Web SA: File Upload Function

Topics File Upload with an existing file Using the system’s downloaded file to generate the upload file

Steps to Upload Web Schedule Agreement (SA) Acknowledgements Logon to WebPO system Select the Scheduling Agreement Acknowledgment option in the menu bar To manually input acknowledgements, continue as normal by clicking the SA Acknowledgment button To upload from a file, click the Browse button to select the file Note: The file must be in a specific format. The following slide will outline the file format rules

File Format Rules The file must be created in the following format: File Type must be Text Tab Delimited 4 columns of data will exist in this order: SA NUMBER, ITEM NUMBER, DATE, QUANTITY SA Number = the Schedule Agreement Order number (471xxxx) Item Number = the item number on the schedule agreement Quantity = quantity to be acknowledged Date = Date supplier is committing to have the quantity at TI. The date format must be in the format YYYYMMDD If multiple dates are included within the same week, the system will aggregate all the quantities together since the WebSA system shows data in weekly buckets. Only one schedule and quantity per row in the file, so if an SA and item # had multiple schedule dates and quantity, there would be multiple rows. Example: Multiple entries and multiple rows for one SA# and item can exist if there are multiple schedules to acknowledge. Only dates in the firm zone (and Trade-off zone if applicable) can be acknowledged. Dates outside the firm zone will generate an error message and will be ignored during the final submission step. Column headings are not required in the file but can exist if needed. SA NUMBER ITEM DATE Quantity 4710236483 10 20080215 125,000 20080229 200000 20080307 53000

Uploading The File Supplier will click on the Browse button to locate the file to upload. After clicking on the "Browse..." button: A pop-up window will display. In the pop-up window, select the directory where your file is located in the "Look in:" field. Select or enter the name of the Text Tab Delimited file in the "File name:" field. Click on the "Open" button. The file name will then be listed in the Browse box. Then click on the "File Upload Acks" button to upload the file from your PC. The data within the upload file will then be displayed on the SA detail screen. Any errors will be noted.

Reviewing the Data When the data in the file has been uploaded, the schedule agreement detail screen will be displayed with the details from the SA’s included in the file. Any incorrect formats, incorrect data, invalid document numbers, etc. will generate an error message displayed at the top of the screen Error messages for the data within the file Details for the SA’s:

Reviewing the Data Review the errors and correct any ones that can be corrected on the screen. Some of the messages are informational (like a date outside the firm zone) and can not be corrected on the screen. Some are due to bad data in the file and the file will have to be updated and re-submitted. If you need to cancel out of the upload, click the Back button. A warning message confirming you want to cancel appears. Click OK to confirm.

Submitting the data To submit the acknowledgement data, click the Submit button Any errors related to submitting the data will then display. Either correct the data or you can delete the individual schedule agreement and continue on with the valid data. A sample is below:

Submitting The Data Once all the data is correct, click the Submit button again. The following message will display:

Additional Information If more than 40 schedule agreements exist in the file, you will see the following scroll buttons to page through the data. There is a maximum of 40 schedule agreements per page on the screen. If updating prior acknowledged quantities, the following rules exist: Current week: any prior acknowledged quantity will be retained by the system UNLESS an updated quantity is included in the file To consolidate quantities for weeks 2-x in the firm/trade off zones where there is previously acknowledged quantities, include a schedule date within that week with a ZERO quantity This allows you to consolidate quantity on a different week and zero out the quantity previously acknowledged. This happens if TI demand has been pulled up from week x to week y and combined with current quantities for week y. If a weeks quantity was acknowledged prior and is not included in the current upload file, the system will zero out any prior acknowledged quantity, unless within first week.

Common Error Messages No Valid data in file uploaded: Either the file type is invalid (not a .txt file) or the columns are in the correct order. Correct the file and try again. Doc#xxxx not for your vendor number: A document number in the file is not created for your supplier number. The ID logged onto the system can only upload documents with the vendor numbers associated with the users logon ID. Upload not valid for Pos 451xxxxx: Only schedule agreements can be uploaded. These documents always begin with 471xxxx. 451xxx documents are standard PO’s and should be resolved using the PO Acknowledgement screen. No Pending PO Acknowledgments selected for 471xxx: the schedule agreement/item included in the file does not have any open quantity scheduled within the TI system. Check with your buyer if there should be quantity scheduled. Date in forecast zone 471xxxx 00xx 2008MMDD: The date submitted is NOT in the firm zone and will be ignored. SA number not found 471xxxxx: this means the SA # included in the file does not exist on the TI system.

Using the system download file to generate the upload file A vendor can access the WebSA details and generate a download file in the correct format. Select the Scheduling Agreement Acknowledgment option in the menu bar To download the data, continue as normal by clicking the SA Acknowledgment button to get a listing of valid SA’s On the listing of all SA’s, Click on the Download All Single Line button to download all SA’s (the Single Line format is the only download file that will be in the correct format) Or select up to 25 SA’s and click Submit, then click the Download Single Line button.

Using the system download file to generate the upload file A pop-up box displays when either Download button is clicked. Click the Save button and determine the name and location to save the file Vendor updates the “acknowledged” quantity column with their inputs in the downloaded file Save the changed file as .txt Upload the file using the steps outlined in the prior slides Note: the additional columns in the downloaded file will be ignored by the system.