Introduction to CM 2.0 Workflow and States

2 Demonstration and Definitions Mapping Workflow Gathering Members Topics

3 Demonstration and Definitions

4 Course Management Processes Retire Modify Create

5 Demo Part 1: Create a Course

6 Create a Course

7 Version 1 Draft Create a Course COURSE STATUS PROPOSAL STATUS Draft/Saved

8 Version 1 Draft Create a Course Workflow START: Proposer Division Committee College Committee Academic Senate Publication Office Department Committee END COURSE STATUS PROPOSAL STATUS Draft/Saved Enroute

9 Create a Course Workflow START: Proposer Division Committee College Committee Academic Senate Publication Office Department Committee END Version 1 Active Active :: The most recent version of the course that has been approved and has been prepared for offering COURSE STATUS PROPOSAL STATUS Draft/Saved Enroute Approved

10 Find Course Version 1 Active COURSE STATUS

11 Modify a Course

12 Modify a Course COURSE STATUS Version 1 Active Version 2 Draft

13 Modify a Course COURSE STATUS Version 1 Active Version 2 Draft The term in which the course modification takes effect

14 Modify a Course Workflow START: Proposer Division Committee College Committee Academic Senate Publication Office Department Committee END COURSE STATUS PROPOSAL STATUS Draft/Saved Enroute Version 1 Active Version 2 Draft Publication Office END minor modification major modification

15 Modify Course :: Publication Office Review COURSE STATUS Version 1 Active Version 2 Draft

16 Modify Course Workflow START: Proposer Division Committee College Committee Academic Senate Publication Office Department Committee END COURSE STATUS PROPOSAL STATUS Draft/Saved Enroute Version 1 Superseded Version 2 Active Publication Office END minor modification major modification Approved

17 Version History Active :: The most recent version of the course that has been approved and has been prepared for offering COURSE STATUS Version 1 Superseded Version 2 Active

18 Modify Course: The Unhappy Path

19 Modify a Course Workflow START: Proposer Division Committee College Committee Academic Senate Publication Office Department Committee END COURSE STATUS PROPOSAL STATUS Draft/Saved Enroute Publication Office END minor modification major modification Version 1 Superseded Version 2 Active Version 3 Draft

20 Modify a Course Workflow START: Proposer Division Committee College Committee Academic Senate Publication Office Department Committee END COURSE STATUS PROPOSAL STATUS Draft/Saved Enroute Publication Office END minor modification major modification Version 1 Superseded Version 2 Active Version 3 Not Approved Cancelled Withdrawn Rejected Any of…

21 Retire a Course

22 Retire a Course COURSE STATUS Version 1 Superseded Version 2 Active Version 3 Not Approved

23 Find Course COURSE STATUS Version 1 Superseded Version 2 Retired Version 3 Not Approved Retired :: The course has been approved for retirement

24 Version History COURSE STATUS Version 1 Superseded Version 2 Retired Version 3 Not Approved

25 Mapping Workflow

26 Role Member Qualifier Primary Delegate Secondary Delegate Roles Lingo

27 NodeSubnodeRoleActionsNotes InitiatoraAuthorCreate, Edit, Submit, Cancel, Withdraw bCollaboratorEdit, Submit, Cancel, Withdraw May depend on author presence DepartmentaChairEdit, Approve bCurriculum Committee Mapping Approval Workflow

28 Proposer Department Curriculum Manager Department Curriculum Committee Department Chair College Curriculum Manager College Curriculum Committee College Dean Academic Affairs Curriculum Manager Campus Curriculum Committee (VPAC) Provost Registrars Office (for processing) UM Course Proposal Approval Path (Workflow)

29 Roles at BC?

30 Identify decision-maker for the unit Communicate Purpose of system Responsibilities of roles Timing and expectations Gather membership information Track decisions and actions Populating Members

31 UIDDir IDLast NameFirst NameDept CodeCollege CodeRoleRole Type Department PCC Chair Department Curriculum Manager Department PCC Member Department Chair Sample – Gathering Member Information

32 %29+7.+Reference+Implementation+Configuration For more information on Out of the Box

33 Questions?