Duly Authorized Representative (DARS)

What is a DAR? DARs are individuals who are authorized to sign applications under 40 CFR 122.22(a) (i.e. Responsible Officials) may designate Duly Authorized Representatives (DARs) per 40 CFR 122.22(b)(2) who can sign reports on their behalf.

DAR Acceptance Criteria User must have a CDX account Only Signatories can be assigned as Duly Authorized Representatives Currently, DARs can only sign Annual Reports for facilities with active MSGP coverage A user can be a DAR to more than one Responsible Official (RO) An RO can have more than one DAR per facility Note: If the RO leaves the facility, then the DAR user will lose their role as a DAR for that facility

How to Assign a DAR On the MSGP homepage, click on the “Actions” drop-down list next to the facility you would like to assign a DAR Click on “Manage DAR(s)” to grant DAR(s) access to an individual

How to Assign a DAR Upon clicking “Manage DARs”, a pop-up message will appear Click “Add DAR” to grant an individual authorization to sign Annual Report on your behalf

How to Assign a DAR To assign a DAR, search for a user by entering one or more of the following fields: First and Last name or User ID or Organization or Email Click Search to continue

How to Assign a DAR Depending on the search fields entered, a list of users with similar account information can appear Make sure to review information Click “Select” to add user as a DAR for the selected facility

How to Assign a DAR Make sure user/facility information is correct Click “Confirm Assignment” to continue

DAR Confirmation A pop-up message will appear Read Statement Click “Accept” to confirm you, as a Responsible Official (RO), granted the assigned individual DAR access

DAR Confirmation Complete the following steps for DAR confirmation: Enter password to start authenticate eSignature process Answer security question Click “Sign” to complete process

DAR successfully added After RO signs DAR(s) confirmation, DAR(s) will now be able to access the facility and sign on behalf of the RO

DAR successfully added Both RO and DAR will receive an email notification associated with assigned permission and a Copy of Records (COR) attached

Managing DAR(s)

Adding additional DAR RO’s can have more than one DAR assigned to a facility Click “Add DAR” to add another user

Adding additional DAR If you receive the following error message when trying to add a DAR, it means the user you selected already has the Sign permission and can sign the Annual Report as an RO for that facility To make that user a DAR, you must revoke their sign permission

Managing User Permissions To revoke a user’s permission for a facility, click on the “Action” drop- down menu next to the selected facility Click on “Manage User Permission”

Managing User Permissions If you have a manage role for a facility, you will be able to view all users with access to that facility Users with “Sign” permissions have RO access to facility

Managing User Permissions To revoke a user’s permission access, click on “Manage” next to the user to modify their permissions

Managing User Permissions A pop-up window will appear with the selected user’s permissions listed Select “Revoke” on the permission you would like to remove To withdraw a user’s RO role, click “revoke” next to the “Sign” permission

I am a dar, now what? DAR Homepage

DAR Homepage When granted DAR access to a facility, DAR will now see that facility added on their homepage DAR can now: View Form View User Permissions Manage Annual Report(s)

DAR Homepage If you have multiple facilities on your MSGP homepage, you will be able to view your permissions assigned per facility by viewing “Permissions”

How to sign Annual Report as a DAR To sign Annual Report as a DAR, click on the selected facility “Action” list Click “Certify Form”

How to sign Annual Report as a DAR Click “Continue” to certify Annual Report

How to sign Annual Report as a DAR Click “Select” on the RO you are signing on behalf of Jane. Doe Jane Doe

How to sign Annual Report as a DAR Make sure RO and your information (DAR) is correct Click “Accept” to continue Jane Doe

How to sign Annual Report as a DAR Electrically sign to complete Annual Report certification

Congrats! Congrats! You have certified the Annual Report An email notification with a Copy of Records (COR) of the report will be sent to you and your RO Jane Doe