Southern Region Program Leadership Network 8/25/2008 Southern Region Program Leadership Network Orientation of New Members August 2009

Southern Region Program Leadership Network 8/25/2008 Southern Region Program Leadership Network WHY ARE YOU HERE?

Individual Benefits1 Building collaborative networks (85%) 8/25/2008 Individual Benefits1 Building collaborative networks (85%) Implementing/adapting ideas/best practices (71%) Widening one’s view of Extension work (51%) Catalyzing connections with people (46%) Reflecting critically on their work (42%) Training/professional development (40%) Developing leadership skills (33%) Gaining confidence in work/personal skills (33%) 1Franz, N., Stovall, C. & Owen, M. (2009)

Committee Benefits1 Leveraging other’s ideas/best practices (73%) 8/25/2008 Committee Benefits1 Leveraging other’s ideas/best practices (73%) Problem solve/deal with struggles (72%) Supporting each other (72%) Developing joint projects/share resources(55%) Initiating ideas that later gain prominence (44%) Working w/ASRED & AEA for national voice (43%) Building bonds among 1862 & 1890 Inst. (41%) Developing & supporting southern solidarity (35%) 1Franz, N., Stovall, C. & Owen, M. (2009)

8/25/2008 Four Results of PLN1 Improved effectiveness by adopting a best practice from another state (66%) Feel more support in their work (48%) Think differently about their resources (48%) Feel recharged from PLN (35%) Changes in my work due to PLN 1Franz, N., Stovall, C. & Owen, M. (2009)

Program Leadership Network (PLN) 8/25/2008 Program Leadership Network (PLN) Mission Foster and strengthen Extension education programming throughout the Southern region by promoting multi-state cooperation. Anticipate emerging program issues and needs. Implement action processes to address them in a timely manner. Established in 1989, the Program Leadership Network, or PLN for short, has a three-fold mission: Foster and strengthen Extension education programming throughout the Southern region by promoting multi-state cooperation. Anticipate emerging program issues and needs. Implement action processes to address them in a timely manner.

Administratively responsible to ASRED and AEA 8/25/2008 PLN Structure Three Main Groups: Program Committees (PC) Program Leadership Committee (PLC) Executive Committee (EC) Administratively responsible to ASRED and AEA PLN is structured around three main groups: eight Program Committees, one Program Leadership Committee, and one Executive Committee, which is a subset of the Program Leadership Committee. All committees are administratively responsible to The Association of Southern Regional Extension Directors (ASRED) and The Association of Extension Administrators (AEA). The next few slides will show how these organizations work together to accomplish the PLN mission.

PLN Structure Overview Program Leadership Committee 8/25/2008 AEA 1890 Inst - Administrators ASRED 1862 Inst - Directors PLN Structure Overview EC Executive Committee PLC Program Leadership Committee COM ANR CD FCS 4-H MM PSD IT This model depicts an overview of how PLN’s different groups interact. We will take a few moments to look at each piece to see how it all fits together. Extension Service Representatives from Southern Region 1862/1890 Universities

Program Committees (PC) 8/25/2008 Program Committees (PC) COM ANR CD FCS 4-H MM PSD IT Agriculture & Natural Science Communication Community Development Family & Consumer Science 4-H Youth Development Information Technology Middle Managers Program & Staff Development First, let’s take a look at the Program Committees. As was mentioned earlier, there are eight program committees. These committees are made up of representatives from the southern Land-grant universities that have specific programmatic responsibilities. Four of these committees are sometimes referred to as “subject matter” committees: Agriculture and Natural Science (ANR) Community Resource Development (CRD) Family & Consumer Science (FCS) 4H Youth Development (4-H) The remaining four committees serve in administrative or program support roles. These are: Communications (COM) Information Technology (IT) Middle Managers (MM) Program & Staff Development (PSD)

Program Committees (PC) 8/25/2008 Program Committees (PC) Membership Officers, Representatives, and Administrative Advisors Roles and Responsibilities Web site (http://srpln.msstate.edu/) Annual Work Plan (AWP) Regular Conference Calls Emerging Issues Review Annual Work Plan Review PLN Web site and Listserv Other Items as Determined by PC COM ANR CD FCS 4-H MM PSD IT Membership: Each of the 29 Land Grant Universities within the southern region can appoint one or more representative to each of the eight committees. Ideally, each committee would have at least one representative from each university. However, since some Extension professionals serve multiple roles, that is not always the case. Officers: Most committees elect a chair, vice-chair, and secretary annually. These officers are responsible for guiding the multi-state work of the committee throughout the year. Representatives: Each committee selects two of its members to represent the committee with the Program Leadership Committee. These representatives, one from an 1862 institution and one from an 1890 institution, participate in face-to-face meetings during the conference and December, as well as in conference calls throughout the year. Administrative Advisors: Each committee has an 1862 and 1890 Administrative Advisor assigned to assist and guide the work of the committee. During annual conference, each committee develops an annual work plan to guide multi-state efforts to address common issues. Additionally, committees meet at least quarterly by conference call or face-to-face to advance this work as well as address emerging issues.

