9/24/2013 Overview of Enhanced ELM Functions

What is it? The ELM system leverages the Districts existing technology and training expertise to improve the effectiveness and efficiency of learning and development efforts. The ELM is built into the PeopleSoft interface already familiar to training coordinators and learners. Its designed to facilitate the registration and tracking of learners in career management paths and competency-based courses for staff in all District agencies.

Why use the new ELM functions? Assign courses to individuals and groups of employees in your agency Administer classroom training and e-learning Consolidate all training information into one system Find courses that support professional and competency development needs Access e-learning anyplace, anytime Track and report progress and completion status

Launch on Monday, October 7

Self Service => Learning and Development => Request Training Enrollment page Current view New view

Self Service => Learning and Development => Request Training Enrollment page New view Courses that are open to that employee and have been scheduled. Lists all required courses and their deadlines. Courses leave this list once they are completed. Lists any required pre- / post- assessments and surveys for online or instructor-led courses. Completion credit will not be given until all requirements are met.

Self Service => Learning and Development => Request Training Enrollment page New view Employees can search by: Career Mngt Track Core Competency WDA or WDA Vendor Agency Other (computer skills, health and wellness, onboarding, performance mgmt, manager, administrative, communication, compliance) Currently opens pdf with descriptions of each track/path and core competency.

Search by Career Path

ROLES IN ELM Manager / Supervisor Training Coordinator Agency-Level Administrator (ALA) District-Level Administrator

Manager/Supervisor Role Managers will be able to: View training summary Approve training requests View the status of training requests Run reports

Training Coordinator Role TCs can: Enroll, approve, waitlist employees Cancel employees Monitor student enrollment Run reports

Agency-Level Administrator (ALA) Role The Agency-Level Administrator provides strategic and technical leadership in the support of the ELM system. Create/update agency course descriptions and learning resources Schedule, cancel, modify individual course sessions Mandate and assign courses to employees Categorize courses Strive to meet DCHRs Learning and Development Standards Can enroll/cancel/assign completion status to any employee Have read access to all District courses Run reports

District-Level Administrator (DLA) Role This role: Has access to all agency courses and components Can allow courses to be available District wide Can designate a course mandatory for all District employees

ELM TRAINING FOR AGENCY-LEVEL ADMINISTRATOR (ALA)

Course Description This course will provide an introduction to the Enterprise Learning Management (ELM) system and the permissions and functions associated with the Agency-Level (ALA) Administrators. It will also discuss the learning and development Standards.

Learning and Development Standards Purpose to ensure all learning and development courses are of high quality and meet the learners needs. The Standards apply to the design, development, and implementation of courses delivered through the ELM system.

Learning and Development Standards Standard 1: Instructional Design Principles Standard 2: Organization, Appearance, and Consistency Standard 3: Compliance Standard 4: Use of Resources, Supports, and Tools Standard 5: Agency Access to ELM

Ongoing Support ELM Webinar – Support for ALA For those whove completed the ELM Training for Agency-Level Administrators and are seeking additional support Contact DCHR ELM Implementation Team by phone and/or Guidance materials and tools Manual with screenshots, Course Creation tool, L&D Standards checklist, etc. 9/18/2013

NEXT STEPS

Next Steps Step 1: Decide if you want to use the ELM to manage your agencys courses. Step 2: Decide who will have the ALA role. Step 3: Register for an upcoming ELM Training for Agency-Level Administrators course (#650). – Thursday, October 17 / 9:30-3:30 – Thursday, October 31 / 9:30-3:30 – Tuesday, November 12 / 9:30-3:30 – Monday, November 25 / 9:30-3:30 – Wednesday, December 11 / 9:30-3:30 Step 4: Plan for course creation and assignment.

Jeanette Will Aida Gueye Patricia Evans