Tor Raubenheimer and Steve Lidia NAPAC’19 SPCC1 Telecom Tor Raubenheimer and Steve Lidia

Outline Issues NAPAC goals NAPAC’19 Venue MC definitions  agreement SPC membership  status, role of the SPC Program layout, parallel sessions, talk durations, closing session PAC’11 synoptic table NAPAC’13 synoptic table NAPAC’16 synoptic table IPAC’18 synoptic table Proposal for NAPAC’19 layout  discussion MC allocations and synoptic table  suggestions – iterate by email Future meetings

NAPAC’19 SPCC Membership MC1 – Colliders W. Fischer (BNL) / M. Bai (GSI) MC2 – Photon sources and Electron acc D. Ratner (SLAC) / Y-H Chin (KEK) MC3 – Advanced Acc C. Schroeder (LBNL) / P. Muggli (MPI) MC4 – Hadron Acc. S. Cousineau (ORNL) / S. Nagaitsev (FNAL) MC5 – Beam Dynamics P. Piot (NIU) / K. Ohmi (KEK) MC6 – Accelerator Systems J. Byrd (ANL) / P. Musumeci (UCLA) MC7 – Acc Technology P. Ostroumov (FRIB) / B. Laxdal (TRIUMF) MC8 – Industrial Acc. And Applications M. Spata (JLAB) / A. Faus-Golfe (LAL) Short Courses and Tutorials S. Lund (MSU) / A. Gold (SLAC)

NAPAC’19 SPCC Tasks Meeting #1 – Telcom Meeting #2 – TBD at MSU Review NAPAC’19 goals; approve MC; approve synoptic table Meeting #2 – TBD at MSU Select invited oral parallel program Suggest plenary talks Review tutorial and short course suggestions   Meeting #3 – TBD at MSU Select contributed program IPAC’18 SPC1 Tor Raubenheimer, January, 2017

NAPAC Goals NAPAC is a US domestic conference aimed at students, postdocs, technicians, engineers, and early career scientists who may have limited approval for foreign travel. The character of the meeting is different from IPAC with attendance of ~500 people and ~100 students. Goals: Provide a broad view of AS&T with updates current advances Provide opportunity for early career members of the field to discuss their work and engage with more senior researchers Provide educational opportunities new members of the field Provide an opportunity to develop new contacts and strengthen existing collaborations 

NAPAC2019 Organizers Conference Chair: Yoshishige Yamazaki, MSU Program Chair: Tor Raubenheimer, SLAC Local Organizing Committee Chair: Steven Lidia, MSU Scientific Secretariat/Proceedings Editor: Amy McCausey, MSU NAPAC’19 website: https://www.frib.msu.edu/napac19 MSU successfully hosted LINAC2016 (9/25-9/30): Over 400 participants, 31 exhibitors, Over 40 student award competitors S. Lidia - NA-PAC19 SPCC Meeting

Welcome to Lansing, MI L. Superior L. Huron L. Michigan L. Ontario L. Erie S. Lidia - NA-PAC19 SPCC Meeting

Venue Choice: Lansing, MI Lansing Center / Radisson Hotel Over 120,000 square feet of complimentary meeting and exhibit space State-of-the-art AV services Radisson Hotel 230 sleeping rooms at federal per diem rate ($96/night in 2016) Connected to Lansing Center via covered walkway S. Lidia - NA-PAC19 SPCC Meeting

Lansing, MI Lansing Center / Radisson Hotel Dates August 28-September 8, 2019 Advantages Overnight rate = federal per diem Complimentary airport shuttle Complimentary conference space (provided by convention & visitors bureau) Proximity to MSU/FRIB Along public transportation route Many restaurants within walking distance of conference center Disadvantages Hotel only has 230 rooms, additional lodging about 2.5 miles away (Very convenient bus system provides frequent commuting every 5 or 10 minutes along the main avenue between the lodging area and the conference center. The bus system is used for commuting and shopping by most of 45,000 MSU students) S. Lidia - NA-PAC19 SPCC Meeting

Lansing Center [1] From Radisson Main Concourse Exhibition S. Lidia - NA-PAC19 SPCC Meeting

