Capturing What People Say: Tips for Recording a Meeting

Why record the meeting? Let people know they've been heard Provide a historical record Provide information to people who were not there Help keep everyone on track

Recording options: Not record the meeting Written notes or minutes Tape -- audio or video Record key points visibly 3

When should you record a meeting: When is recording less necessary? Conditions favoring written notes Conditions favoring taping Conditions favoring visible recording Advantages of visible recording: People are less likely to repeat themselves Provides a visible running record Helps with brainstorming 4

Finding the best person for the job: Experience recording Knowledge of group affairs Clear handwriting The ability to work with the facilitator 5

The facilitator can be the recorder if: The material is simple The discussion is slow No skilled recorder is available 6

How do you record meetings? Have the proper tools Work effectively with the group Deciding what to record Recording most effectively 7

What do you do with what you have recorded? Follow up: What do you do with what you have recorded? 8