Unsubmitted Voucher Report Defense Travel System SHOW SLIDE 1: Single Stock Fund (SSF) Section I. Administrative Data Academic Hours/Methods 1 hr Small or Large Group Instruction Section II. Introduction: Instructor to Student Ratio: Time of Instruction: Media: Small or Large Group Instruction Motivator: Unsubmitted Voucher Report

Terminal Learning Objective Action: Execute Unprocessed Voucher Report from the Defense Travel System (DTS) Conditions: FM Leaders in a classroom environment working individually and as a member of a small group or large group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion SHOW SLIDE 2: Terminal Learning Objective Read TLO Instructor Note: Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM 385-30, Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations,(METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation 350-29. Risk Assessment Level: Low. Hazard Identification: Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight Spaces in Classroom, and Influenza. Hazard controls: Primary Instructor (PI) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing students/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all students are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily. Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM 3-34.5 Environmental Considerations and GTA 05-08-002 ENVIRONMENTAL-RELATED RISK ASSESSMENT. Evaluation: At the end of the S8 Module a culminating event, resulting in a briefing to the Commander, will be assessed. Instructional Lead-In: Standard: With at least an 80% accuracy (70% for international students) Create the following: Create an un-submitted voucher report 2

Unsubmitted Voucher Report Business Process SHOW SLIDE 3: Create Accounting Labels Business Process

Unsubmitted Voucher Report Provides a list of authorizations for which vouchers have not been stamped SIGNED or T-ENTERED Displays authorizations in the order of number of days since trip completion DTS checks each authorization to determine when travel should have ended Finance Defense Travel Administrators (FDTAs) or Budget Defense Travel Administrators (BDTAs) should use this report to monitor any open obligations that are in the system because of travelers not filing vouchers At a minimum, this report should be run on a weekly basis SHOW SLIDE 4: Unsubmitted Voucher Report The Unsubmitted Voucher Report provides a list of authorizations for which vouchers have not been stamped SIGNED or T-ENTERED. It displays authorizations in the order of number of days since trip completion. DTS checks each authorization to determine when travel should have ended. Budget DTAs (BDTAs) should use this report to monitor any open obligations that are in the system because of travelers not filing vouchers. At a minimum, this report should be run on a weekly basis.

Unsubmitted Voucher Report The Unsubmitted Voucher Report displays the following information: Organization name Traveler’s last name Traveler’s first name Traveler’s middle initial Traveler’s e-mail address TANUM Approved date Document name Departure date for the travel Days since end of trip SHOW SLIDE 5: Unsubmitted Voucher Report The Unsubmitted Voucher Report displays the below information: •Organization name •Traveler's last name •Traveler's first name •Traveler's middle initial •Traveler's e-mail address •TANUM •Approved date •Document name •Departure date for the travel •Days since end of trip

Unsubmitted Voucher Report Use the Unsubmitted Voucher report to identify all incomplete vouchers To work this report contact travelers and their AOs who have pending authorizations to ensure they settle their TDY claims If the travel was not executed the authorization will need to be cancelled In addition to returning the funds to the appropriate LOA this will also remove the traveler from the unsubmitted voucher list Travelers are required to settle vouchers within 5 working days of conclusion of TDY status SHOW SLIDE 6: Unsubmitted Voucher Report Use the Unsubmitted Voucher report to identify all incomplete vouchers To work this report contact travelers and their AOs who have pending authorizations to ensure they settle their TDY claims If the travel was not executed the authorization will need to be cancelled In addition to returning the funds to the appropriate LOA this will also remove the traveler from the unsubmitted voucher list Travelers are required to settle vouchers within 5 working days of conclusion of TDY status

Recent Changes The Start Date search criteria constraint was increased from 15 months to 24 months to allow authorized users to request data from a previous year The Start Date/End Date search criteria range constraint was increased from 31 days to 93 days to allow authorized users to request quarterly reports The Days Since End of Trip search criteria constraint was increased from 15 months to 24 months to remain consistent with the Start Date search criteria constraint SHOW SLIDE 7: Recent Changes The Start Date search criteria constraint was increased from 15 months to 24 months to allow authorized users to request data from a previous year The Start Date/End Date search criteria range constraint was increased from 31 days to 93 days to allow authorized users to request quarterly reports The Days Since End of Trip search criteria constraint was increased from 15 months to 24 months to remain consistent with the Start Date search criteria constraint

Report Process Select Reports and Report Scheduler SHOW SLIDE 8: Report Process Select reports and report scheduler 7

Report Process Select Request New Report SHOW SLIDE 9: Report Process

Report Process Select Unsubmitted Voucher SHOW SLIDE 10: Report Process Select Unsubmitted Voucher 10

Report Process Enter Start Date Enter End Date Hit enter to generate report SHOW SLIDE 11: Report Process Input all required information and submit the request for the report. Ensure you annotate 5 days in block 3 to identify delinquent settlements.*

Report Process SHOW SLIDE 12: Report Process System Generated Report Email will be sent once report is ready to be viewed

