INGONYAMA TRUST BOARD’S ANNUAL PERFORMANCE PLAN 2016 - 17 PRESENTATION TO THE PORTFOLIO COMMITTEE ON RURAL DEVELOPMENT AND LAND REFORM DATE : 06 APRIL 2016

PRESENTATION OUTLINE Part A: Strategic overview Part B: Programme and sub-programme plans Strategic Objectives, Annual and Quarterly targets Programme 1: Administration Programme 2: Land Management Programme 3: Rural Development Programme 4: Traditional Council Support Part C: Links to other plans Conditional Grants Public-private partnerships Part C: Amendments in the Annual Performance Plan New Strategic Objectives Revised Strategic Objectives

PART A STRATEGIC OVERVIEW

VISION   To become a leader in sustainable communal land management. MISSION To contribute to the improvement of the quality of life of the members of the traditional communities living on Ingonyama Trust land by ensuring that land management is to their benefit and in accordance with the laws of the land. To develop progressive business models for the social and economic upliftment and the empowerment of the members of traditional communities on land administered by the Trust.

VALUES

OVERVIEW OF BUDGET AND MTEF ESTIMATES   Actual Budget Proposed 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 Net Administration 59 074160.00 59 637 201.00 73 570 489.76 57 459 150.02 59 943 764.37 62 881 364.67 Land management 537 742.00 2 238 613.00 2 322 436.35 2 438 558.17 2 560 486.08 2 688 510.38 Tenure upgrade and formalisation of settlements 289 000.00 1 102 500.00 1 157 625.00 1 215 506.25 1 276 281.56 1 340 095.64 Land identification and Special Projects 24 098.00 562 146.00 590 253.30 619 765.97 650 754.26 Land tenure information system - maintenance - 310 917.00 326 462.85 342 785.99 359 925.29 377 921.56 Workshops for Co-operation agreements 224 644.00 263 050.00 276 202.50 290 012.63 304 513.26 319 738.92 Rural Development 9 000 000.00 9 270 000.00 9 455 400.00 9 644 508.00 Food Security Programme Traditional Council Support 29 116 246.00 16 766 610.00 30 771 310.82 32 343 237.16 33 984 104.71 35 683 309.96 Provision for Traditional Council 90%  Total 88 728 148.00 87 642 424.00 115 664 236.93 101 510 945.35 105 943 755.16 110 897 693.01

PROGRAMME AND SUB – PROGRAMME PLANS PART B PROGRAMME AND SUB – PROGRAMME PLANS

Programme 1: Administration   Purpose The purpose is to provide strategic leadership, corporate services, logistical support services and financial management to the Trust. Programme Structure The administration programme comprise of the following: Board Management Communication Legal Services Information technology (IT) General administration Financial services

STRATEGIC OBJECTIVES AND ANNUAL TARGETS Measurable Performance Indicator Estimated Performance Medium Term Targets 2016/17 2017/18 2018/19 2019/20 1.1. Provide effective monitoring and evaluation systems to the Ingonyama Trust Board Number of mid-term reviews held and reports submitted 1 1.2. Ensure effective stakeholder engagement and communication Customer Service Charter approved Implementation Stakeholder engagement strategy approved by the Board Number of Communication Reports submitted to the Board 12 1.3. Provide IT Support to improve efficiency Audited IT infrastructure of the ITB Implementation, M & E Review Bi annual check of software compliance conducted 2   1.4. To ensure that efficient internal resource management is aligned to legislative requirements Number of policies approved by the Board 6 7 5 Percentage of all movable assets to be recorded in the asset register 100%

STRATEGIC OBJECTIVES AND ANNUAL TARGETS Measurable Performance Indicator Estimated Performance Medium Term Targets 2016/17 2017/18 2018/19 2019/20 1.5. To ensure the reduction of vacancies HR provisioning plan approved by the Board 1 Percentage posts filled in relation to the HR provisioning plan 100% 1.6. To ensure Performance Management in ITB Percentage of Performance agreements concluded timeously 1.7. Provisionof skills development to improve service delivery Number of Intenal Skills Audit performed 1.8. To improve customer relationship Payment of undisputed invoices within 30 days of receipt in finance Number of MOAs with traditional councils approved by the board 10 -

Measurable Performance Indicator QUARTELY TARGETS 2016/17 Strategic Objectives Measurable Performance Indicator Estimated Performance 2016/17 Quarterly Targets Quarter 1 Quarter 2 Quarter 3 Quarter 4 1.1. Provide effective monitoring and evaluation systems to the Ingonyama Trust Board Mid term review held and reports completed 1 - 1.2. Ensure effective stakeholder engagement and communication Customer Service Charter approved by the Board Research and drafting of charter Approval granted by the board Implementation  Stakeholder engagement strategy approved by the Board Research and drafting of strategy Implementation and review Number of Communication Reports submitted to the Board 12 3 1.3. Provide IT Support to improve efficiency Audited IT infrastructure of the ITB Data collection Development of a report Bi annual check of software compliance conducted 2 1.4. To ensure that efficient internal resource management is aligned to legislative requirements Number of policies approved by the Board 6 Percentage of all movable assets to be recorded in the asset register 100%

