Spring 2014 FCAT Math, & Science Paper Test Administrator Training

Read Me! AGENDA Welcome Important Dates & Schedules Teacher/Student assignments What’s New? Reminders! Test Security Responsibilities Invalidations Collecting/returning materials Questions? Read Me!

April 14 April 15 April 16 April 17 April 18   9:15 – 9:25 – 1st Period – Receive testing assignment 9:30 – 1:10: FCAT Math (7th Grade, 8th Grade, 6th Grade – Group 1) 1:10 – 3:05: 3rd Period & Lunches 3:10 – 3:55: 5th Period April 15 8th Grade – FCAT Science 7th Grade – Practice Science 6th Grade – Group 2 – FCAT Math (CBT) 1:00 – 2:55: 2nd Period & Lunches 3:00 – 3:55: 4th Period April 16 9:15 – 10:30: 1st Period 10:35-12:15: 3rd Period & Lunches 12:20 – 1:35: 6th Period 1:40 – 2:55: 7th Period April 17 9:15 – 10:25: 2nd Period 10:30 – 12:05: 4th Period & Lunches 12:15 – 1:25: 5th Period 1:30 – 2:40: 6th Period 2:45 – 3:55: 7th Period April 18 No School!! FCAT Schedule (Week 1) All times are tentative and may change based on testing needs. Testing times are highlighted. April 21   9:15 – 9:25 – 1st Period – Receive testing assignment 9:30 – 11:10: 6th Grade Group 1 – CBT Reading 1 All Others – 1st Period 11:20 – 1:00: 3rd Period & Lunches 1:05 – 2:50: 6th Grade Group 2 – CBT Reading 1 All Others – 5th Period 2:55 – 3:55: 7th Period April 22 6th Grade Group 2 – CBT Reading 2 All Others – 2nd Period 11:20 – 1:00: 4th Period & Lunches 6th Grade Group 1 – CBT Reading 2 All Others – 6th Period 2:50 – 3:55: 8th Period (NO IMPACT) April 23 7th Grade Group 1 – CBT Reading 1 All Others – 1ST Period 11:20 – 1:00: 3RD Period & Lunches 7th Grade Group 2 – CBT Reading 1 April 24 7th Grade Group 2 – CBT Reading 2 All Others – 2nd Period 11:20 – 1:00: 4th Period & Lunches 7th Grade Group 1 – CBT Reading 2 April 25 FCAT Schedule (Week 2) Alternate Bell Schedule – Make-Up Testing Only! April 28   9:15 – 9:25 – 1st Period – Receive testing assignment 9:30 – 11:10: 8th Grade Group 1 – CBT Reading 1 All Others – 1st Period 11:20 – 1:00: 3rd Period & Lunches 1:05 – 2:50: 8th Grade Group 2 – CBT Reading 1 All Others – 5th Period 2:55 – 3:55: 7th Period April 29 8th Grade Group 2 – CBT Reading 2 All Others – 2nd Period 11:20 – 1:00: 4th Period & Lunches 8th Grade Group 1 – CBT Reading 2 All Others – 6th Period 2:50 – 3:55: 8th Period (NO IMPACT) April 30 Regular Schedule – Make-Up Testing Only! May 1 May 2 FCAT Schedule (Week 3)

BELL SCHEDULE Bell schedules have been posted to LEAD21. Please pay attention to each day’s schedule since they do vary. Lunches are scheduled by sectors. No bells during testing please follow the schedule for each day. When your students are dismissed please actively monitor hallways and stair wells.

Teacher/Student Assignments Work copy will be provided to you Please review and make sure all students are accounted for Some students may be tested in an ESE, 504 or ESOL test site You may be receiving students from another teacher Your RAI will include all students assigned to you Separate lists will be given for each grade level and CBT

WHAT’S NEW? Student Test Rules Acknowledgment “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Rules include wording for electronic posting. Students signs in Session 1 of test book, therefore all students must take session 1 before being administered session 2 If a student refuses to sign, must be removed from test session and scheduled into makeup session. Contact Diane.

