Electronic Procurement System AggieMart Electronic Procurement System Welcome.   This tutorial is designed to provide a step-by-step process for approving requisitions in the AggieMart system. This tutorial is about 5 minutes long. New Mexico State University

Why AggieMart? Know our “spend” Simplify purchasing processes What are we buying, and from whom? Leverage our buying power! Simplify purchasing processes Most frequently used vendors have catalogs in the system Fewer levels of approval for quicker turnaround Always know what’s going on with your purchases Transforming NMSU initiative

Routing Requisition submission to PO creation – from mandatory 6+ steps to potentially as few as 3

Roles Shopper Purchaser Approver Creates shopping cart; cannot complete purchase All faculty, staff, students can be shoppers Purchaser Creates shopping cart or reviews cart from shopper and generates requisition Has purchasing authority up to $1000 Approver Designated department approver; a department may have multiple approvers Can also be a purchaser

Transaction Types Purchase of goods or services Catalog vendors Payment method will be handled centrally Orders automatically sent electronically Non-catalog vendors PO will be created by AggieMart Order will be sent from the system via vendor-selected method (fax or email) Direct Pay for goods or services Other check requests occur outside of AggieMart

Demo

Additional Documentation and video tutorials: Help! Additional Documentation and video tutorials: asc.nmsu.edu/aggiemart Aggie Service Center:  Email: asc@nmsu.edu Phone: (575) 646-2000 Thank you. This concludes the video tutorial for AggieMart Approvals. If you have any questions about approving a requisition, or you need assistance, please contact the Aggie Service Center. New Mexico State University