Updating Professional Information Welcome to the ITS Tutorial on updating your professional information. March 06 Colby Academic ITS

Your Profile Page Go to Colby Directory http://www.colby.edu/directory_cs/R/ Click on name Profile page is displayed Or http://www.colby.edu/directory_cs/mregnell/ http://www.colby.edu/directory_cs/userid March 06 Colby Academic ITS

Editing Your Profile http://www.colby.edu/preferences Click update your professional information March 06 Colby Academic ITS

General Instructions Information in grey is not editable Automatically pulled from personnel If incorrect contact Office of Personnel or the Dean of Faculty Customizable sections have an "edit" button. Click on the "edit" button to add or modify that section Sections that are blank will not show on the Web View how profile information will look on Web Click View My Profile/Media Sources Page EDIT March 06 Colby Academic ITS

Free Form Entry (1) Text box input Accepts HTML code in order to: Format text Link to images Insert tables Anything you can do in HTML Free Form Entry fields are marked in this tutorial with just below the slide title FF Some free form boxes have input for URLs and URL titles Enter text and HTML code here March 06 Colby Academic ITS

Free Form Entry (2) You can Insert simple HTML code by hand HTML bold tags <b> begins bolded text </b> ends bolded text You can Insert simple HTML code by hand Example: <b>This text will be bold</b> but this text will not Create an HTML snippet in a web authoring tool Select “view code” Cut and paste the code from the tool into the free form box Some free form boxes have input for URLs and URL titles Enter text and HTML code here March 06 Colby Academic ITS

Add New Info/Edit and Delete In free form sections Once an entry is added, it displays Edit or delete the entry by clicking on these The section itself displays Click this to add new information EDIT DELETE ADD NEW INFO March 06 Colby Academic ITS

Profile Fields Department Affiliations Areas of Expertise Curriculum Vitae Picture Contact Information Office Hours Education Professional Information Courses Currently Teaching Other Course Taught Coursework Current Research Customized Sections March 06 Colby Academic ITS

Department Affiliations To submit a request to show a department affiliation other than your default Select the department Enter a brief description of your affiliation Request will be reviewed by Dean of Faculty To submit a request to remove an affiliation Enter "REMOVE" description box March 06 Colby Academic ITS

Areas of Expertise Edit/Enter in information about areas that you specialize/focus on professionally Areas of specialization, interest, experience Will be marked “PENDING” until approved by Communications March 06 Colby Academic ITS

Curriculum Vitae Enter URL of page with vitae information http://.... Click Test to check address Click Update March 06 Colby Academic ITS

Picture Click Browse and select your photo Click Upload MUST be a jpeg file with a “.jpg” extension Click Upload Set usage preferences Select radio button corresponding to photo March 06 Colby Academic ITS

Contact Information FF Office Hours ONLY editable field Limit of 50 characters Style M = Monday Tu = Tuesday W = Wednesday Th = Thursday F = Friday Sa = Saturday Su = Sunday Format Place hyphens between days with the same hours Use semicolons between different days with different hours Use colons between days and hours Use lowercase for "a.m." and "p.m." Examples: 1. M: 9:30 a.m.-4 p.m. 2. M-W-F: 10 a.m.-12 p.m. 3. M: 10 a.m.-11 a.m.; T: 4:30 p.m.-5:30 p.m. March 06 Colby Academic ITS

Education Information about your education For example FF Information about your education For example Enter degrees, areas of study and academic institutions attended Example March 06 Colby Academic ITS

Professional Information FF Enter information about yourself that you would like people to know Can include professional information such as philosophy, outside affiliations, and projects Note: If you only need to enter straight text, you do not need any HTML tags March 06 Colby Academic ITS

Courses Currently Teaching This page pulls the list from the Registrar's database of courses you are currently teaching for this academic year If you note an error, contact the Registrar's office for verification and to request a change To add a link to your course page or forum: enter in the complete URL (starting with http://) Click on the Test link to check the URL Click Update March 06 Colby Academic ITS

Other Courses Taught To enter past or future courses: Enter course title Enter course page or forum link (if available) Click Add To update previously added courses: Modify the course title or link Click Update or Delete If left blank, nothing displays on page March 06 Colby Academic ITS

Coursework FF To enter other information or URLs that you want to associate with courses: Enter a description or title Enter a title for your link If you don't enter a Web address title, it will default to the actual Web address Enter the complete URL (starting with http://) Click Test to check the address Click Update March 06 Colby Academic ITS