REFERENCE SHEETS Reference Sheets for grades 7-8 Math and grade 8 Science WILL BE provided by DOE in hard-copy Ensure students have a chance to review the reference sheets prior to testing (Sample Test) Must use official reference sheet on days of testing Students must sign reference sheet and work sheet. Once used becomes secure item.

REMINDERS Test Administrators must allow the exact amount of time allotted for each test session. They must indicate starting and stopping times in a place easily viewable by students during testing, and must give the 10-minute warning on time. Post blue page on door with stop and start time. Test administrators may collect test materials once student verifies they are finished with test. Once materials are collected they may not be returned to the student. Schools may choose whether students are allowed to read once student verifies they are finished with test and their materials have been collected.

REMINDERS School Coordinator and Test Administrator Checklists in Appendix C to be used as guidelines for before, during, and after test processes Classroom Signs, Answer Document Header Sheets, Security Agreement and Prohibited Activities Form, Security Log, Reference Sheets in Appendix C

SECURITY REMINDERS AND FORMS

REMINDERS No electronic devices permitted during testing Students CANNOT have any electronic device (e.g., cell phone, mp3 player, game system, etc.) on them OR within arm’s reach even if they do not use them, including during breaks in their test session Cause for immediate invalidation of test If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he/she will NOT be allowed to complete that session. No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy. A student with the accommodation of extra time MUST complete one session before continuing to the next session. They must complete the session by the end of the day.

REMINDERS Teachers/staff should NOT discuss test items with students or each other at any time Students should NOT handle testing materials at any time outside of their test sessions A parent is never allowed to be in the testing room with their student during testing Rooms must be prepared according to guideline on page 26 of test administration manual. A walk-through of all testing rooms should be performed prior to beginning testing.

FCAT SECURITY AGREEMENT FORM Appendix C of TAM (p. 327) Collect and make copy for your file, return originals Must be signed by School Test Coordinator School Principal Test Administrators Proctors Anyone handling test materials

TEST ADMINISTRATOR PROHIBITED ACTIVITIES AGREEMENT Must be signed prior to testing by Test Administrators Proctors Collect and make a copy for your files, return originals Must include teacher certificate number for Test Administrators

REQUIRED ADMINISTRATION INFORMATION Security Log Must be completed by everyone who enters room for purpose of administering or monitoring test Must be completed even if no one relieves you. Include all the info on top and complete all areas.

REQUIRED ADMINISTRATION INFORMATION Will be provided to you Track students, test sessions, materials, and attendance and accommodations provided and used Record book # when assigning test books to students (pg 20 indicates location of security numbers on test books) The group code is on your RAI. The script will indicate for students to bubble this code in the back of their answer books

SEATING CHART Seating Chart/Diagram (sample on next slide) Copy provided or your own form For a list of what must be on each seating chart, reference page 26 in the Test Administration Manual Remember to make charts for each day

SEATING CHART

TEST ADMINISTRATORS / PROCTORS Test Administrator is the one overseeing testing process, reading scripts, etc. Must be certified or hold professional license Proctor is the person assisting in the room but does not read script, answer student questions, etc. Both must be trained in security guidelines and testing protocol, and must sign Security Agreement and Prohibited Activities forms Cannot be in testing room with students related to them in any way UCF Interns – cannot be used in any capacity for FCAT Testing

TEST SECURITY PROCEDURES Keep test materials in locked storage when not in use before and after testing Administrative team will be picking up testing materials from each teacher after testing – please remain in your room until materials are picked up. Never leave materials unattended. Never allow students to handle test materials except their own during testing. Report Missing Materials, Breaches of Test Security, Testing Irregularities to Diane immediately

Student must complete this portion- this is in the script!!!!! Most will have a Pre-ID label, those that don’t will be bubbled in by guidance. DO NOT HAVE STUDENTS BUBBLE ANYTHING ON THE FRONT EXCEPT THE TEST FORM NUMBER WHICH WILL BE SOMEHWERE NEAR THE BLUE BOX. Students will bubble in their GROUP CODE on the back of the answer book PER THE SCRIPT

