EMS Development Course for Government Agencies

Welcome Julie Woosley, EMS Development Course Coordinator, DPPEA Course Meeting 1: July 24, 2001 Julie - Course overview; developing your EMS Team; odds and ends Beth Eckert, City of Gastonia - Benefits Lunch Beth Graves, DPPEA – ISO Standard John Burke, DPPEA - Initial environmental review Julie – Getting started with implementation; benefits; environmental policy statement; homework This morning: This afternoon:

Introductions DPPEA Julie Woosley, EMS Development Course Coordinator Beth Graves, EMS Project Coord. Barb Satler, Pork Producers EMS Project Coord. John Burke, EMS Pilot Project Coaches Participants

Course Schedule Webpages: Course: and more resources: Dates – Tuesday ok? –Extend days to 4 PM ok? No such thing as a free lunch Locations? –Raleigh always? Move around NC? –Central NC, Western NC? –Limited by free space

Ready to Enter New Territory? Dont Forget Your BACK PACK!

Expectations of Participants: Your BACK PACK! B e enthusiastic A ttend all courses C omplete homework and bring to course K eep in touch with your coach P ersevere A sk for help Be C reative K eep developing your EMS between course meetings and after the course ends

What We Can Offer You Coach Website Staff experience, support Development Tools Speakers who have implemented an EMS Speakers to help you integrate pollution prevention techniques into your EMS Free technical assistance and training A forum to help each other; contacts Publicity Certificate of completion

Publicity What form? –Press Release(s) – individual or separate? –Now or at course end? –Fact sheet –Case Studies –Use of your facility name in Division publications When? –now –middle of class, once underway –at graduation –all of the above

What You Can Do for Us Share your EMS policy statement, manual, and development tools to help us teach others Let us write a case study about your EMS or related projects and activities Be an advocate

Getting Started The ISO Standard –our guide for this development course EMS Team Drawing your Fenceline Benefits This afternoon: Road maps

The ISO Standard The standard is copywritten and must be purchased Three sources in U.S.: see

Developing Your EMS Team EMS Coordinator – Project Champion Team Members: What to consider –Who is enthusiastic? –Size of facility – how big a team? –Departments/Buildings/Management/ Staff involved – are all represented? –A cross-functional team will help to ensure that the EMS is both practical and effective –Involvement builds commitment and ownership of the EMS –Include contractors, suppliers, and other external parties? Dont leave it all for the environmental guy!

EMS Team Initial EMS Team Meeting –EMS background training –Management support –Objectives in implementing an EMS –Role of EMS Team –Responsibilities –Include contractors, health/safety? –Timeline –Ways to get started – road maps Meet frequently at first to work on course homework: –Initial environmental review, legal requirements, policy statement

Use of Consultants Look at your resources first - you may or may not choose to hire consultants Get references and check. Look for experience with small organizations Use consultants for resources, examples, experience An EMS developed by consultants in isolation will not work. Your own people need to be involved in the development process.

Drawing your Fenceline Project Scope: Where to implement your EMS –Department –Building –Process Start small, then expand – pilot –If you start too big, its easy to get frustrated and overwhelmed and quit Why are you implementing an EMS?

Why Implement an EMS? To get your environmental ducks in a row! Struggling to stay in compliance and keep track of regulations/laws Env. management just one of many responsibilities Establish a framework to move beyond compliance Vehicle for positive change; improved employee morale, enhanced public image Employee turnover Many individual parts may already be in place – just need to unify under the EMS umbrella!

Why Implement an EMS? (cont.) Helps to identify the root causes of environmental problems. –better to make a product right the first time –cheaper to prevent a spill –cost effective to prevent pollution Trade and competitive issues –inconsistency in environmental regulation and enforcement

Why ISO at Konica Corporate Directive to Certify in 1998 $ Increased Efficiency & Reduced Costs Improved Environmental Performance Enhanced Public Image Increased Employee Awareness & Involvement Better Knowledge Preservation & Transfer Enhanced Image with Regulators

Why at Charleston Public Works Problems faced: –aging infrastructure –more stringent environmental laws and regulations –customer interests –limited resource base (human and financial) –private sector competition

Charleston: Benefits Operating costs at the water plant reduced $175,000 by using only necessary equipment Records management costs reduced 10% for 1999 Employees and managers are more aware of the environmental policy and their role in it EMS is "System Dependent" rather than "Person Dependent" It helps drive continual improvement Customer inquiries are handled efficiently Strengthens CPWs record of leadership

CPW: More Benefits Aspects identification has greatly improved employee awareness and involvement Skill-based knowledge of the staff has substantially increased Operational deficiencies have been identified

Electrical Improvements: ASMO Changed Habits: Turn machines, fans and task lights off when not needed. Discontinued use of infrared oven. Turn off PCs at end of work day. Applied for and received new tariff option with CP&L. (LGS-RTP) Large general service - real time pricing Installed POW R command lighting panels. Installed programmable control of 17 HVAC Systems.

Water Use Improvements: ASMO Cut back volume on sinks, Bradley basins and toilets. Installed new flush valves. Posted conservation notices on restroom doors. Communicated daily draught status with tips in daily bulletins. Further tweaked counter-flowing and volume at Paint Line Pretreatment. Extended interval on dumping cleaner tanks (without sacrificing quality)

Generally Reported Benefits Cost Savings Reduced Liability/Improved Compliance Better planning Better public image/customer trust Enhanced employee awareness/increased knowledge and skill of employees Deficiencies identified Changed habits of employees Enhanced cooperation between employees and separate departments

EMS Costs and Benefits Potential Costs: Internal – Labor –Manager time –Employee time External –Outside training –Consultants (opt.) Travel to this course Potential Benefits: Improved env. performance Enhanced compliance Prevention of pollution Increased efficiency Reduced costs Enhanced public image Enhanced relationship with regulators Employee awareness of env. issues and responsibilities Decreased loss of knowledge, dec. operating problems when employees leave/ are on leave Management confidence Employee pride Image as a leader/ innovator

Are you ready? Lets get started...