Current Research To add information about current research: FF To add information about current research: Enter a title Enter the link (if available) Complete URL (starting with http://) Click on Test to check the address Click Add to add the course to your profile To update previously added research Modify information Click Update or Delete March 06 Colby Academic ITS

Customized Sections (1) FF Be creative! This is a section you can design and create as you wish Enter a section title If you add additional entires later under the SAME section They will be grouped together Enter a description/narrative You can include pictures Enter a title for your link (if there is a link) Enter the complete URL Click on Test to check the address Click Update Previously added entries can be modified or deleted Modify the entry Click Update or Delete March 06 Colby Academic ITS

Customized Sections (2) FF This leads to This on the editing page And to this… March 06 Colby Academic ITS

Customized Sections (3) FF On the live Profile Page March 06 Colby Academic ITS

Inserting Images You must be able to link to it At Colby you can: So you must have a URL for it So it must be on a server or web page At Colby you can: Create your own personal web page Create a course page Link to images on those pages for your profile Personal Web Site Profile URL pointing to… Displays the image here Course Page March 06 Colby Academic ITS

Process You can: Create a personal web page Link to pages within that site OR Use the personal web page space to store files and documents Link just to the file or document March 06 Colby Academic ITS

Creating a Personal Web Site iMovie sits at the center of the iLife suite, integrating iTunes, iPhoto, and iDVD to help create professional-looking films with music, titles, and effects.  Although the current version of iMovie is HD-compatible, you will only be able to import and edit High-Definition Video if you’ve shot your footage on an HD camcorder.  March 06 Colby Academic ITS

Creating Your Site Locally Create your site on your local computer Example Home page named “Index.htm” All picture in a folder named “images” Various other folders for organizational purposes Complete your site and test it locally March 06 Colby Academic ITS

Requesting Personal Web Space (1) http://www.colby.edu/web/howtos/access/#personal Enter your Colby account name Click Submit Your space will be created within 24 hours March 06 Colby Academic ITS

Requesting Personal Web Space (2) You will receive mail informing you that the space has been created March 06 Colby Academic ITS

Transferring the Site to a Server (1) Run your FTP program (See FTP Tool Training Tutorials) Windows WS_FTP Mac Fetch Check that public_html has been created This is where your site files will live Move entire directory structure to remote site Under public_html OR move only files that you wish to link to from the profile page March 06 Colby Academic ITS

Transferring the Site to a Server (2) These should now match March 06 Colby Academic ITS

Accessing Your Site (1) Once you transfer your files to the web server, you can access through a web browser URL will be in the format: http://www.colby.edu/personal/<firstinitial>/<username>/<filename> Where <firstinitial> is the first letter of your username <username> is your username <filename> is the name of the file you transferred (index.html) Example: http://www.colby.edu/personal/m/mregnell/index.htm http://www/colby.edu/~mregnell will also work March 06 Colby Academic ITS

Accessing Your Site (2) Example: http://www.colby.edu/personal/m/mregnell/index.htm http://www/colby.edu/~mregnell will also work March 06 Colby Academic ITS

Accessing Files Directly iMovie sits at the center of the iLife suite, integrating iTunes, iPhoto, and iDVD to help create professional-looking films with music, titles, and effects.  Although the current version of iMovie is HD-compatible, you will only be able to import and edit High-Definition Video if you’ve shot your footage on an HD camcorder.  March 06 Colby Academic ITS

Transferring Files to a Server Run your FTP program (See FTP Tool Training Tutorials) Windows WS_FTP Mac Fetch Check that public_html has been created This is where your site files will live Move files into a folder you create Under public_html March 06 Colby Academic ITS

Accessing Your Files Once you transfer your files to the web server, you can access them from your profile page using their URL in an HTML code snippet URL will be in the format: http://www.colby.edu/personal/<firstinitial>/<username>/<filename> Where <firstinitial> is the first letter of your username <username> is your username <filename> is the name of the file you transferred Example: http://www.colby.edu/personal/m/mregnell/images/onstage.jpg March 06 Colby Academic ITS

The Code Snippet Now you have the file where you can find it You need to create the code to display it on your profile page March 06 Colby Academic ITS

This Code = This Display <table> <tr> <td>Fidele is an exact replica of a yacht designed and sailed by Alexander Graham Bell. She was comissioned out of the Pinard Boat Yards in Beddock, Nova Scotia.</td> <td><center><img src= "http://www.colby.edu/personal/m/mregnell/images/fidele1.jpg"></center></td> </tr> </table> March 06 Colby Academic ITS

Questions? Comments? Contact Mel.Regnell@colby.edu Ext 4217 March 06 Colby Academic ITS