TEST ADMINISTRATOR RESPONSIBILITIES

TEST ADMINISTRATOR BEFORE TESTING Before testing responsibilities ( pages 26-30) Read Test Administration Manual and attend training Be familiar with allowable test accommodations if you will administer to students with accommodations Review and agree to security guidelines/signs security forms prior to testing Prepare room for testing Pick up test materials and verify test books and answer documents the morning of testing All students will have pre-ID answer documents and new students will have documents bubbled Test are to be taken with #2 pencils only (provided) Calculators will be provided for 7th and 8th only – no other calculator can be used (will be placed in mail boxes this week)

TEST ADMINISTRATOR DURING TESTING Distribute materials per script Make sure each student has the answer document pre-identified for that student Read test administration script VERBATIM paying attention to information between “Say” boxes Students will be directed to write their name, school name and district…Also write and bubble group code for each test session and bubble test book form # on answer documents Students will be directed to sign the testing rules acknowledgement Maintain test security at all times Keep accurate time

TEST ADMINISTRATOR DURING TESTING Actively supervise test session (page 32) Test materials only on student desk Use # 2 pencil Students have signed below the Testing Rules Acknowledgement Quietly encourage students to stay on task Watch for cheating or any security issues Make sure students are working in the correct session No writing once test is complete Do not discuss test items Do not use phone (unless emergency), computer, read book, grade paper, etc. during the test session

TEST ADMINISTRATOR AFTER TESTING Verify that all materials have been collected from students Make sure seating chart, RAIF, and security log are completed Make sure that any accommodation provided has been bubbled for ESE, 504, ELL Prepare materials for return according to return plan list Complete Test Administrator Survey at www.PearsonAccess.com/fl

ACCOMODATIONS Read Appendix A (pg. 285-318) Must review accommodations needs prior to testing to be sure all arrangements are made Must provide allowable accommodations even if student chooses not to use Bubble only the accommodation(s) actually used during testing Bubble under the correct box (either ESE/504 or ELL)

INVALIDATIONS The purpose of invalidation is to identify when the validity of test results has been compromised Contact Diane with all invalidation situations Must Invalidate if: Student is disruptive Student is cheating/has unauthorized help/returns to previously completed test session Student has electronic device within reach Student is unable to finish or is not given correct amount of time Student is either given inappropriate accommodation, or not given appropriate accommodation

INVALIDATION – STUDENT BECOMES SICK Determine if acceptable amount of time has been given for student to complete test If yes, submit for scoring if not soiled If no, bubble in DNS bubble on front of test document and submit with To Be Scored materials If soiled and can be transferred to new document do so, then place in ziplock bag Provide memo regarding situation, attach to ziplock bag Return with Not To Be Scored Notify Colleen DNS Type 2

COLLECTING AND RETURNING MATERIALS

RETURNING MATERIALS Pencils/calculators (keep until final day testing) Manuals (keep for 8th grade science test) Required Administration Information Form Security Log Seating Charts “Absent students” cover sheet Answer documents for students needing make ups Test Books for students needing make ups “Not to be scored” cover sheet “Not to be scored” answer documents (ex. Withdrawn students, invalidated, defected) To be scored” cover sheet “To be scored” answer documents Outside test taker cover sheet (Home ed, SCVS, etc.) Outside test taker “To be scored” answer documents Remaining test books Math reference sheets Science reference sheets Materials will be picked up from you. Do not send by a student/proctor.

NEED RELIEF In the event you need some one to relieve you please post yellow sign on the outside of your door (signs will be provided) One of the administrators on the floor will be monitoring and will check for posted signs Discipline call Mrs. Leenen 31358 Other calls to Mrs. Dean 31354

CBT Mr. Ougel will distribute testing location info for 7th and 8th grade CBT at least one week before testing

CONTACT INFORMATION Primary Contact Diane Taylor 31354 Diane_Taylor@scps.k12.fl.us Secondary Contacts Lisa Callovi- 7th grade FCAT math- 31316 Patricia Durand- 8th grade FCAT math/sci- 31314

QUESTIONS???