GPP Training Toolkit An Introduction European Commission Peter Defranceschi ICLEI - Local Governments for Sustainability

Overview The toolkit consists of 3 independent modules and an introductory presentation, each designed to overcome a specific problem identified as a barrier to the uptake of Green Public Procurement within a public organisation

Overview Module 1 - a strategic module which seeks to raise the political support for green public procurement within an organisation, targeting in particular decision makers Module 2 - a legal module which seeks to clarify legal issues and is designed for both strategic and operational levels

Overview Module 3 - an operational module aimed at purchasing officers, responsible for the preparation of tender documents; includes concrete examples of environmental criteria for 11 product and service groups, for use in public tendering procedures

Managing GPP Implementation Module 1 - Managing GPP Implementation

Module 1 - Managing GPP implementation Consists of: Introductory presentation on the power of GPP Powerpoint presentation and accompanying pdf Reference Document on managing GPP implementation Series of Fact Sheets on important topics

Module 1 - Introductory presentation Introduces some of the key local and international environmental challenges, and how GPP can contribute to addressing these - climate change, air and water quality, deforestation, resource consumption etc. Presents convincing arguments on the power of GPP

Module 1 - Managing GPP implementation - ppt and pdf Provides a simple yet effective methodology to develop an Action plan for gradually introducing Green Public Procurement within the organisation Based around 5 steps following the simple “Plan, Do, Check, Act” management cycle: Preparation Target setting Developing an Action Plan Implementing the Action Plan Monitoring progress and reporting results

Module 1 - Managing GPP implementation - ppt and pdf Presentation designed to give a detailed introduction to the management model Pdf Reference Document provides more detailed information to be used as a “manual” during implementation

Module 1 - Managing GPP implementation - ppt and pdf Both documents also include recommendations on “Preparatory Steps”. These cover: Defining the scope of the activity Being informed about the national GPP framework Focusing on political support Creating a working group

Module 1 - Fact Sheets Five pdf Fact Sheets to accompany the Module, providing more detailed information on specific issues of high importance within GPP implementation: GPP and the European Ecolabel Linking the GPP management cycle to EMS Developing a GPP policy Life-cycle costing (LCC) Joint procurement

Legal framework for GPP Module 2 - Legal framework for GPP

Module 2 - Legal framework for GPP Module consists of a powerpoint presentation with trainers notes. It includes legal guidance, providing clear examples of how and where to integrate environmental criteria into the public procurement process whilst fully respecting European public procurement legislation

Module 2 - Legal framework for GPP The guidance follows the various stages of a public procurement lifecycle and explains how best to integrate environmental criteria at each stage: Definition of the subject matter Description of the minimum technical specifications which all bids need to comply with The selection criteria related to the capacity of bidders to perform the contract The award criteria on the basis of which the contracting authority will compare the offers Contract performance clauses to be included in the contract.

Module 2 - Legal framework for GPP Within each section clear examples are given of what is and what isn’t compliant with European legislation

Module 2 - Legal framework for GPP Several real-life examples are also provided at the end of the presentation Throughout the presentation (in the “notes” view) trainers notes are provided which give guidance to the person giving the training, and suggest a number of interactive exercises which they can use.

Recommended GPP purchasing criteria Module 3 - Recommended GPP purchasing criteria

Module 3 - Recommended GPP purchasing criteria Specifically designed for purchasing officers. It includes concrete examples of environmental criteria which can be readily introduced in tender documents.

Module 3 - Recommended GPP purchasing criteria Examples of criteria have been established for 11 product and service groups identified (due to their environmental impact and/or scope for environmental improvement and/or financial impact and/or political or example-setting function) as most suitable for “greening” under Green Public Procurement. The criteria have been established on the basis of broad stakeholder consultation and are, where appropriate, based upon European or, in the absence thereof, national environmental criteria and guidelines.

Module 3 - Recommended GPP purchasing criteria The following groups are covered: Paper Cleaning products and services Office IT equipment Construction Transport Furniture Electricity Food and Catering services Textiles Gardening services Equipment used in the health sector

Module 3 - Recommended GPP purchasing criteria For each product/service group the following is provided: A pdf Product Sheet which contains only the information that is strictly necessary for contracting authorities to incorporate environmental considerations in their tender procedures. A powerpoint presentation of the criteria A pdf Background Product Report containing more in-depth information on why the purchasing recommendations included within the Product Sheet have been set.

Module 3 - Recommended GPP purchasing criteria For each product/service group two sets of criteria are proposed: Core criteria - designed to be used by any European contracting authority. They address the most significant environmental impacts, and are designed to be used with minimum additional verification effort or cost increases Comprehensive criteria - intended for use by authorities who wish to purchase the best environmental products available on the market, and may require additional administrative effort or imply a slight cost increase as compared to the purchase of other products fulfilling the same function

Module 3 - Recommended GPP purchasing criteria Recommendations for the subject matter, specifications, selection criteria, award criteria and contract performance clauses have all been included as appropriate Where relevant, “Implementation Notes” have also been provided to assist contracting authorities in implementing the criteria

Module 3 - Recommended GPP purchasing criteria

Module 3 - Recommended GPP purchasing criteria

Module 3 - Recommended GPP purchasing criteria

Module 3 - Recommended GPP purchasing criteria In the Product Sheets an overview is also given of the key environmental impacts relating to that product/service group, and appropriate GPP responses Information is also provided on relevant European legislation, costing aspects, and sources of information

For the full GPP Training Toolkit please visit: References For the full GPP Training Toolkit please visit: http://ec.europa.eu/environment/gpp/toolkit_en.htm Contact: peter.defranceschi@iclei.org