Workshop Session II

Cynthia Beck Program Executive Officer, BTA Near-Term Financial Management Transformation Cynthia Beck Program Executive Officer, BTA

Near Term Financial Management Transformation Professional Development Institute Washington D.C. Chapter March 15, 2007 Cynthia Beck Acting PEO, Enterprise Finance Programs Business Transformation Agency

BTA Mission To guide transformation of business operations throughout the Department of Defense and to deliver Enterprise-level capabilities that align to warfighter needs.

BTA Organizational Structure Business Transformation Agency (BTA) Defense Business Systems Acquisition Executive (DBSAE) Enterprise Integration (EI) Transformation Planning & Performance (TP&P) Transformation Priorities & Requirements (TP&R) Investment Management (IM) Warfighter Support Office (WSO) Agency Operations (Agency Ops)

Tiered Accountability Enterprise Shared Services and System Capabilities DoD ENTERPRISE LAYER Enterprise Rules and Standards for Interoperability ARMY NAVY AIR FORCE DLA DFAS USTRANSCOM Business Transformation Agency (BTA)

Strategic Imperatives: Simplify Adopt Implement! DBSAE Mission Drive successful implementation of assigned initiatives and programs that deliver DoD enterprise business systems and capabilities. The DBSAE serves as the Component Acquisition Executive for DoD Enterprise level programs and initiatives as assigned by the Defense Business Systems Management Committee to the BTA Strategic Imperatives: Simplify       Adopt       Implement!

Enterprise Finance Portfolio of BTA financial systems Business Enterprise Information Services (BEIS) Defense Departmental Reporting System (DDRS) Defense Cash Accountability System (DCAS) Defense Corporate Database/Defense Corporate Warehouse (DCD/DCW) Transportation Global Edit Table (TGET) Defense Agencies Initiative (DAI) Intragovernmental Transactions (IGT) Intragovermental Value Added Network (IVAN)

Business Enterprise Information Services Objective and Scope Deliver enterprise financial business capability in the form of the following services: Reference Data Services Corporate Applications General Ledger Services Financial Reporting Cash Reporting Enterprise Business Intelligence Scope: Build upon existing financial infrastructure for general ledger, financial and cash reporting Develop contingency reports, status of funds and executive dashboards Establish SFIS library and deploy web services

Defense Agencies Initiative Objective and Scope To achieve auditable CFO compliant business environments with accurate, timely, authoritative financial data. The primary goal is to deploy a standardized system solution to improve overall financial management and comply with BEA, SFIS, and OFFM requirements Scope: Implement a compliant business solution with common business processes and data standards for the following business functions within budget execution*: procure to pay; order to fulfill; acquire to retire; budget to report; cost accounting; grants management; people pay; and re-sale.

Intragovernmental Transactions Objective and Scope Provide the capability to properly account for, eliminate, and reconcile Intragovernmental Transactions Scope: Develop proof of concept to validate the reimbursable model contained in the DoD Business Enterprise Architecture (Intragovermental Value Added Network – IVAN) Develop ability to identify and eliminate sales, services, or transfers between two entities within the DoD and other Federal Agencies

Mats Persson Enterprise Integration Business Transformation Agency Enterprise Integration Professional Development Institute Washington D.C. Chapter March 15, 2007 Mats Persson Enterprise Integration Business Transformation Agency

Enterprise Integration EI is staffed with experienced industry system integration personnel Key to modernization effort Brings expertise not available in government Provides link between government and contractor Assists in implementing BEA   Assists in establishing best practices

On going key tasks Support the ERP Programs Army Navy Marine Corps Air Force DLA Provide implementation and integration support within BTA Act as ambassadors and “communicators” for BTA with ERPs and other DoD users Help resolve major integration issues Attend, present, and participate in Industry conferences

Standard Financial Information Structure Professional Development Institute Washington D.C. Chapter March 15, 2007 Ray Bombac Transformation Priorities and Requirements Business Transformation Agency

Current Financial Visibility Challenge Lack of financial data standards across the Services impedes the ability to analyze performance on an enterprise-wide basis

SFIS Defined SFIS is the DoD’s common business language that enables budgeting, performance based management, and the generation of financial statements. SFIS Phase I focused on the data elements needed to support generation of the DoD financial statements. SFIS Phase II and III focused on an enterprise-level standard cost accounting structure. SFIS Webpage http://www.dod.mil/dbt/sfis_resources.html SFIS Library http://www.dod.mil/dbt/SFIS_Library.html

Components of SFIS Appropriation Account Information Budget Program Information Organizational Information Transactional Information Trading Partner Information Cost Accounting Information

SFIS Governance Structure (Core Team) USD (C) ODUSD (P&B) ODUSD (DCFO) ARMY DFAS BTA Coordinator USD (AT&L) ODUSD (I&E) ODUSD (MR&MP) OUSD (ARA&RA) USD (P&R) DLA NAVY AF USMC USD (PA&E) MDA

SFIS Deployment Approaches Legacy Accounting Systems Encompasses existing Component financial accounting systems Utilizes a centralized cross-walk capability to translate accounting transaction data to SFIS compliant data Business Feeder Systems Encompasses systems which create business transactions within DoD Includes systems that create transactions such as travel orders, contracts, contract modifications, and certain types of invoices Target Accounting Systems Encompasses emerging environments, including ERP systems SFIS compliance to be embedded directly in these target systems

SFIS Current Status What’s been done? SFIS Phase I: 59 elements released in BEA 3.0 Sept 05 SFIS Phase II: 5 new data elements released in BEA 4.0 Sept 06 SFIS Phase III: 12 new data element and 1 deletion will be released in BEA 4.1 March 07

Summary Deliver SFIS compliant DoD financial reports Provide business intelligence capability for DoD Provide enterprise reference data services Enhance financial accuracy, reliability and timeliness for Defense Agencies Demonstrate proof of concept for intragovernmental transactions to address DoD material weakness

Questions?