The LASER Project Kansas State University Manhattan, Kansas

Agenda Profile of K-State LASER project defined Project timeline Communication paths Where are we now Concerns Questions

Kansas State University State-supported university with total budget of $531M and just over 5M FTE staff Enrollment of more than 23,000 students Land grant university Seven academic colleges plus the College of Veterinary Medicine and College of Aviation and Technology Governed by Board of Regents along with 5 other universities, 19 community colleges, 5 technical colleges and 6 technical schools

LASER Project Legacy Application Systems Empowered Replacement Project Core systems being replaced: Student Information System Financial Aid Management Billing and Receivables Financial Reporting System Other departmental shadow systems

Who is currently involved? LASER Project Sponsors (Executive Computing Committee) Oracle Functional Consultants LASER PROJECT TEAM Steering Committee Oracle Technical Consultants Need to make top box bigger to include Procurement and to spell out ORA Why dotted line to transition teams? Can we add a box off the Delphi Project Team to say “Business Partners” - see added slide following I said “experts” instead of SME’s -- try not to use acronyms Admissions and Financial Aid Team Student Financial Team Registration and Records Team Project Support Admissions Office Registrar’s Office Controller’s Office Student Financial Assistance Office

Project Timeline September 2001 Preliminary planning started April 2003 University-wide kick-off event May 2003-March/April 2004 CRP1, Discovery, coding March/April 2004-Sept/Oct 2004 CRP2, Discover, coding, and integration testing Sept/Oct 2004-March/April 2005 CRP3, Solution design, build July 2005-? Go live with Oracle Student Solution We have set up a quarterly review on go-live date. Our sense is that it could slip.

Communication Paths Steering Committee President’s Staff http://laser.k-state.edu/ InfoTech Tuesday (weekly campus-wide email distribution on IT issues) Council of Academic Deans Department Heads Media Faculty Senate Student Government Campus Academic Advisors End Users

Where Are We Now Enrollment and PSP progressing nicely Admissions 200 scenarios tested over the next 8-10 weeks Scenario documentation will form the basis for script generation and foundation for Tutor documentation Concerned with adjustment of CRP1 timeline to correspond to delay in Oracle’s next release: moves end of CRP1 from end of November 2003 to February 2004 Admissions Working on scenarios, but with challenges in three areas: 1. automated admission process where specific admission criteria exist 2. lack of a robust print solution for creation of mailing items 3. mechanism where standard test results such as ACT, SAT, GRE, etc. can be loaded to OSS

Where Are We Now Student Financial Assistance Student Financials Working on scenarios with mixed success, ISIR load function and manual and concurrent process for assigned tracking items Problems with no CommonLine 5 records produced yet, Pell functionality not fully developed, no automated system process to re-assign Cost of Attendance budgets --For balance of CRP1, SFA team will continue testing basic student aid functionality such as administering sponsorships, creating loan and Pell records, developing award schemes, testing disbursement functionality, etc. Student Financials Set-up values have been entered and transactional testing is taking place

Concerns Access to assumptions going into system’s functionality and features Oracle’s plans to include its customer base (at the functional level) in discussions regarding future enhancements Continuing search for an acceptable solution for printing volumes of correspondence that will continue to be a mainstay of our customer service initiative Suggest that active TARs be cleared by mutual consent of Oracle and the University Oracle’s plans for enhancing NCAA reporting/tracking functionality—high priority for large institutions such as K-State

Concerns Functionality of tuition waivers Delay in the release of Financial Aid Business Views and Discoverer Must need IRS 1098-T reporting functionality—understand will be available in 2004 Development of important processes for basic functionality is being left up to the universities

Questions We are able to print a rudimentary transcript, but the format would never be acceptable at K-State. Have others created a transcript in OSS? For schools who have implemented CRM, how far are you in the implementation of OSS and integration with CRM? How are you corresponding with students in CRM vs. what plans are for OSS?

Thank you Larry Moeder, Chair, Steering Committee, larrym@ksu.edu (planned to attend, but was unable to due to a last minute conflict) John Struve, LASER Project Coordinator, johnm@ksu.edu