Program Leadership Committee (PLC) 8/25/2008 Program Leadership Committee (PLC) PLC Membership Officers, Advisors, and ASRED and AEA Representatives Roles and Responsibilities Review the PLN Web site http://srpln.msstate.edu/ Develop an Annual PLC Work Plan http://srpln.msstate.edu/plc/plc_pow_08-09.pdf Identify Emerging Issues (on behalf of all PCs) Review Annual Work Plan for Committees Plan Annual PLN Conference Carry Information and Action Items from the Program Committees to the Administrators and Directors Membership: The Program Leadership Committee is made up of representatives from each of the Program Committees. Each Program Committee selects an 1862 and an 1890 Representative from their committee to represent the group on the Program Leadership Committee. Representatives serve three year staggered terms to allow for continuity from year to year. In addition to the Program Committee representatives, AEA and ASRED each appoint a representative and an Administrative Advisor to the group. The next slide will identify this current year’s PLC members. Officers: The PLC selects a chair and chair-elect to serve as the coordinators of the committee. The primary Roles and Responsibilities of the PLC are to: Review the PLN website Develop an Annual Plan of Work for the PLC Identify Emerging Issues, especially those that cut across Program Committees Review the Annual Plan of Work for each of the Program Committees Plan the Annual PLN Conference

Program Leadership Committee (PLC) 8/25/2008 Program Leadership Committee (PLC) ANR Nelson Daniels Joan Dusky COM Debbie Archer Frankie Gould CD Jenny Fertig Joe Sumners FCS Shirley Hastings Kasundra Cyrus 4-H Kellye Rembert Dorothy Wilson IT Jim Segers Lalit Rainey MM Ray Rice Ellen Smoak PSD Mitch Owens Demier Richardson Advisors Jon Ort Gina Eubanks AEA & ASRED Appointees Albert Essel Gaines Smith Ex-Officio Ronald A. Brown L. Washington Lyons Alan Barefield Rachel Welborn The 2008-09 Program Leadership Committee is composed of these representatives, each serving three year staggered terms.

Executive Committee (EC) 8/25/2008 Executive Committee (EC) EC Members PLC Chair (Serves as Vice Chair of EC) Immediate Past Chair of PLC (Serves as Chair of EC) Administrative Advisors to PLC from ASRED and AEA One Director chosen from ASRED One Administrator chosen from AEA One Member elected by the Subject Area Program Committees One Member elected by the Administrative & Support Services Committees Executive Committee is a smaller sub-committee of the PLC. It is composed of: PLC Chair (Serves as Vice Chair of EC) Immediate Past Chair of PLC (Serves as Chair of EC) Administrative Advisors to PLC from ASRED and AEA One Director chosen from ASRED One Administrator chosen from AEA One Committee Representative the four subject area Program Committees: Family & Consumer Science Community Development 4H & Youth Development Agriculture and Natural Resources One Committee Representative serving the four Administrative/Support Services Program Committees: Middle Managers Communications Information Technology Program & Staff Development

Executive Committee (EC) 8/25/2008 Executive Committee (EC) EC Members: Nelson Daniels, EC Chair Mitch Owen, PLC Chair/EC Vice-Chair Gaines Smith, 1862 Representative Albert Essel, 1890 Representative Frankie Gould, Elected Representative From Com, IT, PSD, & MM Dorothy Wilson, Elected Representative From FCS, ANR, CD & 4-H Jon Ort 1862 Advisor Gina Eubanks 1890 Advisor Ex-Officio: Ron Brown, ASRED L. Washington Lyons, AEA Alan Barefield, SRDC The 2008-09 Executive Committee consists of these representatives.

Executive Committee (EC) Roles & Responsibilities 8/25/2008 Executive Committee (EC) Roles & Responsibilities Action Arm of PLN Coordinate action on emerging issues and on regional AWP Promote effective communication Take responsibility for actions needed between scheduled meetings of the Program Leadership Committee Act on issues that emerge Appoint teams or task forces to address multi-program issues As actions are taken, communication with SR-PLC, PCs, ASRED, AEA, and the entire Extension system is important. The Executive Committee is the Action Arm of the Program Leadership Network, with the authority to: Coordinate action on emerging issues and on regional AWP Promote effective communication Take responsibility for actions needed between scheduled meetings of the Program Leadership Committee Act on issues that emerge Appoint teams or task forces to address multi-program issues As actions are taken, communication with SR-PLC, PCs, ASRED and AEA, and the entire Extension system is important.

Putting It All Together Program Leadership Committee 8/25/2008 Putting It All Together AEA 1890 Inst - Administrators ASRED 1862 Inst - Directors Work Plans Accomplishment Reports Informational Items Collaborative Projects Suggested Action Items Logic Models EC Executive Committee PLC Program Leadership Committee This model depicts an overview of how PLN’s different groups interact. We will take a few moments to look at each piece to see how it all fits together. COM ANR CD FCS 4-H MM PSD IT

Southern Region Program Leadership Network 8/25/2008 Southern Region Program Leadership Network Questions?