Measurable Performance Indicator QUARTELY TARGETS 2016/17 Strategic Objectives Measurable Performance Indicator Estimated Performance 2016/17 Quarterly Targets Quarter 1 Quarter 2 Quarter 3 Quarter 4 1.5. To ensure reduction of vacancies HR provisioning plan approved by the Board 1 Development of plan  Approval granted by the Board Implementation Percentage posts filled in relation to the HR provisioning plan 100% 1.6. To ensure Performance Management in ITB Percentage of Performance agreements concluded timeously 1.7. Provision of skills development to improve service delivery Internal Skills Audit performed - Number of training programmes conducted 10 5 3 1.8. To improve customer relationship Payment of invoices within 30 days of receipt in finance Number of MOAs with traditional councils approved by the board 2

Programme 2 : Land Management   Purpose To provide a secure tenure right and establish a comprehensive land tenure information system. These programmes on land management consist of the following:- Provision of tenure rights Maintenance of Land tenure information system

STRATEGIC OBJECTIVES AND ANNUAL TARGETS Measurable Performance Indicator Estimated Performance Medium Term Targets 2016/17 2017/18 2018/19 2019/20 2.1. Provision of secured tenure rights to facilitate development on Ingonyama Trust land. Number of land tenure rights approved by the Board 1350 1400 1450 1500 2.2. To maintain an integrated and comprehensive land tenure administration system/ (database of land tenure rights) Number of updates to the land holding register 4 Number of land parcels for commercial use valued 9 - 2.3. Making Trust land available for infrastructure development at district municipality level Number of MOU’s approved by the board 2.4. Ensure legal occupation of Trust land Number of programmes conducted to prevent illegal occupation

Measurable Performance Indicator QUARTELY TARGETS FOR 2016 /17 Strategic Objectives Measurable Performance Indicator Estimated Performance 2016/17 Quarterly Targets Quarter 1 Quarter 2 Quarter 3 Quarter 4 2.1. Provision of secured tenure rights to facilitate development on Ingonyama Trust land Number of land tenure rights approved by the Board 1350 500 450 250 150 2.2. To maintain an integrated and comprehensive land tenure administration system/ (database of land tenure rights) Number of updates to the land holding register 4 1 Number of land parcels for commercial use values 9 2 3 2.3. Making Trust land available for infrastructure development at district municipality level Number of MOU’s approved by the Board - 2.4. Ensure legal occupation of Trust land Number of programmes conducted to prevent illegal occupation

Programme 3 : Rural Development   Purpose Co-ordinate, Initiate, Facilitate the implementation of Rural Development to strengthen security and agricultural productivity. The programme focuses on: Food Security Facilitate the establishment of industries and rural enterprises.

STRATEGIC OBJECTIVES AND ANNUAL TARGETS Measurable Performance Indicator Estimated Performance Medium Term Targets 2016/17 2017/18 2018/19 2019/20 3.1. Provide support to beneficiary communities to improve food security. Board approved plan on agriculture production on trust land 1 M & E Review Number of potential project of high commercial value for partnership with private sector identified and implemented Number of agricultural projects approved by the Board 12 3.2 To facilitate economic development MOU with Agribusiness Development Agency approved by the Board 3.3. To identify strategically located land to be utilised for hig impact commercial ventures A land audit conducted to identify prime land in line with the provincial spatial development framework

Measurable Performance Indicator QUARTELY TARGETS FOR 2016/17 Strategic Objectives Measurable Performance Indicator Estimated Performance 2016/17 Quarterly Targets Quarter 1 Quarter 2 Quarter 3 Quarter 4 3.1. Provide support to beneficiary communities to improve food security. Board approved plan on agriculture production on trust land 1 - Number of potential project of high commercial value for partnership with private sector identified and implemented Number of agricultural projects approved by the Board 12 11 3.2. To facilitate economic development (industry and rural enterprise establishment) MOU with Agribusiness Development Agency approved by the Board 3.3. To identify strategically located land to be utilized for high impact commercial ventures A land audit conducted to identify prime land in line with the provincial spatial development framework for potential investment 5 2

Programme 3 : Rural Development   Purpose To utilise the financial resources of the Trust in advancing economic growth, creating employment and eradication of poverty. This programme includes the following:- Providing of training to Traditional Councils Providing educational awards to community members

STRATEGIC OBJECTIVES AND ANNUAL TARGETS FOR 2016/17 Measurable Performance Indicator Estimated Performance Medium Term Targets 2016/17 2017/18 2018/19 2019/20 4.1. Provide training to Traditional Councils. Skills audit performed based on land related legislation 1 Training plan approved by the Board Number of traditional councils trained 12 4.2. Facilitate skills development for young people living on communal land Number of educational awards granted 110 120 130 140

