Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 1/66 Lesson 19a Introduction to Course Reserves

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 2/66 Please go to Full Screen mode now (Use your right mouse button, select Full Screen)

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 3/66 Sometimes students all need the same materials for a course

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 4/66 One solution is for the instructor to place the items on reserve

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 5/66 Materials can be placed on physical and/or electronic reserve

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 6/66 Course reserves are another way of bringing people in touch with the information they need

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 7/66 Lesson 19a. Introduction to Course Reserves A Self-Paced Module in the Instructional Project Bringing Learners and Library Skills Together: Using Computer-Based Instruction for Training Employees at a University Research Library

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 8/66 Acknowledgements Special thanks to Debra Borrelli for providing textual content in the What are Course Reserves section Thanks to Chaohui Su for repeatedly testing this lesson for instructional efficacy

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 9/66 Contents of this lesson Review of past learning Learning Objectives Course Reserves: an overview Types and locations of course reserves Receipt of materials to be placed on reserve Recap and a look ahead Your response to the lesson

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 10/66 Where you are in the instructional sequence General Context of Student Assistant Library Work L1 Your Learning Experience as a Student Library Assistant in Circulation Services at Evansdale Library / Assess / Discuss L2 Performance Expectations for Student Assistants / Assess / Discuss L3 Library Resources / Assess / Discuss Maintaining the Integrity of the Physical Collections L4 A Virtual Tour of the Library / Assess / Discuss / Task Perf. 1 / Assess / Discuss L5 Call Number Classification / Assess / Discuss / LC Easy / Task Perf. 2 / Assess / Discuss L6 Retrieving Stacks Items / Assess / Discuss / Task Perf. 3 / Assess / Discuss L7 Straightening Shelves of Items / Assess / Discuss / Task Perf. 4 / Assess / Discuss L8 Shelving Items / Assess / Discuss / Task Perf. 5 / Assess / Discuss L9 Visually Scanning Items for Call Number Consistency / Assess / Discuss / Task Perf. 6 / Assess / Discuss L10 Physical Item Searches / Assess / Discuss / Task Perf. 7 / Assess / Discuss L11 Reconfiguring the Collections / Assess / Discuss / Task Perf. 8 / Assess / Discuss Public Service and System Functions L12 Whats What behind the Circulation Desk / Assess / Discuss / Task Perf. 9 / Assess / Discuss L13 Standard Operations at the Circulation Desk / Assess / Discuss / Task Perf. 10 / Assess / Discuss L14 Introduction to the Endeavor Voyager System / Assess / Discuss L15 Voyager Circulation Module: Interface and Patron Records / Assess / Discuss / Task Perf. 11 / Assess / Discuss L16 Voyager Circulation Module: Discharging Items / Assess / Discuss / Task Perf. 12 / Assess / Discuss L17 Voyager Circulation Module: Charging Items / Assess / Discuss / Task Perf. 13 / Assess / Discuss L18 Voyager Circulation Module: Item Records / Assess / Discuss / Task Perf. 14 / Assess / Discuss L19 Course Reserves / Assess / Discuss / Task Perf. 15 / Assess / Discuss L20 Using the Wireless Laptop Computers, CD Players, and Associated Equipment / Assess / Discuss / Task Perf. 16 / Assess / Discuss L21 Using the Pharos System Print Controller, Printers, Copiers, Digital Sender, and Value-Add Service Machine / Assess / Discuss / Task Perf. 17 / Assess / Discuss L22 Using the MountainLynx Electronic Catalog / Assess / Discuss / Task Perf. 18 / Assess / Discuss L23 Supervising the Use of the Electronic Classroom Computers / Assess / Discuss / Task Perf. 19 / Assess / Discuss L24 How to Help Library Users / Assess / Discuss / Task Perf. 20 / Assess / Discuss L25 Working with Microform and Government Documents / Assess / Discuss / Task Perf. 21 / Assess / Discuss

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 11/66 Learning Objectives for this lesson To provide an overview of physical and digital course reserve materials

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 12/66 After experiencing this lesson, you will… Better understand the purpose of course reserves Know how to receive materials from instructors to be processed and placed in course reserves Understand the formats of course materials kept in the reserve stacks

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 13/66 Division of the lesson This lesson is divided into three parts: Lesson 19a will provide an introduction to course reserves The next sub-lesson, Lesson 19b, will outline the procedure for locating, charging, and discharging reserve materials The third sub-lesson, Lesson 19c, will introduce Permanent Reserves and Electronic Reserves

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 14/66 Sections of Lesson 19a This sub-lesson has five (5) sections: §19.1 What are course reserves? §19.2 Location of course reserve items §19.3 Overview of course reserve processes §19.4 Receipt of course reserve items §19.5 Staff intake-processing of course reserve items Ok, lets begin …

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 15/66 §19.1 What are Course Reserves?

