Helen Boyer OHS group leader ESHAC 9 OHS group update Helen Boyer OHS group leader www.europeanspallationsource.se 22 February, 2019

Occupational Health and Safety Structure of group Peter Jacobsson ESH Division Head Radiation safety Environment Safety training Radiation protection Sigrid Kowielski Occupational Health and Safety Helen Boyer Two OH&S safety engineer – Michael and Nick 1 electrical safety engineer - Jörgen 1 fire safety engineer - Fredrik ESHAC 9 – October 2018

Ways of Working Issued procedures/ plans for ways of working since ESHAC 8 Work environment incident reporting (separate presentation) Emergency contingency plan (separate presentation) Site evacuation plan New Risk Assessment Method Statement (RAMS) process on trial in Accelerator division (separate presentation) Finalized the underlaying documents to ESS Rules for Electrical Safety Rules for writing Operating order, Permit-to-Work, Certificate of commissioning, Electrical LOTO, Supervision of Electrical Installation, Self-inspection programme for Electrical Installation Work, Inspection of Specific Electrical Equipment . ESHAC 9 – October 2018

Key ESS activities with OHS support Office move Training of fire brigade Ion source and LEBT Electrical work Safety Communication ESHAC 9 – October 2018

Office Move Over 500 people moved from Medicon village to site in May and June. Safety inspections carried out and active feedback from safety delegates Fire Safety – Evacuation leaders in all areas appointed and trained. Assembly point evacuation leaders appointed who are responsible for co-ordinating the information from the evacuation leaders and reporting this to the rescue services in an emergency ESHAC 9 – October 2018

Training the Fire Brigade Every working day from the 16 April to the 18 May an on-site orientation training to the Municipal Rescue Service MRS (RSyd) was provided Around 150 fire fighters trained The purpose of the tour of the site and in-depth stops at three specific points was to: allow members of the MRS to get familiar with the ESS site and its future operations; learn more about risks linked to the intervention, existing and planned emergency routines, provide logistic information, such as access routes and positions from where to lead an emergency intervention. ESHAC 9 – October 2018

IS&LEBT Support to work package leader to prepare risk assessment document Work carried out to support ATEX classification of area Assisting to get an approved declaration of conformity according to LVD-, EMC-directive and Swedish legalization regarding high-voltage for the Ion source and LEBT ESHAC 9 – October 2018

Electrical work Planning to hand-over the operation of Electrical Safety to Engineering and Integration Support division, and focus on govern that ESS follows ESH requirements regarding Electrical Safety according to host state regulations, EU directive, International standards and best practices.   Started development of an electrical safety awareness course; also started the development of training for Electrical Safety Leader and Electrical Operations Leader Checked and approved that Infrastructure for the Site´s new laboratories and follow electrical safety regulations. ESHAC 9 – October 2018

Safety communication ESHAC 9 – October 2018

Near Future Development Work permits Current system paper based and controlled by a variety of people. Require a system that has a focal point to guide people to what is needed and where to go. Final system will be linked to the new Engineering Asset Management system. Risk assessment Need to rationalise a number of different risk assessment procedures. Need to provide training and guidance in carrying out risk assessments. ESHAC 9 – October 2018