1 Demonstrate basic spreadsheet concepts and functions Spreadsheets 1 Demonstrate basic spreadsheet concepts and functions

Designing a Spreadsheet WHAT IS A SPREADSHEET? Rows and columns of data and formulas Cell - Intersection of a row and column COLUMNS (vertical) A B C D 1 2 *CELL 3 ROWS (horizontal) * CELL ADDRESS = B2 Sabbir Saleh_Lecture 16_Computer Application_BBA

Spreadsheets Perform Mathematical Calculations Spreadsheet Applications Budgets Checkbook Product prices Payroll Financial statements Profit/loss statements Company bids Sabbir Saleh_Lecture 16_Computer Application_BBA

Daily Uses of Spreadsheets Business Personal/Home Budget Checkbook Car loans Household Expenses Payrolls Budgeting Investments Inventory costs Loan Payments School School Budgets Student Grades Payrolls Sabbir Saleh_Lecture 16_Computer Application_BBA

Spreadsheet Input Operations Keyboard or Menu Commands Mouse Arrow keys Enter Alternate Input Devices PDA Speech Recognition Tablet PC Virtual Keyboard Sabbir Saleh_Lecture 16_Computer Application_BBA

Creating a Spreadsheet Data Types Labels (left default alignment) Data expressed in words, symbols, dates, or numbers not used in calculations Thomas Jones January 3 Zip code, SS#, telephone number Values (right default alignment) Data expressed in numbers 150 Formulas Algebraic format of formulas =A1+B1, =(C4*D10)+A3 Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Data Types Value Formula Label Sabbir Saleh_Lecture 16_Computer Application_BBA

Basic Spreadsheet Formulas Formulas are used for simple mathematical calculations Addition =B7+C7 Subtraction =B7-C7 Multiplication =B7*C7 Division =B7/C7 Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Saving Using Menu File, save as Choose location to save Name file Save Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Saving Keyboard Commands Ctrl S (When using for the first time, computer will prompt location and file name Speech Commands Same procedure as using the menu Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Printing Printing Options – (File, Page Setup) Portrait – paper taller than wide Landscape – paper wider than tall With/without gridlines With/without row and column headings Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Printing Options Portrait – page longer than wide Landscape – page wider than long Sabbir Saleh_Lecture 16_Computer Application_BBA

Printing Options (Continued) With/without gridlines With/without row & column headings Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Retrieving/Editing Retrieve spreadsheet file to edit through menu Retrieve using icon Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Editing/Insert Row To insert a row between row 2 and 3, active cell must be in row 3 (row below) Sabbir Saleh_Lecture 16_Computer Application_BBA

Editing/Insert Column To insert a column between column A and B, active cell must be in column B (inserts left of column) Sabbir Saleh_Lecture 16_Computer Application_BBA

Editing/Deleting Row or Column From menu, select edit, delete or right click mouse and choose delete Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Editing/Deleting Row Select entire row to delete row Sabbir Saleh_Lecture 16_Computer Application_BBA

Editing/Deleting Column Select entire column to delete column Sabbir Saleh_Lecture 16_Computer Application_BBA

Formatting Cell Features Types of Cell Formatting General Number Currency Percentage Text Comma Date Sabbir Saleh_Lecture 16_Computer Application_BBA

Formatting Cell Features Format from the formatting toolbar. OR … Format from the Format Menu Format from Format Menu Sabbir Saleh_Lecture 16_Computer Application_BBA

Formatting Cell Features Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Aligning Data Align Data from the Formatting Toolbar OR … Sabbir Saleh_Lecture 16_Computer Application_BBA

Aligning Data From the Format Menu Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Aligning Data Sabbir Saleh_Lecture 16_Computer Application_BBA

Sabbir Saleh_Lecture 16_Computer Application_BBA Aligning Data Sabbir Saleh_Lecture 16_Computer Application_BBA