Objective 6.01 Demonstrate basic spreadsheet concepts and functions

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Presentation transcript:

Objective 6.01 Demonstrate basic spreadsheet concepts and functions Spreadsheets Objective 6.01 Demonstrate basic spreadsheet concepts and functions

Designing a Spreadsheet WHAT IS A SPREADSHEET? Rows and columns of data and formulas Cell - Intersection of a row and column COLUMNS (vertical) A B C D 1 2 *CELL 3 ROWS (horizontal) * CELL ADDRESS = B2

Spreadsheets Perform Mathematical Calculations Spreadsheet Applications Budgets Checkbook Product prices Payroll Financial statements Profit/loss statements Company bids

Daily Uses of Spreadsheets Business Personal/Home Budget Checkbook Car loans Household Expenses Payrolls Budgeting Investments Inventory costs Loan Payments School School Budgets Student Grades Payrolls

Spreadsheet Input Operations Keyboard or Menu Commands Mouse Arrow keys Enter Alternate Input Devices PDA Speech Recognition Tablet PC Virtual Keyboard

Creating a Spreadsheet Data Types Labels (left default alignment) Data expressed in words, symbols, dates, or numbers not used in calculations Thomas Jones January 3 Zip code, SS#, telephone number Values (right default alignment) Data expressed in numbers 150 Formulas Algebraic format of formulas =A1+B1, =(C4*D10)+A3

Data Types Value Formula Label

Basic Spreadsheet Formulas Formulas are used for simple mathematical calculations Addition =B7+C7 Subtraction =B7-C7 Multiplication =B7*C7 Division =B7/C7

Saving Using Menu File, save as Choose location to save Name file Save

Saving Keyboard Commands Speech Commands Ctrl S (When using for the first time, computer will prompt location and file name Speech Commands Same procedure as using the menu

Printing Printing Options – (File, Page Setup) Portrait – paper taller than wide Landscape – paper wider than tall With/without gridlines With/without row and column headings

Printing Options Portrait – page longer than wide Landscape – page wider than long

Printing Options (Continued) With/without gridlines With/without row & column headings

Retrieving/Editing Retrieve using icon Retrieve spreadsheet file to edit through menu Retrieve using icon

Editing/Insert Row To insert a row between row 2 and 3, active cell must be in row 3 (row below)

Editing/Insert Column To insert a column between column A and B, active cell must be in column B (inserts left of column)

Editing/Deleting Row or Column From menu, select edit, delete or right click mouse and choose delete

Editing/Deleting Row Select entire row to delete row

Editing/Deleting Column Select entire column to delete column

Formatting Cell Features Types of Cell Formatting General Number Currency Percentage Text Comma Date

Formatting Cell Features Format from the formatting toolbar. OR … Format from the Format Menu Format from Format Menu

Formatting Cell Features

Aligning Data Align Data from the Formatting Toolbar OR …

Aligning Data From the Format Menu

Aligning Data

Aligning Data