Communicating electronically

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Presentation transcript:

Communicating electronically EMAIL Communicating electronically

Email Requirements Computer ISP: Internet Service Provider Email Address

The parts of an Email Address Username: jostudent ISP: @quest Domain: net gjohnson@qwest.net Yname@davis.k12.ut.us No spaces between the 3 parts

Non-profit organization Types of Domains .EDU educational .COM commercial .NET network .ORG Non-profit organization .MIL military .GOV government .INT international

What Can You Do With Email? Read it Reply to It Forward It Delete It Move or Save It Print It

Advantages of Email Information can be distributed faster to many people Quicker response time Saves Time and Money Time zones—No Problem Eliminates telephone tag Can read at one’s own convenience Messages composed and delivered any time regardless of holidays or weekends.

Disadvantages of Email Email is not private Permanent record of email message is stored - even deleted messages Email can be placed under subpoena Once sent, it cannot be retracted (there are exceptions) You lose control. Any email can be forwarded easily by the recipient to anyone the recipient chooses

Guidelines of Email What would your reaction be to the message? One subject per message: ALWAYS USE SUBJECT LINE What would your reaction be to the message? Message needs to be correct, concise, and clear Maintain goodwill of recipient Use paragraphs Remember common courtesies like “Please” and “Thank you”

Signature Use signature on your messages Usernames can be anonymous Your personal business card @%@%@%@%@%@%@%@% Joe Student High School Student jstudent@mail.davis.k12.ut Punch it and its done!

Netiquette Proper protocol when using email CAPS = shouting What’s acceptable and what is not By using email you agree to abide by the protocol CAPS = shouting SPAM: unwelcome email and advertisements

Emoticons Transmits an emotion in email :) or :-) = happiness :( or :- ( = unhappiness :D or :-D = Laughter :O or :-O = Surprise, yelling or realization of an error ("uh oh!")

Acronyms Abbreviations used for common phrases. LOL = Laugh out loud TTYL = Talk to you later B4N = Bye for now ROTFL = rolling on the floor laughing Recipient needs to know the acronym’s meaning