Professionalism 2 Day Mini-Unit

Bell Work: 1/8/18 What does it mean to be professional? Where are some places you will be required to act professionally?

Agenda 1/8/19 Bell Work/Discussion Rules for Professional Emails Group Activity Individual assessment

What is wrong with these emails? *teacher edition “ms. cento, its bob from ur 6th block i was wondering what the homework was on thursday?” “hey when is the test?” “Ms. Cento, its sandy from your 3rd period. You marked my assignment as missing when I obviously turned it in. I think you lost it? I should nt be punished for your mistake. Make sure to fix it.” “did you get my paper i turned in? -sent from iPhone”

What is wrong with these emails? *Work Edition “Hi there, I cannot show up for my morning shift tomorrow because there is a concert i am going to out of state. Just wanted to let you know! (Sent at 11:30PM)” “Ugh did you see how annoying Brenda was in the staff meeting? Seriously how did she get hired lol. Let’s grab lunch together, CYA! “Mr. Smith, I wanted to discuss a possible promotion opportunity. I have listed out 50 reasons why I am deserving of this opportunity. Firstly,... (it continues)”

How do you send a professional email? What must be included in a professional email? Write a list in your journal then discuss with your group.

Rules for Professional Emails

#1 Always Use a Subject Line Examples: Meeting Date Changed Questions about the conference Suggestions for your presentation Setting up a meeting/conference Question about a grade Future absence The subject line is the first thing your reader will see. This helps the recipient to immediately know what your email is about and how important it is.

#2 Use a Professional Greeting An email without a greeting, or with a greeting that is too informal, appears rude and too familiar. Tip: Use their professional name Mr., Mrs., Ms., Dr., etc. You can gauge how informal you can be based upon your relationship and the receiver’s status. Examples: Hello [Name], Good morning, [Name], Good afternoon, [Name], Dear [Name], Hi, [Name], *this is informal, use with someone you are close to.*

#3 Keep it Short and Simple Avoid long, complicated sentences. Don’t write several long paragraphs. Use bullet points for important details or lists. Most people are busy and read emails very quickly. Keep things simple and to the point. Anything lengthy should be discussed in person.

#4 Use a Professional Closing Like a greeting, you should always include a closing to be friendly, polite, and professional. Without a closing, the end of the email feels abrupt and rude. Examples: I look forward to hearing from you. Best wishes, Sincerely, Thank you for your time,

#5 Be Careful with ALL CAPS, abbreviations & emojis USING ALL CAPS FEELS LIKE YOU’RE SCREAMING, WHICH IS RUDE. It also looks unprofessional. Abbreviations are not appropriate in professional emails. They are socially acceptable in texts and social media, but if you wouldn’t use abbreviations on a resume then you wouldn't use them in a professional email. Do not use emojis.

Things to look out for: Use correct capitalization for sentences and proper nouns. Check for use of articles, verb tenses, and preposition. Helpful ways to proofread: Read your email aloud Have a friend or colleague read the email before you send it. #6 Proofread Be sure to always proofread your email before sending. In professional emails, grammar, punctuation, and spelling do matter!

#7 Also Include Contact Info For a professional email, your email signature should include your full name and email address. If appropriate it is also a good idea to include phone number and company name.

Group Activity Shortly I will hand each group a subject that you will need to craft an appropriate professional email for. You must include all 7 steps that I just instructed you on. Body paragraph can only be 3 sentences! This is a race. The first group to finish with a nicely written and appropriate email will receive 15 points. Other groups will receive 10.

Exit Ticket Now it is your turn to work independently! You need to hand write me an “email.” Your scenario is that you want to set up a conference to discuss one of your grades. Make sure to include all 7 steps of the email etiquette! The body of your paragraph needs to be at least 5 sentences. Turn in when you’re finished!