Measurable Performance Indicator QUARTELY TARGETS FOR 2016 /17 Strategic Objectives Measurable Performance Indicator Estimated Performance 2016/17 Quarterly Targets Quarter 1 Quarter 2 Quarter 3 Quarter 4 4.1. Provide training to Traditional Councils Skills audit performed based on land related legislation 1 - Training plan approved by the Board Number of traditional councils trained 12 2 5 4.2. Facilitate skills development for young people living on communal land Number of educational awards granted 110

PART C LINKS TO OTHER PLANS

CONDITIONAL GRANTS PUBLIC – PRIVATE PARTNERSHIPS Ingonyama Trust Board does not have any conditional grants; however transfer payments are received from the DRDLR based on a budget approval process. NAME OF DEPARTMENT MANDATE OUTPUTS CURRENT ANNUAL BUDGET DATE OF NEXT EVALUATION Department of Rural Development and Land Reform Support the ITB in terms of the Ingonyama Trust Act. No 3KZ of 1994 Land management and administration suport R 18,069 Annually PUBLIC – PRIVATE PARTNERSHIPS No Public private partnerships exist as defined in terms of the PFMA. NAME OF ENTITY MANDATE OUTPUTS CURRENT ANNUAL BUDGET DATE OF NEXT EVALUATION Tongaat Hullet Upliftment of the rural communities thorugh the production of sugarcane in traditional areas Improved production of sugar cane Capacity building for the traditional communities infrastructure development Not quantifiable September 2016

AMENDMENTS IN THE ANNUAL PERFORMANCE PLAN PART D AMENDMENTS IN THE ANNUAL PERFORMANCE PLAN

Strategic Objectives applicable to Programme 1 New Strategic objectives Strategic Objective 1.1. Provide effective monitoring and evaluation systems to the Ingonyama Trust Board Measurable Performance Indicator Number of mid - term reviews held and reports submitted Strategic Objective 1.2. Ensure effective stakeholder engagement and communication Measurable Performance Indicator Stakeholder engagement strategy approved by the Board Number of Communications Reports submitted to the Board Strategic Objective 1.3. Provide IT support to improve efficiency Measurable Performance Indicator Audited  IT infrastructure of the ITB Bi annual check of software compliance conducted Strategic Objective 1.5. To ensure the reduction of vacancies Measurable Performance Indicator HR provisioning plan approved by the Board Percentage posts filled in relation to the HR provisioning plan Strategic Objective 1.6. To ensure Performance Management in ITB Measurable Performance Indicator Percentage of Performance agreements concluded timeously Strategic Objective 1.8. To improve customer relationship Measurable Performance Indicator Payment of undisputed invoices within 30 days of receipt in finance Number of MOAs with traditional councils approved by the board

Strategic Objectives applicable to Programme 1 Revised Strategic objectives Strategic Objective 1.4. To ensure that efficient internal resource management is aligned to legislative requirements Measurable Performance Indicator Number of policies approved by the Board Percentage of all movable assets to be recorded in the asset register Strategic Objective 1.8. To improve customer relationship Measurable Performance Indicator Payment of undisputed invoices within 30 days of receipt in finance Number of MOAs with traditional councils approved by the board Strategic Objectives applicable to Programme 2 Revised Strategic objectives Strategic Objective 2.2. To maintain an integrated and comprehensive land tenure administration system / (database of land tenure rights) Measurable Performance Indicator Number of updates to the land holding register Number of land parcels for commercial use valued Strategic Objective 2.3. Making Trust land available for infrastructure development at district municipality level Measurable Performance Indicator Number of MOUs approved by the Board Strategic Objective 2.4. Ensure legal occupation of Trust land Measurable Performance Indicator Number of programmes conducted to prevent illegal occupation

Strategic Objectives applicable to Programme 3 Revised Strategic objectives Strategic Objectives applicable to Programme 4 Strategic Objectives applicable to Programme 3 Revised Strategic objectives Strategic Objective 3.1. Provide support to beneficiary communities to improve food security Measurable Performance Indicator Board approved plan on agriculture production on trust land Number of potential projects of high commercial value for partnership with private sector identified and implemented Number of agricultural projects approved by the Board Strategic Objective 3.2. To facilitate economic development (industry and rural enterprise establishment) Measurable Performance Indicator MOU with Agribusiness Development Agency approved by the Board Strategic Objective 3.3. To identify strategically located land to be utilised for high impact commercial ventures Measurable Performance Indicator A land audit conducted to identify prime land in line with the provincial spatial development framework for potential investment Strategic Objectives applicable to Programme 3 Revised Strategic objectives Strategic Objective 4.2. Facilitate skills development for young people living on communal land Measurable Performance Indicator A land audit conducted to identify prime land in line with the provincial spatial development framework for potential investment Strategic Objective 4.1. Provide training to Traditional Councils Measurable Performance Indicator Skills audit performed based on land related legislation Training plan approved by the Board Number of traditional council trained

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