VMS - Overview Current scenario : Manual Proposed process : Automation by Vertex’s VMS Complete automated system for managing visitors. Professional manner of welcoming visitors. No paper work. Customized Visitor Pass with visitor photo and details. MIS on button click. Audit compliant. Visitors scribbling on notebook at entry and exit. Visitor pass without visitor details. No check on visitor entry/exit. Data reliability issues. No MIS. Audit concerns. Security Concerns. Management concerns in case of emergency.

Benefits Functional Benefits Pre-Requisition module for employee/officers Visitor Tracking Contractor management solution User Defined Gate Pass Blacklisting Employees Notification of Visitor’s arrival using Pop up/SMS/Email MIS

EMP Self Service Module: Allows/Disallows Visitor, Prefix Appointments Architecture Admin Module: Creates Database for Employees, Generates Gate Pass Template Security Module: Sending Notification to the Employee about visitor’s arrival, Creates Gate Pass, Monitors Visitors presence in the premises ADMIN Internet/ Intranet VMS Database Security Guard EMP Self Service Module: Allows/Disallows Visitor, Prefix Appointments EMP1 EMP 2 EMP ‘N’ Office Premises

VMS Flow Visitors are of 2 types: Scheduled Visitors Unscheduled Visitors Scheduled Visitors

VMS Flow : Unscheduled Visitors Security Person checks all checkout times and the final Out time The Security Person enrolls the image and the fingerprint of the visitor ADMIN Enters Visitor details in the application... My name is Mr. A. I want to meet Emp 1 Internet/ Intranet “Check Out Visitor” VMS Database “Check Out Visitor” “Check Out Visitor” “OK Send him” Security Guard POP UP: MR. A Has come to meet you Visitor Gate Pass is given to the visitor Gate Pass Name: Mr.A IN Time: 13:00 PM Company Name: XYZ Sends notification to Emp by SMS/Popup/Email EMP1 EMP 2 EMP ‘N’ Emp1 transfers Visitor to Emp2 SMS: Mr A Has Come to meet you Office Premises

VMS Flow : Scheduled Visitors Security Person checks all checkout times and the final Out time The Security Person enrolls the image and the fingerprint of the visitor ADMIN I want an appointment Appointment No 001 Internet/ Intranet “Check Out Visitor” VMS Database “Check Out Visitor” “OK Send him” Security Guard Appointment No 001 on 9thJune; 2:30 PM Pop up: MR. A Has come to meet you Visitor Gate Pass is given to the visitor Gate Pass Name: Mr.A IN Time: 13:00 PM Company Name: XYZ Sends notification to Emp by SMS/Popup/Email EMP1 EMP 2 EMP ‘N’ Appointment No 001 to Mr A on 9th June; 2:30 PM SMS: Mr A Has Come to meet you Office Premises

VMS Flow : Scheduled Visitors(Kiosk Based) The visitor enters OUT time on the kiosk The visitor enrolls his fingerprint and takes his picture on the kiosk Visitor enters the appointment no on the kiosk ADMIN Enter Requisition Code I want an appointment 1 2 3 4 Appointment No 001 Internet/ Intranet VMS Database “Check Out Visitor” Kiosk Screen Appointment No 001 on 9thJune; 2:30 PM Pop up: MR. A Has come to meet you Visitor Gate Pass Name: Mr.A IN Time: 13:00 PM Company Name: XYZ EMP1 EMP 2 EMP ‘N’ Appointment No 001 to Mr A on 9th June; 2:30 PM SMS: Mr A Has Come to meet you Office Premises

Pre-Requisition module for employee/officers Visitor’s Company Name, Address, Contact info Employee Requisition Transfer Employee Display Visitor Details

Meeting Room Booking Display Meeting Name and Meeting Details Meeting Date & Time Required Display Meeting Room Summary

Pass Personalizer.

Gate Pass. Photo upload facility Visitor Details Visitee Details

Reports

Reports

Verticals Banking Government Retail Manufacturing Pharmaceuticals Oil Industry Hotel Industry IT

Clients Raj Bhavan

Contact Us Business Address: Unit No. 1, Parshwa Krupa, Near Motiba Rice Mill, Veer Savarkar Marg,Virar (E). Tal : Vasai, Dist : Palghar – 401305. Maharashtra, India. Branch Address: UNIT No. 736, 7th Floor, IJMIMA Complex, Near Infinity Mall, Off Link Road, MIND SPACE, MALAD (W),Mumbai - 64 Tel 91.22.42955146 / 47/ 48 / 49 | fax 91.22.28334866 | Mobile 91.9167388837 -------------------------------------------------------------------  For all Marketing and Product related enquiry please contact rajesh@vertexsystems.net ashishr@vertexsystems.net enquiries@vertexsystems.net Mr. Rajesh Tamore –: 9324500783 Mr. Ashish Rai –: 9167388837 Web : www.vertexsystems.net