Knowledge management and future of the EUPAN network IPSG meeting July 10th, 2008 in Paris For information on applying this template onto existing presentations, refer to the notes on slide 2 of this presentation. The Input area of the Beam can be customized to reflect the content of the presentation. The Input area is an AutoShape with a picture fill. To change this, ensure you have the image you wish to use (ideally a .jpg or a .png file) in an accessible folder. The image should have a ratio of 1:1 to ensure it does not appear distorted. Acceptable images for importing into the Input area of the Beam are the three approved graphics (lines), and black and white photography or illustrations which follow the principles laid out on The Branding Zone. Color images should never be imported into this area. To create a thank you slide with a picture in the Input area of the Beam, duplicate this master slide and create a new master slide. If using the graphic on the title slide the same should be used on the thank you slide. If using a picture in the Input area of the Beam in the title slide, the same or different but related picture can be used on the thank you slide. Customize the Input area of the Beam as described below. Click on the View tab from the menu bar and select Master>Slide Master Right-click on the Input graphic and select Format AutoShape From the Fill menu, under the Color and Lines tab, click on the drop-down arrow next to Color and select the Fill Effects menu From the Picture tab, click on Select Picture. Navigate to the folder containing the image you wish to insert in the Input area. Highlight the image and tick the Lock picture aspect ratio box. Click on OK. You can now preview the image before continuing. If you are happy with how it looks, click Ok to continue. Otherwise, repeat the process until you are happy with your selected image To exit from Master View, click on View>Normal. The change you made to the Input graphic should now be visible on the title slide

Index Objectives and approach Methods & Tools Agenda Expected results Team

Objectives Main global objective: Improve knowledge management practices within EUPAN Improve visibility of EUPAN outputs Increase EUPAN’s outputs use Increase EUPAN’s outputs coherence and continuity Improve EUPAN functioning Specific objectives Review EUPAN outputs: formal and informal Identify uses of outputs and assess EUPAN added value Review EUPAN internal organisation Identify best practices in similar networks Formulate strategic recommendations on the future of EUPAN and propose concrete tools to improve knowledge management and network organisation It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.

Approach through 8 items EUPAN outputs review Use and impacts of EUPAN outputs Quality of EUPAN dissemination tools EUPAN members networking (present or potential) and cooperation between EUPAN and other bodies EUPAN visibility and EUPAN outputs visibility Knowledge management within EUPAN from the organisational point of view – issue of a permanent secretary Internal coherence and adequacy of the network organisation with regards to its objectives EUPAN inputs review (financial and human resources) It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.

Method and tools Work done Work to be done Interviews DG ADMIN Interviews DG EMPL Observation working group HRWG 50th meeting of DGs Structuration documents Power point : presentation of the assignment Meeting DGAFP and DGME Objective tree for the network Outputs review for 5 presidencies –CIRCA base, website EIPA Face to face interviews (15mn) with EUPAN members, during the working groups meetings) before the end of October. Interviews EIPA Interviews French national authorities Benchmark OCDE, PNUD, EURYDICE through interviews (identification of best practices : knowledge management and network organization) Analyses (including data on EUPAN resources collected by the french authorities) Participation to task force meetings– frequency to decide Presentation of intermediate analysis It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.

Face to face interviews during the working groups meeting Method and tools: focus: face to face interviews during the WG meetings Face to face interviews during the working groups meeting Objectives To conduct face to face short interviews (one representative per Member States) To avoid the data collection through a questionnaire To understand the perception of EUPAN members on the several items described previously Concrete organisation Sending of the interview guide before the meeting Short presentation of EY study – 15 min at the beginning of the meeting Face to face interviews conducted in parallel to the meeting by two consultants It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.

Method and tools: focus: overview of inputs dedicated to the network Assessment of EUPAN current resources Objectives To have a precise assessment of the financial and human resources dedicated to the network by the Member states To estimate the overcost due to the Presidency Concrete organisation Sending of a short questionnaire to the Member states (DGAFP and DGME) Provision of data by the Member states (deadline: Beginning of September) Data analyses and feeback by Ernst & Young It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.

Agenda – 1/2 Main meetings Date Content IPSG 1 10 July Interviews Task force 1 on the future of EUPAN End of July Overview of EUPAN production (item I) HRWG 1 8 September E-Gov 1 11 September Task force 2 on the future of EUPAN End of September Assessment on network dedicated resources (item VIII) Feedback on the benchmark First proposals on knowledge management tools DISPA meeting 23 October It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.

Agenda – 2/2 Main meetings Date Content HRWG and Social Dialogue 2 12 - 13 November If necessary, complementary interviews E-Gov 2 13-14 November Task force 3 on the future of EUPAN ? Feedback on the interviews First conclusions and concrete recommandations on the items II to VII IPSG 2 24-25 November 51th Director General meeting 18 December Presentation of EY study It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.

Expected results Assessment of EUPAN functioning Recommendations Outputs reviews and assessment of present knowledge management Benchmark with “knowledge” networks Organisation review : identification of potential incoherencies Recommendations Functioning of the network and possible improvements of organisation Dissemination of EUPAN outputs : types and quality Strategy propositions in order to aim at potential users It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.

Ernst & Young team dedicated to the project Arnauld Bertrand Partner responsible Quality review Guilhem Biancarelli Data collection Data analysis Benchmark Marie Brunagel Project leader Stéphane Madelenat Data collection Data analysis EUPAN outputs review It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.

Ernst & Young contacts Marie Brunagel – Mission director Tel : +(33) 1 46 93 63 01 Mail : marie.brunagel@fr.ey.com Guilhem Biancarelli - Consultant Tel : +(33) 1 46 93 41 62 Mail : guilhem.biancarelli@fr.ey.com Stéphane Madelenat - Consultant Tel : +(33) 1 46 93 77 78 Mail : stephane.madelenat@fr.ey.com It is possible to apply this template to exiting presentations. Have the latest presentation template open Click on the View tab and select Normal Delete all unwanted slides Click on the Insert tab from the menu bar and select Slides from Files Click on Browse. Navigate to the presentation you wish to update with the new template. Highlight the presentation and click Open Wait for the slides from the presentation to load and click on Insert All. Then click Close Check the inserted slides to ensure that the most appropriate master slide has been used on each slide To change the master applied to a slide select the slide you wish to apply a different master to then click on the Format tab from the menu bar and select Slide Design From the Used in This Presentation section choose the master you wish to apply to the slide and hover over it to reveal a drop-down arrow. Click on the arrow and select Apply to Selected Slides It is important to thoroughly check the presentation to ensure that no further formatting is needed.