Multi-Media Archiving at the BBC Simon Rooks Multi Media Archivist, BBC Information & Archives
Archives in the News…
BBC Archives: Authority and Remit Royal Charter and DCMS Agreement Regulatory and legal obligations BBC repeats, reversions, clips and research Commercial exploitation - Worldwide, etc. Partnerships and public access Representing the BBC’s activities/Corporate memory Royal Charter – not very detailed or specific. I&A interprets what it should mean for the BBC. FoI, DPA Top level Archival drivers – a working archive for the BBC and supporting its activities
Archiving the BBC Photograph Library – 6 million Sound Archive – 1 million assets Television Archive 1.4 million assets Written Archives – 10 km (6.22 miles) Web – Legacy and evolving collections Nations, Sports, NHU Bristol, Regional collections Music Library – 0.6 km, inc 102,000 ms scores Gramophone Library – 2 million recordings Libraries and Archives – like most, the BBC doesn’t really know the difference Photos – Negatives, transparencies, prints, of which 900,000 are digital holdings via the BBC in-house system ELVIS. Most BBC, some indies and WW Sound – programmes, but many extracts, field recordings etc. early years a ‘library’ of sounds rather than a programme archive. Intake fully digital/file-based (only) since 2008. TV - early days as with Sound not recorded at all. Never attempted to be comprehensive. Regulatory (Compliance Recording) is separate and non=broadcast quality Written Archives – inc 100,000 contributor files. Rich source. Programme files, scripts, policy, audience research, personnel. Savile. Web – Legacy and evolving collections Nations, Sports, NHU Bristol, Regional collections Music Library – 0.6 km, inc 102,000 ms scores (and non BBC IP) Gramophone Library – 2 million recordings non-BBC IPR
Archive Services: Previous Approach I&A Archive Services Operational Manager Research Cataloguing Intake Vision A&M News Professional Services
Archive Management: Past Media-Based Approach TV Archives Intake Selection Cataloguing Storage Logistics Research Technical Sound Archives Records Management Registry Services Retention Classification Disposal Written Archives, Gram Library, Pictures/Photos
I&A Services: Current Approach Archive Services Archive Services Manager Senior Media Manager Media Manager Vision A&M News Professional Services
OAIS Functional Model OASIS Reference Model – a useful reference point ‘producer’ can be literally so, but production and creators of assets or records The consumer – users of the archive in the BBC or external. NO assumption on formats, processes or delivery mechanisms
Media Manager role Archiving across media Multi-skilling, multi-tasking Competencies, training, and support Interaction with Production - who does what and where Allocation of resource by risk, benefits
MAM Toolkit Objectives/ Projects Stakeholder Map Business Requirements 5 Stages of MAM Policies and Guidelines Objectives/ Projects Levels of Service I&A Strategy Understand Evaluate Implement Monitor Review Success Measures Risk Analysis
Archival Management: Current Functional Approach Archive Policy Group Archivists Intake Selection / Retention Disposal Access Storage Preservation Taxonomy, Metadata Management & Cataloguing