Exploring Microsoft® Word® 2016 Series Editor Mary Anne Poatsy Exploring Microsoft Office 2016 Series Editor Mary Anne Poatsy Hogan |Lau Series Created by Dr. Robert T. Grauer

Copyright © 2017 Pearson Education, Inc. Chapter 8 In Chapter 8, you will learn how to develop, enhance, and publish documents for the web. These include webpages, blogs, and shared Word documents. Word and the Internet Webpage Creation and Enhancement, Online Presentation, and Blogs Copyright © 2017 Pearson Education, Inc.

Copyright © 2017 Pearson Education, Inc. Objectives Customize the Ribbon Build and publish a webpage Create a blog post Enhance a webpage Present a Word document The objectives for this chapter are: Customize the Ribbon Build and publish a webpage Create a blog post Enhance a webpage Present a Word document Copyright © 2017 Pearson Education, Inc.

Objective 1: Customize the Ribbon In this section, the skills include: Create a Document Template Add Commands to a Group Skills:  Create a Custom Tab  Add Commands to a Group Copyright © 2017 Pearson Education, Inc.

Copyright © 2017 Pearson Education, Inc. Customize the Ribbon World Wide Web (WWW) Also known as the Web Very large subset of the Internet Consists of computers that store a special type of document known as a webpage Webpage Any document that displays on the World Wide Web Often includes links to other webpages The Internet is a network of networks that connects computers anywhere in the world. It is easy to connect your computer to the Internet, and that connection enables you to view an abundance of information about every imaginable topic. Copyright © 2017 Pearson Education, Inc.

Customize the Ribbon Collapse a group or tab Customize Ribbon option Expand a group or tab You can customize the Word Ribbon. By creating a custom tab, you have access to features in one place. This figure shows the Customize Ribbon option displaying the current arrangement of the Ribbon in the right pane. To expand the view to display the groups within a tab, click the plus icon (+). To collapse the view to hide the groups, click the minus icon (-). Copyright © 2017 Pearson Education, Inc.

Customize the Ribbon New tab New group Change the placement of the tab in the Ribbon To have access to the commands you use most, you can add a new tab to the Ribbon, and then add the frequently used commands to this newly created tab. Change the name of a tab or a group Restore Ribbon to its original arrangement Copyright © 2017 Pearson Education, Inc.

Customize the Ribbon Click to see command categories Customized tab renamed myTab Selected command Customized group renamed Web Add selected commands to Web group To add commands to an existing tab or group or to a newly created tab, you need to make sure that the tab or group under the Customize the Ribbon pane is selected first. The All Commands category lists all the commands available in Word. This figure displays a customized tab with commands you use while creating webpages. Copyright © 2017 Pearson Education, Inc.

Objective 2: Build and Publish a Webpage In this section, the skills include: Save a Document as a Webpage Apply a Theme and Background Color to a Webpage Insert Bookmarks in a Webpage Publish a Webpage Skills:  Save a Document as a Webpage  Apply a Theme and Background Color to a Webpage  Insert Bookmarks in a Webpage  Publish a Webpage Copyright © 2017 Pearson Education, Inc.

Build and Publish a Webpage Code specifies how to format the contents Webpages are developed using HyperText Markup Language (HTML), which is a universal formatting instructional language for web browsers. It consists of a set of codes (or tags) that are assigned to the content of a document. The codes describe how the document is to display when viewed in a Web browser. Copyright © 2017 Pearson Education, Inc.

Build and Publish a Webpage A webpage created from scratch in Word Microsoft Office simplifies the webpage development process because you can create the document in Word from scratch or from a Word template and then save it as a webpage. Copyright © 2017 Pearson Education, Inc.

Build and Publish a Webpage When you create a document in Word, you can display it in Web Layout view. Once you are finished creating and formatting the document in Web Layout view, you can save it as a webpage. There are three different formats to choose from, as shown in this table. Copyright © 2017 Pearson Education, Inc.

