Subordinate Unit Inspection Preparation Information for Oregon Wing Units Updated June 2018

Overview Subordinate Unit Inspection Philosophy Inspections in the Age of Continuous Compliance Walkthrough of an Inspection Tab Process Graph Additional Steps at the Wing-Level On-Site Visit After the On-Site Visit References Terms

Subordinate Unit Inspection Philosophy What is an SUI? The Wing Commander’s process for making sure (A) that the rules are being followed, and (B) that the unit’s have what they need to pursue our missions. What isn’t part of an SUI? We aren’t grading personnel, we’re checking unit functions. We aren’t looking for “I GOTCHA!” items, it’s an open-book test. Why do we use the SUI program for this? We are charged with making sure that federally-appropriated resources are being used correctly. It is derived from the USAF Inspector General Inspection Process. Because it’s a process that works.

Inspections in the Age of Continuous Compliance Continuous Compliance can help make SUIs easier. As the program is currently being used, the documents that would normally be uploaded in the days leading up to the inspection are already uploaded. Instead of the previous paradigm (waiting to look at the tabs, reports, and compliance documentation once every 24 months), OPRs are able to conduct a quick review of their documents. Any item that would be a discrepancy during an SUI WILL NOT be documented as a discrepancy if: The unit identifies this discrepancy prior to the 60-Day notification of their inspection; and The unit emails the ORWG Compliance Officer, the wing-level OPR, and the ORWG Inspector General that they have identified a discrepancy using the Continuous Compliance Program; and The unit submits a Plan of Action for correction with their notification.

Walkthrough

Process Graph

Additional Steps at Wing Level When the IG/IGA sends the unit their 60-day notification: The IG/IGA recommends a day/time for the on-site inspection; The unit confirms day/time; The IG/IGA sends an announcement to the ORWG IG Staff, requesting volunteers for the on-site inspection. After the Wing IG/IGA uploads the report, it’s emailed to the Wing Commander, Wing Vice Commander, and Region Inspector General It’s also discussed with the Wing Commander, and opportunities/obstacles that were identified are reviewed. In the Oregon Wing, as an additional benefit to units with assigned aircraft, the Director of Maintenance (LGM) also conducts a simultaneous unit visit to check in with the Squadron Aircraft Manager.

On-Site Visit Because so much of the inspection is conducted ahead of time, the on-site visit can be completed in a shorter amount of time. Items that must be completed on-site include:

References

Terms SUI – Subordinate Unit Inspection: where the Oregon Wing inspects squadrons every 24 months. Also applies to Groups, but ORWG doesn’t have groups. Does not apply to Flights. OPR – Office of Primary Responsibility: the staff area that is accountable for the compliance items in a regulation. ORWG – The abbreviation for Oregon Wing