Best Practices for Panopto Folder Organization

Recommended Top-Level Folder Structure Public Viewable by anyone on the Internet All Organization Viewable by anyone within your business or university #Panopto Test folder to troubleshoot recording issues. Admin-only access. Panopto Academy Contains training videos on Panopto. Admins from any department can publish. [Department Name] Contains subfolders and videos specific to [department]. See next slide for details

Recommended Department-Level Folder Structure [Department Name] Top-level folder for a given department within your organization Video Staging Contains videos ready to be moved to Public, the department parent folder, or the all company folder. Only department admins or company admins can make these moves. Guest Folder All department employees have Creator access to this folder. It can also be used to record presentations from guest speakers. Archived Videos Contains recordings that department or company admins consider old. [Individual Name] Each employee in the department has an individual folder where they can post videos, create subfolders, and can move their recordings to the Video Staging folder. [Area of Responsibility] Each department may have sub-folders dedicated to each major area of responsibility. For example, the Sales Department may have a sub-folder for North American East Coast Sales.

Best Practices Keep it simple. Commit to consistency. Consider an “Archive” folder under each top- and department-level folder. If using an LMS, folder structure is created. You can leverage AD to more easily assign folder permissions. Example: If you are in marketing, you can give folder access to the “marketing” group

Tips to Consider There is no limit to the number of subfolders you can create Creators can’t create subfolders by default (change in system settings) Subfolders inherit permissions of parent folder starting in Panopto 4.8.1 Support documentation on folders: http://panop.to/sub-folders Bulk move and copy of videos can be used if you decide to change their location

Example Folder Layouts: Template [Department Name] [Area of Responsibility] [Specific Project – If Applicable] [Video Name – Subject of Video]

Example 1: Employee Medical Benefits Human Resources New Employee Onboarding Employee Benefits Overview of 2015 Dental Benefits

Example 2: Sales Team Recurring Meeting North America – East Sales Monthly Status Meetings March 2015 Status Meeting

Example 3: Marketing Collateral Competitive Intelligence BitDefender Review – March 2015

Looking for Ideas on How to Fill Your Folders with Great Content? panopto.com/blog or contact Kelsi Wren Customer Success Advocate kwren@panopto.com 412-339-1679