Nepal Administrative Staff college Namaste Staff Motivation Matrika Prasad Rijal Nepal Administrative Staff college

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? Why Is Motivation Important Improves Performance Level Productive use of resources Increased efficiency and output Achievement of goals Helps to Reduce Absenteeism in the Organisation Development of friendly relationships Reduction in Employee Turnover

Increase relationship Individuals Needs All individuals have needs that they strive to satisfy. Needs are a powerful source of explanation of human behavior and social interaction. Different things motivate different people in a different way. An organization or a manager must be responsive to fulfill individual needs. Financial gain Status symbol gain Gain of knowledge To utilize power For security Increase relationship

Organisational needs To achieve organisational goal To complete the work easily To work effectively To further develop the organisation To gain good image

Some definition of motivation Motivation can be defined as a willingness to expand energy to achieve a goal or reward. - Dale S. Beach Motivation is the act of stimulating someone or oneself to get a desired course of action. - Michael J. Juciu Motivation is a person's desire and commitment to exert high level of effort towards organizational goals; conditioned that the effort satisfies some individual need.

Nature of Motivation Motivation is a continuous and dynamic process ! It is related to human resources - it has to do with people ! Different things motivate different people in a different way ! Motivation affects the whole human being !(Mentally and physically) Motivation is a psychological aspect - it can not be forced, but has to come from the person itself !

Maslow’s Hierarchy of Needs Abraham Maslow, an American psychologist believed that people have five types of needs which can be ranked in a hierarchy. According to him, an individual will be motivated to satisfy the need that is powerful enough to determine his behavior. When the certain need will be achieved it becomes powerless to motivate behavior, because the next higher level needs emerge and become the powerful motivator.

Maslow’s Hierarchy of Needs Physiological Safety Social Esteem Self actualization

Herzberg’s Two-Factor Theory Frederick Herzberg proposed a two-factor theory of motivation which includes hygiene factors and motivating factors. According to him, hygiene factors do not motivate people but these factors should be within satisfactory level. If hygiene factors are below satisfactory level, they will de-motivate people. Motivating factors are related to job contents, they are the factors able to motivate people if provided adequately.

Two-Factors Hygiene Factors Motivators Challenging work Responsibility Company policy and administration Working conditions Quality of supervision Job security Salary Motivators Challenging work Responsibility Growth and advancement Recognition Achievement

How do I motivate my staff? Types of Positive Motivation Praise & recognize your staff Sincere Interest in People Trust and Confidence Empathy Be positive, positive Advise Provide support for negative feedback Provide feedback according to need and situation. Make sure recipient understand feedback Keep comments impersonal and job related

Types of Positive Motivation con……. Positive Listening Communication (keep your staff inform, communicate corporate, team and individual objective. Explain how their individual roles contribute to team and organization goals and objective) Participation Fair and impartial Delegation of Responsibility Achievement Competition Payment Career development opportunity (Training and study tours) Timely promotion Encouraging leadership

Steps in Motivating People Screening situations, which require motivation (Who needs what?) Preparing a set of motivating tools Checking Attainability (Can the prepared tools be provided?) Deciding on appropriateness of tools (What, when and for whom?) Considering the personal interest of the staff members (What are the individual needs?) Proportioning the rewards (How much for whom and what?) Obtaining feedback from staff members (Did it work?)

Motivated People... ... enjoy their work ... have more energy ... are committed to their work ... work with more continuity ... demonstrate willingness ... to take up challenges ... co-operate (Happy staff are productive staff)

THANk YOU

Motivation self Identify your ability Remember your objective/ aim Identify your ability Be optimistic and think positively, Improve listening skills Inquire about your own performance from others Think always I can bring change positively my self Find out your weakness and look for possible solution to overcome it Be helpful and friendly with your friends and clique Know your organization well fallow organization's rule and regulation