Higher Ed, creditors, taxpayers

Chart of Accounts Funds Assets - Liabilities = Fund Balance Funds may be shared General fund, ICC fund May be departmental fund Income/expense fund, gift fund

Chart of Accounts Fund Code Location Code Program Code Activity Code 2/21/2019 Chart of Accounts Chart of Accounts B – University of Oregon Fund Code Location Code Program Code Activity Code Account Code Orgn Code Fund Type Account Type The Chart of Accounts is made up of codes that represent FIS accounting. You will use account index codes to default the appropriate codes for debiting and crediting departments. You must also add the appropriate account code for the type of transaction you are processing. Account Index

Chart of Accounts 2/21/2019 Chart of Accounts B - UO Aggregate Chart Acct Type Fund Type 71 - Service & Supplies Fund Code Organization Code Account Code Program Code Activity Code Location Code 001150 General Fund - ASA 222552 CAS Geography 20202 Software 0ASA Academic Support BGEN CAS Gen’l Operations Account Index BGGASA CAS Geog ASA

Banner Screens Operating Ledger General Ledger Income and expense Single fiscal year General Ledger Assets and liabilities Cumulative since inception Current year activity summarized

Banner Screens Operating Ledger - Examples FGIBDST FWIBUDG FWIGITD - grants

Banner Screens General Ledger - Examples FGITBAL FGITBSR

Reporting Available reports: Create report or spreadsheet Extract data - instant excel option Data Warehouse Web reports FWIORPT - monthly reports

Reporting Create report or spreadsheet Extract data Available from screens Display/print options Spreadsheet options

Reporting Data Warehouse Summarized data - no transactions Useful for complex reports Limited BAO support

Reporting Web reports Developed in response to dept needs List of indices - has limitations Summaries by org or account code

Reporting FWIORPT Specific month and fiscal year 2/21/2019 Reporting FWIORPT Specific month and fiscal year Run by FOAPAL element or Fin Mgr # Output organized by FOAPAL elements Useful for reconciling expenditures Spreadsheet option for detail

FIS Help For FIS help, contact the following: Accounting & JVs Martha Schumacher 6-3524 Bruce Abrahamson 6-3032 Invoices - Conny Isaacs 6-0812 POs – Bruce Abrahamson 6-3032 System Problems - Info Sys 6-1117

FIS Help FIS Guide important pages: Queries - Accounting information 2/21/2019 FIS Help FIS Guide important pages: Queries - Accounting information Reports - FIS reporting Codes - FIS account and other codes Forms - FIS screen information