Build and Publish a Webpage Themes arrow displays more choices Live Preview shows how the selected theme displays on the page Webpages are more interesting when you add design elements such as background images, bullets, numbering, lines, and other graphical features. A background is a color, design, image, or watermark that displays behind text in a document or on a webpage. If you prefer to customize the background color, design, or image, you can select from the commands that display below the Theme Color gallery in Page Color. Copyright © 2017 Pearson Education, Inc.

Build and Publish a Webpage Gradient tab selected A theme color is selected Select the Shading styles options that affect the angle for the variants Preview the selected gradient pattern The Fill Effects command enables you to apply a gradient, texture, pattern, or picture background. Select the direction variants for the gradient pattern Copyright © 2017 Pearson Education, Inc.

Build and Publish a Webpage An invisible bookmark is located here Each category links to a location below Bookmarks Some webpages are very lengthy and require the viewer to scroll a great deal to view all the contents on the page. A bookmark is an electronic marker for a specific location in a document, enabling the user to go to that location quickly. Copyright © 2017 Pearson Education, Inc.

Build and Publish a Webpage Link to an existing file or a webpage This text displays on the webpage as a hyperlink Link to a bookmark in the document Link to a new document One benefit of a webpage is that it contains references, called hyperlinks, to other webpages. Hyperlinks are electronic markers that, when clicked, do one of several actions: move the insertion point to a different location within the same document, open another document, or display a different webpage in a web browser. Hyperlinks can be assigned to any object, which includes text, graphics, tables, charts, or shapes. Copyright © 2017 Pearson Education, Inc.

Build and Publish a Webpage Select the webpage to open Select application to open the file Open with After finalizing pages for a website, you save the document or documents. Web Layout view gives you a very accurate representation of how the page will look when published. You can also preview the page in an actual web browser before you upload and publish it so that you can confirm it contains the content and is formatted to your specifications. Copyright © 2017 Pearson Education, Inc.

Build and Publish a Webpage Web server—a computer system that hosts pages so that they are available for viewing by anyone who has an Internet connection File Transfer Protocol (FTP)—a process that uploads files from a computer to a server or downloads files from a server to a computer You can easily save a webpage to your local computer. However, to view the pages on the Internet, you must save or publish the pages to a Web server. The most common method of uploading webpages to a server is by File Transfer Protocol (FTP), a process that uploads files from a computer to a server or downloads files from a server to a computer. Copyright © 2017 Pearson Education, Inc.

Objective 3: Create a Blog Post In this section, the skills include: Download a Blog Post Template Create and Set Up a Blog Account Create a Blog Post Publish a Blog Post Skills:  Download a Blog Post Template  Create and Set Up a Blog Account  Create a Blog Post  Publish a Blog Post Copyright © 2017 Pearson Education, Inc.

Create a Blog Post Commands for creating and publishing a blog post Upload blog The chronological publication of personal thoughts and web links is called a blog. The term blog is derived from the phrase web log, which refers to publishing personal information on the Web. An exciting feature of Word is the Blog post template. When you open a blog post template, the Ribbon only displays tabs that are necessary to complete the blog post. Copyright © 2017 Pearson Education, Inc.

Copyright © 2017 Pearson Education, Inc. Create a Blog Post To create a blog in Word: Create and set up a blog account. The blog registration wizard prompts you for the service provider and your blog account information. Create a blog post. Publish the blog post. After completing your first blog post by using the Word blog template, the blog registration wizard prompts you for the service provider and your blog account information. Using the blog post template, you can create a blog on any topic or subject of interest. Some blogs include pictures. After you have set up a blog account and added content, you are ready to publish your blog. Copyright © 2017 Pearson Education, Inc.

Objective 4: Enhance a Webpage In this section, the skills include: Download a Design Template and Save as a Document or Webpage Insert Online Photos in a Webpage Insert Online Videos in a Webpage Skills:  Download a Design Template and Save as a Document or Webpage  Insert Online Photos in a Webpage  Insert Online Videos in a Webpage Copyright © 2017 Pearson Education, Inc.

