Fasset Briefing Session FAS/ZS/MCD/PRSERVICES/CON941

Fasset Briefing Session FAS/ZS/MCD/PRSERVICES/CON941 AGENDA

Agenda Fasset Briefing Session FAS/ZS/MCD/PRSERVICES/CON941   09:00 – 09:10 Registration 09:10 – 09:30 COMPULSORY: General Guidelines To Tendering With Fasset 09:30 – 10:30 FAS/ZS/MCD/TTLSERVICES/CON940

General Instructions to Bidders Fasset Briefing Session FAS/ZS/MCD/PRSERVICES/CON941 General Instructions to Bidders

General notes related to the Briefing Session Instructions Fasset Briefing Session FAS/ZS/COMM/TTL/CON765FAS/ZS/COMM/TTL/CON765 General notes related to the Briefing Session Attendance registers: Each bidder MUST sign the technical session register. In addition to the signed register, each bidder will be issued with a colour coded letter of attendance with a Fasset stamp and a Fasset signature. This letter of attendance must be included in your original copy of your bid submission! Minutes of the briefing session will be emailed to all attendees next week.   FAS/ZS/COMM/TTL/CON765 FAS/ZS/COMM/TTL/CON765

General notes related to the Briefing Session Instructions Fasset Briefing Session General notes related to the Briefing Session Bidders are reminded: Telephonic requests for clarification will still not be accepted. Any clarification required by a bidder regarding the meaning or interpretation of the Terms of Reference, or any other aspect concerning the bid is to be requested in writing via email from Zandile Skosana (zandile.skosana@fasset.org.za). A reply will be forwarded within three (3) working days. All questions and answers will be published on the Fasset website as appropriate and e-mails will be sent to all prospective bidders after the cut-off date, for queries ie Monday, 12 February 2018. The bid reference number should be quoted in all correspondence.  - FAS/ZS/MCD/PRSERVICES/CON941

Instructions Fasset Briefing Session CONDITIONS AND INSTRUCTIONS THAT BIDDERS NEED TO TAKE NOTE OF: One (1) original plus four (3) hard copies of the bid and a soft copy with the pricing schedule on a separate envelope, i.e. four(4) documents and a soft copy handed in/delivered to the address on the bid document. Only bids that are submitted as one (1) original plus four (3) hard copies and a soft copy with the pricing schedule will be accepted as valid and responsive. The original and copies will be distributed to the tender evaluation panel, and must contain the same information and must all be neatly marked and professionally presented. NB: Bidders must indicate on the cover of each document whether it is the original or a copy. Copies must be numbered, e.g. Copy 1.  

Instructions Fasset Briefing Session CONDITIONS AND INSTRUCTIONS THAT BIDDERS NEED TO TAKE NOTE OF: Bids should be submitted in a sealed envelope, marked with: Bid number FAS/ZS/MCD/PRSERVICES/CON941 Monday, 19 February 2018 (at 11:00). The name and address of the bidder Documents submitted on time by bidders shall not be returned. Bids received late shall not be considered. A bid will be considered late if it arrived even one second after 11:00 or any time thereafter. The tender (bid) box shall be locked at exactly 11:00 and bids arriving late will not be considered under any circumstances. Bids received late shall be returned unopened to the bidder. Bidders are therefore strongly advised to ensure that bids be despatched allowing enough time for any unforeseen events that may delay the delivery of the bid.  

Instructions GENERAL CONDITIONS OF CONTRACT Fasset Briefing Session FAS/ZS/MCD/PRSERVICES/CON941 GENERAL CONDITIONS OF CONTRACT The General Conditions of Contract must be accepted. The GCC can be downloaded from the Fasset website. Please refer to link below: http://www.fasset.org.za/Procurement/Procurement.aspx   SECTION A Please note Section A should NOT be submitted with the proposal. The following areas are included to guide your proposal. BACKGROUND BID SUBMISSION INSTRUCTIONS PRE-QUALIFICATION CRITERIA CONTRACT FORM

To be completed and submitted as part of the proposal Fasset Briefing Session SECTION B To be completed and submitted as part of the proposal

Section B – Compliance Documents Fasset Briefing Session Section B – Compliance Documents Special Conditions accepted and signed, any deviation to be indicated in the last page. POPI Act Consent Declaration of Interest Declaration of bidders past SCM practices Certificate of Independent Bid Determination Preference Points Claim Form – indicate if subcontracting on page 35. Invitation to Bid Tax Compliance  

Business Registration Certificate VAT Registration Certificates SECTION B Fasset Briefing Session BEE Certificates from SANAS accredited agencies/ original sworn affidavits CSD Summary Report Business Registration Certificate VAT Registration Certificates Pre-Compliance Checklist

Supply Chain Management (SCM) Fasset Briefing Session Supply Chain Management (SCM)

SCM Process Fasset Briefing Session Potential Providers access documentation by: Downloading from Fasset's website Request via email from Fasset Fasset advertisement appears in: The Government Gazette The Fasset website E-tender Portal

SCM Process Fasset Briefing Session Round 1: Compliance Each submission is checked for compliance. i.e. Does the submission contain the required documentation?

SCM Process Round 2: Functionality Fasset Briefing Session Each submission is evaluated by the bid evaluation committee according to the evaluation criteria indicated in the bid document. It is therefore important to ensure that your submission addresses all the items included in the evaluation criteria and providers are urged to note the weighting that is attached to each criterion. A score is allocated to each submission and if the document scores more than the minimum requirement for functionality e.g. 70%, it will move to the next round in the evaluation process.

Pricing and B-BBEE points SCM Process Fasset Briefing Session Round 3: Pricing and B-BBEE points Each submission with a functionality score of more than the minimum required, will then be on equal footing. The proposed price and B-BEE compliance are the only aspects taken into account in this round. The final evaluation score is calculated on the 80/20 principle (as indicated in the bid document). The submission that scores the highest in this round will be awarded the tender or it may be a lower scoring bid on justifiable grounds or no award at all.

COMBINING PRICE AND B-BBEE POINTS SCM Process Fasset Briefing Session COMBINING PRICE AND B-BBEE POINTS It is important to note that the BEC may recommend that the contract be awarded to a bidder obtaining the highest aggregate mark or to a lower scoring bid on justifiable grounds.

Contracting will follow. SCM Process Fasset Briefing Session ADJUDICATION OF BID Successful / unsuccessful bidders will be notified either via email and / or telephonically. The names of successful bidders will also be advertised in the Government Gazette and on the Fasset website. Contracting will follow.

SCM Fasset Briefing Session QUESTIONS