Psychology Learner Quick Start Guide: Practicum/Internship Completion Documentation

Step One Initiating the process (if you haven’t done so already during the application process). Before you can begin completing the completion documents you need to initiate the process, by providing us with the site’s information. Click on Site Prospector on the left navigation bar. Select Submit New Site. Enter the quart.er you plan to begin practicum. Select the course name as outlined on your degree plan. Enter Preceptor’s name and email address. Since you will only be submitting one application, you will enter 1 for site preference. Click Submit Prospect. You will receive an email notifying you that your Preceptor was approved. Your Proposed supervisor will also receive an email with a link to begin completing their portion of the application. Definitions Site Preceptor: Is used interchangeably with site supervisor. Requirements: where you will go to work on required application documents. Electronic Forms: here you will see a list of required forms and status of each form. Yellow arrow : action is needed or item is pending

Step Two Definitions Completing & submitting required documents It is your responsibility to ensure both your and your supervisor’s documents are received. Grades cannot be changed until all completion documentation is received and approved. Click Requirements to see a list of all of the completion documents (Found in Folder 3 In Progress and Completion Documents) You will see that are 3 required items. To the far right of each document title you will see an Edit button, click on this to start each document. If the requirement is to complete a form, click on ‘Open New Form’ or select form from a dropdown list if provided. If the requirement is to upload a document such as a resume or proof of insurance, click on ‘Choose File’ and locate the file to upload. Once the requirement is complete, enter the date in the Completed On field and select ‘Complete’. If the requirement is still in process select ‘In-Process’. Definitions Requirements: where you will go to work on required application documents. Electronic Forms: here you will see a list of required forms and status of each form. Site Preceptor: Is used interchangeably with site supervisor. Yellow arrow : action is needed or item is pending

Steps Three & Four Definitions Submission of completed documents Electronic Forms: here you will see a list of required forms and status of each form. Requirements: where you will go to work on required application documents. Site Preceptor: used interchangeably w/ site supervisor Steps Three & Four Submission of completed documents Once all document are received, the Clinical Training department will begin their review. Feedback will be provided via email. Required Documents MS Training Log Form J: Practicum and/or Internship Completion Summary Form K: Review of Supervisor’s Evaluation of Learner Monitoring your completion documentation status Within the Requirements and Electronic Forms tabs you can see the status of each document, including if it has been approved by the Clinical Training Department. You will receive a confirmation email when all documentation is received and approved. At this time the grades will be changed from IP to S. Yellow arrow : action is needed or item is pending

Definitions Step Five Review, Revise, Resubmit Once you & your supervisor have completed all required completion documents, please allow the Clinical Training Department 2 weeks to complete their initial review. Monitor your email for communications from this office regarding required revisions. Make revisions and resubmit for further review. You will follow the same process/steps as you did when you first completed and submitted documents. This process may have to be repeated more than one time before final approval can be granted and grade changes can be submitted Save a copy of each completed form either by converting to a Word document or printing a copy for your records. Questions? Email: psyfieldtraining@capella.edu Definitions Electronic Forms: here you will see a list of required forms and status of each form. Requirements: where you will go to work on required application documents. Site Preceptor: Is used interchangeably with site supervisor. Yellow arrow : action is needed or item is pending