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 16/66 Course Reserves Course Reserves are course-related content items in various formats (paper, CD, etc.) that an instructor has provided to the libraries for managing and making available to students for instructional purposes The two types of course reserves are: Traditional (physical) Reserves (books, CDs, etc.) Electronic (online) Reserves

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 17/66 Traditional, Physical Reserves Traditional Reserves are physical items that an instructor has placed in a certain library so the student may have access to these materials during library hours. Traditional reserves are usually kept at the campus library where courses are taught (i.e., if your class is taught on the Evansdale campus, your instructors reserve material will be kept at the Evansdale Library)

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 18/66 Traditional, Physical Reserves (2/13) Most traditional reserves can be charged out to the student for 2 hours Instructors have the option to require their reserve materials be used only in the library In-House Only items may not be taken out of the library building

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 19/66 Traditional, Physical Reserves (3/13) Traditional Course Reserve items include: Books: Instructors personal copy WVU Libraries copy Binders of lecture notes or solutions CD-ROM and Music CDs Video or audio tapes DVDs

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 20/66 Traditional, Physical Reserves (4/13) Lets take a look at what these items look like

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 21/66 Traditional, Physical Reserves (5/13) Instructors personal copy reserve items have the three (3) standard reserve labels on the cover and spine of the book: On Reserve – upper right cover Instructors last name and course number in the middle of the cover First word of book title and department on the spine

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 22/66 Traditional, Physical Reserves (6/13) Lets take a closer look at the identifiers: On Reserve – upper right cover Instructors last name and course number in the middle of the cover

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 23/66 Traditional, Physical Reserves (7/13) And … First word of book title or author and abbreviation of department on the spine

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 24/66 Traditional, Physical Reserves (8/13) Books owned by the library will have a call number tag near the bottom of the spine or cover Library books on reserve will also have the three labels common to reserve items: On Reserve – upper right cover Instructors last name and course number in the middle of the cover First word of book title and department on the spine

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 25/66 Traditional, Physical Reserves (9/13) A binder may be used by an instructor to allow for accumulating information, such as lecture notes, to be added throughout the course of the semester

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 26/66 Traditional, Physical Reserves (10/13) Such binders are clearly marked and usually identified by the color of the binder (e.g., Creeses blue binder for IMSE 302)

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 27/66 Traditional, Physical Reserves (11/13) Instructors also submit binders for reserves in which they can place homework solutions throughout the course of the semester (e.g., Creeses black solutions binder)

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 28/66 Traditional, Physical Reserves (12/13) In addition, instructors place CDs on reserve Most of the CDs are related to music classes and are referred to as Music CDs

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 29/66 Traditional, Physical Reserves (13/13) Some instructors also place video and audio tapes on reserve

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 30/66 Electronic Reserves Electronic Reserves are online items are in Adobe PDF format, html format, or in another digital format and linked to an instructors library homepage These items are available from any networked computer, provided that the student has an authentic course user ID and password (assigned by the instructor) The web address is

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 31/66 §19.2 Location of Course Reserve Items

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 32/66 Location of reserve items Traditional, physical course reserve materials are located in three wooden shelving units behind the Service Desk

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 33/66 Location of reserve items (2/8) The reserves cart for placing discharged items is parked in front of the first range of course reserves

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 34/66 Location of reserve items (3/8) Course reserves ranges hold books, binders, CDs, video and audio tapes, and other items submitted by instructors The shelves are arranged in alpha order by departmental abbreviation (e.g., ARE, ART, etc.) Course reserve ranges are marked with large labels at the beginning of each range side that indicate the departmental materials held there

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 35/66 Location of reserve items (4/8) Each departmental shelf is clearly labeled by its abbreviation

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 36/66 Location of reserve items (5/8) The Music reserves sectionour largest section of shelved items and probably the most heavily used–-is clearly marked, especially the first few music shelves holding CDs

