Climate Surveys

Survey Window The SAC Climate Survey window will be January 15th-May 1st These instructions are regarding the SAC Climate Survey only

Survey Information Utilize the AdvancED Online Climate Survey for your stakeholders ​Once the window closes, all survey data will be available on the AdvancED website. Most stakeholders will use the online survey through AdvancED. AdvancED combines faculty and staff surveys. Various student surveys are available online. Non-English versions of the survey are available online as well

Opening Survey Links For Your School VCS AdvancED Instructions Part 1 VIDEO: How to open a survey In this 2-minute video (link proved above), you will see how to open the Climate & Culture Surveys and Inventories that our district office has pre-loaded for you. You'll see how to grab links to share with your stakeholders and how to set response goals for each stakeholder group. AdvancED recommends 20% for parents, 40% for students, and 60% for teachers and staff. The student survey can be given to students in grades 3-12.

Opening Survey Links For Your School VCS AdvancED Instructions Part 1 Written Instructions : How to open a survey Hello everyone, first go to www.advanc-ed.org Click log in Enter your email address and password and then click the blue login bar Now, enter your school name. Click on your school name. Scroll down and click on the green eProve surveys bar. You will see the surveys we have pre-loaded for you. I’m going to show you the process for opening the surveys for your school site. Scroll down to the bottom of the list to see Climate & Culture Parent Survey. On the far right you will see three vertical dots. Click on those and select edit. Click on Distribution & Responses. Copy the link and paste it to a word document to use later for your marketing to your stakeholders. Enter the number that corresponds to your response goal. For parents, AdvancED recommends at least 20% responding. Look at the number of families you have at your school. Let’s say you have 900 families. 20% of that is a response goal of 180, so enter 180. You’ll enter the number that corresponds to 20% of your families. Next, be sure that the box to require a code is not checked. That’s it! There’s no save button. You’re done with that survey. Now, let’s open the next one. Click on the green back arrow in the top left of the page. Complete the same process for the Climate & Culture Student Survey. When you set your response goal for students, the target is 40%. When you set your response goal for teachers and staff, the target for each of those surveys is 60%. Now, let’s do the same thing for the two inventories. Scroll to Student Inventory and click on the three dots, then select edit. Click on distribution and responses. Select and copy the link into a word document. Enter your response goal based on 40%. Now click the green back arrow to complete our work with the Teacher Inventory. Repeat the same process, using a response goal target of 60%. That’s it! You’re done!

Evaluative Criteria In order to reach a level 4 rating the minimum responses for each population are as follows: Parent Questionnaire: equal to or greater than 20% Student Questionnaire: equal to or greater than 40% Staff Questionnaire: equal to or greater than 60%

Customize to your needs Flyer Customize to your needs

Parent Letter Edit the parts in red

New Smyrna Resources Parent Newsletter to inform about survey Parent Survey Q&A to define vocabulary

Optimizing Responses Use ConnectED to notify parents and other groups where to find the survey Have teachers bring their laptops to a faculty meeting and use a portion of the time to complete the survey Have students complete the survey through classes that have computers or on a rotation basis in the classroom Have computers available to parents during a night event or after a SAC meeting Have computers available to parents who come to check-out their students

Viewing Your Response Rate   VCS AdvancED Instructions Part 2 VIDEO: How to view your response rates In this 2-minute video, you will see how to view your response rates throughout your survey window. You'll see the information immediately visible on your eProve dashboard and also more detailed summary reports available in eProve Surveys. Remember AdvancED recommends 20% for parents, 40% for students, and 60% for teachers and staff. The student survey can be given to students in grades 3-12.

Viewing Your Response Rate VCS AdvancED Instructions Part 2 WRITTEN Instructions : How to view response rates Hello everyone! Welcome to part 2 in our series of AdvancED how-to videos. Here’s how to view your response rates throughout your survey window. First go to www.advanc-ed.org Click log in Enter your email address and password and then click the blue login bar Now, enter your school name. Click on your school name. Scroll down to the green eProve surveys area. On the right-hand side you can get a quick visual of who’s taken your surveys. You can also click on the stakeholder groups to see information specific to that group. Now go ahead and click on the green eProve surveys bar. Scroll down to the survey you want to see results for. I’m looking first at the Climate & Culture Parent Survey. On the right-hand side you will side 3 dots. Click the dots and then click view summary data. On the left, next to Respondents, you will see how many people have taken your survey. At the top of this report, you can select, Gender, Race, Ethnicity, Grade, or Term to get data broken down by each of these areas. If you’d like to review responses for another survey, click the X to exit this screen. Now select the next survey you’d like—I’m selecting Climate & Culture for students. Click the three dots, then View Summary Data. You will see the same kind of report for that survey. That’s all—hopefully this information will help you keep an eye on your response counts. Remember AdvancED recommends 20% for parents, 40% for students, and 60% for teachers and staff. The student survey can be given to students in grades 3-12.

Survey Results Survey reporting can be accessed at any time during and after the survey administration process; however, survey results are only loaded into reporting every 24 hours. What do results look like? What is the best way to share them?

Results

Scoring Paper Surveys WARNING: Scoring must be done by AdvancEd http://extranet.advanc-ed.org/assist_resources_and_tools/docs/PaperSurveyAdministrationInstructions.pdf Scoring Paper Surveys WARNING: Scoring must be done by AdvancEd and takes a minimum of 15 business days!

Sharing Results SAC Chairs and Principals should review the entire survey together first. Survey results are public record. Initial survey results must be shared with your stakeholders before the end of the school year, for instance in your May SAC meeting. Results may also be shared via newsletter, email, ConnectED, or school website. Complete results should be shared at your first SAC meeting of the new school year in preparation for the writing of your SIP.

Sensitive Results For the multiple choice section, use any of the AdvancED reports to share information. For the open-ended section, type up the most common comments to share with your SAC. Have a complete survey results copy available in the front office for use if a parent should ask to review it. Suggest an appointment to review it with a school official if necessary in order to be able to talk through sensitive or negative comments.

How to Check and Correct Your School’s Information VCS AdvancED Instructions Part 3 VIDEO: How to check and correct your school information In this 1-minute video, you will see how to check and correct your school information. You'll see the school information AdvancED currently has on file for your school and learn how to submit changes as needed. Thank you for checking to make sure your information is accurate! VCS AdvancED Instructions Part 3 WRITTEN Instructions: How to check and correct your school information Welcome to part 3 in our series of AdvancED how-to videos. Here’s how to check and correct your school information First go to www.advanc-ed.org Click log in Enter your email address and password and then click the blue login bar Now, enter your school name. I’m going to enter Blue Lake Elementary. Click on your school name. In the top left corner, you will see your school’s name. Click on Institution Update. Now check all of the information: school name, address, phone number, head of institution (which should be the principal), principal’s email, primary contact and their email. If anything is wrong, please enter your change request and click send. Thank you for checking to make sure your information is accurate!

Contact Info If you have questions or would like additional assistance: Professional Learning & School Improvement: Email Detrice Toby or Kati Dyer Call (386)734-7190, Ext. 20674