Report Process Report is ready to be viewed. It download for report to open in Excel SHOW SLIDE 13: Report Process 13

Report You will need assistance from your S1 to identify SMs Report may only show BDE level association S8 Practices; generate report on first business day of the week – Forward to CSM for action High visibility trend in recent years! Usually reported at SPBAC

Unsubmitted Voucher Report $806.50 14

Report Example (raw) Report Title: Unsubmitted Voucher Report Run Date: Tue Sep 22 10:31:48 EDT 2015 Search Criteria: StartDate=06/23/2015 Organization=DA76018A1011BCT DaysSinceTrip=1 IncludeSubOrgs=Y EndDate=09/22/2015 Organization/Suborganization Unit Traveler Last Name Traveler First Name Traveler Middle Initial Traveler Email Address TANum Document Name Approval Date Departure Date Days Since End of Trip Amount of Authorization DA76018A1011BCT B 326BEB Caver Daniel O DANIEL.O.CAVER.mil@mail.mil 1QODOQ DCFTBENNINGGA082815_A01-02 9/17/2015 8/27/2015 5 $646.70 HHC 1-506IN COUCH DAVID A DAVID.A.COUCH@US.ARMY.MIL 1PQ3RH DCFTBENNINGGA070215_A01-03 7/16/2015 7/3/2015 $531.00 HHC 326BEB Crisp Jamey L jameycrisp@gmail.com 1R21UW JCFTCAMPBELLK092115_A02-01 9/20/2015 9/21/2015 2 $275.18 E 326BEB Johnson Michael S michael.s.johnson4.mil@mail.mil 1Q4S16 MJFTKNOXKY080315_A01 7/17/2015 8/3/2015 $1,100.11 C 2-320FA Labelle John M john.labelle@usma.edu 1PTDAH JLFTBENNINGGA070315_A01-01 7/1/2015 $449.00 HHC 426BSB LUNSMANN LUCAS lucas.lunsmann@us.army.mil 1QROYD LLFTAPHILLVA091215_A01-02 9/11/2015 9/12/2015 4 $722.16 MARLEY WILLIAM E william.e.marley.mil@mail.mil 1QRPBL WMFTAPHILLVA091215_A01-02 $839.46 B 2-320FA MedinaGonzalez Jesus jesus.a.medinagonzalez.mil@mail.mil 1PQ0QE JMFTCAMPBELLK070215_A01-03 Civilian MERRITT MYRA koral.inda@us.army.mil 1QX7GU MMFTLEAVENWOR091215_A01-01 9/15/2015 9/13/2015 $246.60 HHC 1-32CAV Newman Ronald Ronald.a.newman@us.army.mil 1QR778 RNUNITEDSTATE091315_A01 8/26/2015 3 $1,199.70 UNKNOWN Pitts Johnny H johnny.h.pitts@us.army.mil 1QKI20 JPFTLEEVA081615_A01-01 8/13/2015 8/16/2015 13 $660.90 Rivera michael.a.rivera232.mil@mail.mil 1QQ9RN MRFTBENNINGGA082815_A01-01 8/25/2015 $1,342.70 D 1-32CAV Shemwell Christopher Christopher.A.Shemwell.mil@mail.mil 1QQ541 CSFTBENNINGGA082715_A01-01 C 326BEB SPRINGER NATHAN R NATHAN.SPRINGER@US.ARMY.MIL 1QR77G NSUNITEDSTATE091315_A01

Report Example

Terminal Learning Objective Action: Create accounting labels Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion SHOW SLIDE 2: Terminal Learning Objective Read TLO Instructor Note: Safety Requirement: In a training environment, leaders must perform a risk assessment in accordance with DA PAM 385-30, Risk Management. Leaders will complete a DD Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations,(METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the work/rest cycles and water replacement guidelines IAW TRADOC Regulation 350-29. Risk Assessment Level: Low. Hazard Identification: Electrical Shock, Fire, Slippery Floors, Physical Injure/Strain, Tripping Tight Spaces in Classroom, and Influenza. Hazard controls: Primary Instructor (PI) will ensure: All electrical cords are properly stored under desks, liquid containers have lids on them and all spills are immediately cleaned and mopped and allowed to completely dry before allowing students/personnel to walk on them. All chairs are ergonomically designed, adjust to individual preference and that all students are awake and paying attention in class. All cables/cords are properly plugged in, sheathed, and secured along tables, walls, and ceilings. No damaged or frayed cords/cables will be used. PI will brief proper hand washing techniques, the use of hand sanitizer, and evacuation procedures. All trash will be removed daily. Environmental Statement: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM 3-34.5 Environmental Considerations and GTA 05-08-002 ENVIRONMENTAL-RELATED RISK ASSESSMENT. Evaluation: At the end of the S8 Module a culminating event, resulting in a briefing to the Commander, will be assessed. Instructional Lead-In: Standard: Analysis includes: Purpose of an unsubmitted voucher report and the process of requesting a report 18