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 37/66 Location of reserve items (6/8) Because the music reserves section is so large and encompasses many shelves, the shelves in this section are organized into smaller alphabetical groups Other departmental sections fill one shelf or less than a shelf

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 38/66 Location of reserve items (7/8) On the shelf for each department, items are arranged in alpha order, usually by the first key word in the title, NOT by call number This key word appears on the spine label as one of the three typical identifying reserve labels on each item In this image, note the alpha order of the music items

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 39/66 Location of reserve items (8/8) Pay attention to multiple copies and other distinguishing characteristics

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 40/66 §19.3 Overview of Course Reserve Processes

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 41/66 Overview of operations related to Course Reserves Instructor brings in items to be placed on reserve Instructor completes reserves processing form Transfer form with materials to the Kennys Reserve Holding cart Kenny processes the items and places them on reserve Student comes to the desk and requests an item Refer to either Mountainlynx or instructors syllabus Retrieval of item Charging out the item Discharging the item Placing item on checked-in reserve cart

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 42/66 §19.4 Receipt of items to be processed for inclusion as Course Reserves

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 43/66 Receipt of items for reserves How does an item get placed in Course Reserves? Lets see the process

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 44/66 Receipt of items (2/36) First of all, an instructor or graduate student will bring in materials to the Service Desk to be placed on reserve If a staff person is present, please summon her/him If not, confirm that the person wants the materials to be placed on reserve Tell her or him that a processing form needs to be completed

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 45/66 Receipt of items (3/36) Go to the cabinet labeled File Folders The cabinet is under the Circ-1 computer at the Service Desk

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 46/66 Receipt of items (4/36) Open the bottom drawer and take out the yellow folder labeled Reserve Forms

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 47/66 Receipt of items (5/36) Open the yellow folder and take out one of the white processing sheets

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 48/66 Receipt of items (6/36) The sheets are entitled Evansdale Reserves Processing Form Inform the person that s/he must fill out this form with each submission of materials

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 49/66 Receipt of items (7/36) The form must be filled out completely and printed legibly The person must indicate such information as name, address, course name and number, if the item is for electronic or/and traditional physical reserve, and how the item is to be titled

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 50/66 Receipt of items (8/36) Here is an example of part of a completed form Note that the instructor wants the items to be available in both physical and electronic form

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 51/66 Receipt of items (9/36) Confirm with the person that all titles of items are written down as they are to appear in Course Reserves

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 52/66 Receipt of items (10/36) Tell the person that the materials will be processed soon by the reserves officer

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 53/66 Receipt of items (11/36) Open up the top item

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 54/66 Receipt of items (12/36) Place or anchor the completed form into the inside spine pages of the item

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 55/66 Receipt of items (13/36) The stack of items should look something like this If the item is not a book, place the form on top of it

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 56/66 Receipt of items (14/36) Now pick up the items and carry them …

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 57/66 Receipt of items (15/36) To Kennys desk area

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 58/66 Receipt of items (16/36)

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 59/66 Receipt of items (17/36) Walk the items over to Kennys desk area, which is in the back of the Access Services Staff Office, Room 101, near the windows

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 60/66 Receipt of items (21/36) Carefully place the items on the cart behind his desk, or on the adjacent table, or on his desk

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 61/66 Receipt of items (22/36) Please make sure that the processing sheet accompanies and identifies the items

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 62/66 Questions? Do you now understand what to do when someone brings materials to the desk to be placed on reserve? Do you want to repeat this portion of the lesson? Yes Return to the beginning of the section No Go to next slide

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 63/66 §19.5 Staff Intake-processing of Course Reserve Items

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 64/66 Staff Processing of Course Reserves Bobby processes the items for reserve He creates an item record for each item in the Reserves section of the Voyager Circulation module This allows the course reserve information to appear in MountainLynx when a library user searches for that item Rule: If an item is not listed online, its not (yet) on Reserve!

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 65/66 Recap and a look ahead You have now been introduced to course reserve items In Lesson 19b, you will learn how to locate, charge, and discharge reserve items

Revised TH :50 EST Created MO Lesson 19a. Introduction to Course Reserves / Bringing Learners and Library Skills Together Copyright © by A. David Roth | Evansdale Library, West Virginia University 66/66 Response to Lesson 19a Thank you for your participation in experiencing lesson 19a Please access the online response form to report on your learning experienceonline response form Then check with a circulation supervisor to see if you should go on to Lesson 19b