OLT Information session Dr Rhonda Hallett Senior Lecturer,) La Trobe Learning and Teaching (LTLT), Office of the DVC A14 October 2014

Types of proposals Round 1 (closing November 2014) is for Full Proposals and EOIs Round 2 (closing June 2015) is only for Full proposals from successful Round 1 EOIs and Seed grants under 2015 priorities Round 1 (Nov 14) Round 2 (June 15) Full proposals under 2015 priorities Only Full proposals from successful Round 1 EOIs EOIs under 2015 priorities Seed grants under 2015 priorities

Changes 2015 Increased emphasis on dissemination, implementation and transferability Project impact and previously completed OLT work added to the criteria All criteria to be addressed under separate headings in the application Application length: I &D=20; Seed=10; EoIs = 5. Reporting: streamlined (final), verbal (progress) Funding Innovation and development: $5.5 million (indicative), between $40,000 and $500,000 per grant (maximum increased) Seed: $600,000 (indicative), up to $40,000 per grant (maximum decreased).

2015 OLT Priorities Innovation and Development & Seed grants The new Priority areas for all Full proposals, EOIs and Seed grants are Academic standards* Assessing equivalence of qualifications and learning outcomes* Assessment and promotion of student learning (restricted- note scope) Curriculum design (restricted- note scope) Employability skills* Improving institutional pathways across higher education* Improving access to and outcomes in higher education for Aboriginal and Torres Strait Islander people* The contemporary PhD* *information identifies specific reports and prior OLT work which must be used to frame projects. Pp: 14-17 Programme information and application instructions

Key dates and information 2015: Planning your application Round 1 Round 2 Type of submission Full proposals and EOIs only Full proposals from successful round 1 EOIs and Seed Projects only Information session Tuesday, 14 October, 2-4 pm Tuesday 12 May 2015 LTU internal deadline (Full drafts) Monday 10 November Monday 8 June 2015 Institutional endorsement notification Friday 21 November Monday 15 June 2015 Submission to OLT Friday 28 November 2014* Monday 22 June 2015

LTU processes and timeframe Round 1 Registration of Intent to submit – no later than Friday, 17 October (awards@latrobe.edu.au). You are advised to submit as soon as possible. Institutional expert panel to review drafts and provide advice – including whether to proceed- Friday 7th November. Academic support in the development and preparation of applications is provided by Dr Rhonda Hallett, LTLT and in the faculties, Associate Deans Academic.   Final draft (including budget, impact statement and letters of support from partners), Monday 10th November (RMENET). Minor edits and drafting will continue after this date if required. OLT advised by LTU of applications to be submitted Friday 22November. Note: only those listed at this date will be accepted by the OLT. Letters of institutional endorsement will be provided  by Wednesday  27 November at the latest. Note: Only applications that have received university approval will be considered by the OLT.

Application requirements Innovation and Development grants   EOI Full Proposal Online form Yes Application Maximum five pages Maximum 20 pages, and responding to all criteria as per section 4 Project impact plan n/a, description of impact instead Yes, within the 20-page limit Budget n/a Yes, within the 20-page limit, and using the budget template (refer Appendix 8) Timeline n/a, indication of expected timeframe Bios and experience of team members including involvement in relevant OLT/ALTC projects Yes, maximum one page per team member as appendix to the application Design specs If relevant, maximum one page, as appendix to the application Letter of support from DVC (A) or equivalent at lead and partner institutions Yes, maximum two pages per letter, as appendices to the application

Features of good applications Innovation and Development & Seed grants Demonstrates a passion for improving learning and teaching Is well grounded in literature Displays innovative strategies and approaches Shows a willingness to engage with emerging technologies Matches aims and activities to deliverables and outcomes Has well thought out dissemination strategies Shows good cross-institutional collaboration and engagement with industry Considers the work of past OLT projects Considers the scope of the project beyond the home institution

Getting started Find partners – at least 6 weeks out Contact HoS - immediately Contact ICO – Rhonda Hallett Seek feedback – AD(R) and AD (A) Use the checklist – new version Submit application in plenty of time with all required docs.

Resources Planning your application Good Practice Reports. These identify gaps in current research and are very useful for strategically locating your application. Designing for Impact. This document outlines critical features now required in applications for demonstrating potential impact of the project. Preparing your application Handbook. Pages 20-22 provide direct advice about what is required in each section. Note also section 3.1 Are you ready? it is estimated that preparation takes 80-160 hours. Successful projects – LTU lead or partner Implementing your project Managing your project. This provides sound practical advice about how to ensure the project reaches completion.

Application sections Project rationale and sector readiness Project outputs (or deliverables) Project impact Project team and governance Project budget Project evaluation

Project rationale and sector readiness Clearly articulated outcomes and a clear argument demonstrating how the project will address one of the program priorities and contribute to the enhancement of learning and teaching in higher education Assessors consider 1 quality of application 2 how important the project is to the sector

Project outputs (or deliverables) Be realistic about proposed outputs Sustainability of outputs – build this in

Project impact IMPEL model Impact Management Planning and Evaluation Ladder Make sure you identify which levels you are aiming for The new focus is on systemic change and demonstrable impact, so you need to address this

Project team and governance Roles and responsibilities of team members involve them in the planning a preliminary allocation of responsibilities among the team members is advisable Demonstrate capacity of team to deliver including the quality and timeliness of the project leader’s previous work It’s important to show the project will work. Allocate tasks and make sure people have the skills

Project budget Project evaluation Funding between $40,00- $500,000 Those over $350,000 are for significant national projects Appendix 8 p41 Project evaluation Evaluation strategy required Independent external evaluator required for projects over $120,000

Contact Dr Rhonda Hallett Senior Lecturer, Awards and Grants La Trobe Learning and Teaching (LTLT) Ph: 9479 52 37; email: r.halllett@latrobe.edu.au Performance Enhancement Initiative (PEI) ; Institutional Contact Officer (ICO)