Enhance a Webpage Predefined blank design templates Search for online templates box Template categories Microsoft provides many creative and attractively designed Word templates with built-in content. Any of the professionally created or blank design templates can be downloaded and saved as a regular Word document or as a webpage. Copyright © 2017 Pearson Education, Inc.

Enhance a Webpage Default online sources in Word Additional sources added by the user In addition to using pictures stored on your device, you can insert any picture that you have saved to your Flickr, Facebook, or OneDrive account. Copyright © 2017 Pearson Education, Inc.

Enhance a Webpage Type search word(s) here Important information regarding Creative Commons licensing When you access photos from public sites such as Flickr or Bing Image Search, most of the online photos are subject to Creative Commons licensing. Creative Commons is a nonprofit organization that enables users to share the use of creativity and knowledge through free legal tools. Show more web results Insert image Copyright © 2017 Pearson Education, Inc.

Enhance a Webpage Insert a video from an online source Embedded video One of the useful features in Word is the capability to search and embed online video clips from Web sources, such as YouTube and Bing Video Search, into Office documents and to view the video directly within the context of the document itself. Copyright © 2017 Pearson Education, Inc.

Objective 5: Present a Word Document Online In this section, the skills include: Collaborate on a Word Document Online Edit a Word Document Online Skills:  Collaborate on a Word Document Online  Edit a Word Document Online Copyright © 2017 Pearson Education, Inc.

Present a Word Document Online Computer-generated link for this presentation Copy the link The Share feature in the Backstage view of Word enables users to present and share their Word document online with their target audience. The Share feature also enables users to collaborate with their audience on a group report or business proposal. You can also share documents by emailing them to users in advance or post to blogs. Send the link directly to other users Start your online presentation Copyright © 2017 Pearson Education, Inc.

Present a Word Document Online Resume the online presentation Share meeting notes End the online presentation Send invitations Edit the presentation online During an online presentation, you quickly and easily make any editorial changes to the document without ending the presentation. The various tools for an online presentation are shown here. Copyright © 2017 Pearson Education, Inc.

Present a Word Document Online Word Online in Microsoft Edge tab The targeted audience can review the document independently on any electronic device and at their own time and own pace. A temporary alert and the status bar located at the bottom of the Word document indicate that the reader is no longer following the presentation. The reader can go back to the same place that the presenter is presenting by refreshing the URL. Reader is following the presenter Copyright © 2017 Pearson Education, Inc.

Copyright © 2017 Pearson Education, Inc. Summary Customize the Ribbon to meet your needs: Add custom tabs and custom groups. Add commands to existing groups. Build and publish webpages easily: Save a document as a webpage. Apply a theme and background color. Insert bookmarks and hyperlinks. Preview the webpage. You can customize the Ribbon to meet your needs. Create custom tabs and add custom groups within a custom tab. Add commands to an existing group on a tab. You can use Word to easily build and publish webpages: Save a Word document as a webpage. Apply a theme and background color to the webpage. Insert bookmarks and hyperlinks. Preview the webpage. Copyright © 2017 Pearson Education, Inc.

Copyright © 2017 Pearson Education, Inc. Summary (Continued) Create blogs: Download Blog post template. Create and set up a blog account. Create a blog. Publish blog posts. Enhance webpages easily: Save downloadable design templates as webpages. Insert online photos or videos. Present a Word document online and collaborate with others. You can create a blog in Word by downloading blog post templates, creating and setting up a blog account, creating a blog, and publishing the blog posts to the Web. Enhancing a webpage is easy in Word: You can download design templates and save them as webpages. You can insert online photos or videos. You can also present a Word document online and collaborate on a Word document with other individuals. Copyright © 2017 Pearson Education, Inc.

Copyright © 2017 Pearson Education, Inc. Questions ? It is important to understand how to use Word in an efficient manner. Are there any questions? Copyright © 2017 Pearson Education, Inc.

Copyright Copyright © 2017 Pearson Education, Inc.