Lansing Center [2] Plenary S. Lidia - NA-PAC19 SPCC Meeting

Lansing Center [3] Social Events S. Lidia - NA-PAC19 SPCC Meeting

Adjacent Hotel S. Lidia - NA-PAC19 SPCC Meeting

Main Classifications PAC’11 and NAPAC’13 had different sets of MC’s NAPAC’16 closely modeled the IPAC Main Classifications https://napac2016.aps.anl.gov/Author-Information/Scope-of-Classifications IPAC’17 and IPAC’18 changed the MC’s slightly https://ipac18.org/main-and-sub-classifications/ IPAC’19 did not make any further changes: https://ipac19.org/authors/main- and-sub-classifications/ Suggestion: adopt the IPAC’19 MC list without changes MC1: Circular and Linear Colliders MC5: Beam Dynamics and EM Fields MC2: Photon Sources and Electron Acc. MC6: Beam Instrumentation, Controls, Feedback and Operational Aspects MC3: Novel Particle Sources and Acc. Techniques MC7: Accelerator Technology MC4: Hadron Accelerators MC8: Applications of Accelerators, Tech. Transfer and Industrial Relations

SPC Membership (1/4) MC MC Lead Last Name First Name Affiliation E-Mail MC1 Lead Bai Mei GSI M.Bai@qsi.de Fischer Wolfram BNL wfischer@bnl.gov   Willeke Ferdinand willeke@bnl.gov Benedikt Michael CERN Michael.Benedikt@cern.ch Biagini Marica INFN marica.biagini@lnf.infn.it Ohnishi Yukiyoshi KEK yukiyoshi.onishi@kek.jp Satogata Todd JLAB satogata@jlab.org Pilat Fulvia ORNL pilatfc@ornl.gov Qin Qing IHEP qinq@ihep.ac.cn Shiltsev Vladimir FNAL shiltsev@fnal.gov MC2 Chin Yong Ho yongho.chin@gmail.com Ratner Daniel SLAC dratner@slac.stanford.edu Decking Winnie DESY winnie.decking@desy.de Krafft Geoff krafft@jlab.org Hettel Robert ANL rhettel@anl.gov Hoffstaetter Georg Cornell georg.hoffstaetter@cornell.edu Kang Heung-Sik PAL hskang@postech.ac.kr Raimondi Pantaleo ESRF pantaleo.raimondi@esrf.fr Reiche Sven PSI sven.reiche@psi.ch Steier Christoph LBNL CSteier@lbl.gov Tanaka Hitoshi RIKEN tanaka@spring8.or.jp Couprie Marie-Emmanuelle SOLEIL couprie@synchrotron-soleil.fr Shaftan Timur shaftan@bnl.gov Zhao Zhentang SINAP zhaozt@sinap.ac.cn Zholents Alexander azholents@aps.anl.gov

SPC Membership (2/4) MC MC Lead Last Name First Name Affiliation E-Mail MC3 Lead Muggli Patric MPI muggli@mpp.mpg.de Schroeder Carl LBNL CBSchroeder@lbl.gov   Assmann Ralph DESY ralph.assmann@desy.de Carlsten Bruce LANL bcarlsten@lanl.gov Hogan Mark SLAC hogan@SLAC.Stanford.edu Joshi Chan UCLA cjoshi@ucla.edu Lebedev Valeri FNAL val@fnal.gov Albert Felicie LLNL albert6@llnl.gov Power John ANL jp@anl.gov Koyama Kazuyoshi KEK Kazuyoshi.Koyama@kek.jp MC4 Cousineau Sara ORNL scousine@ornl.gov Nagaitsev Sergei nsergei@fnal.gov Galambos galambosjd@ornl.gov Koseki Tadashi tadashi.koseki@kek.jp Henderson Stuart hendersons@aps.anl.gov Machicoane Guillaume FRIB machicoane@frib.msu.edu McGinnis David ESS david.mcginnis@esss.se Rodriguez Jose Alberto CERN alberto.rodriguez@cern.ch Steck Markus FAIR M.Steck@gsi.de Syphers Michael NIU syphers@fnal.gov Tang Jingyu IHEP tangjy@ihep.ac.cn Trubnikov Grigory JINR trubnikov@jinr.ru Wei Jie WEI@FRIB.MSU.EDU Zwaska Robert zwaska@fnal.gov

SPC Membership (3/4) MC MC Lead Last Name First Name Affiliation E-Mail MC5 Lead Ohmi Kazuhito KEK kazuhito.ohmi@gmail.com Piot Philippe NIU piot@nicadd.niu.edu   Blaskiewicz Mike BNL blaskiewicz@bnl.gov Borland Michael ANL borland@aps.anl.gov Buffat Xavier CERN Xavier.Buffat@cern.ch Levichev Eugene BINP E.B.Levichev@inp.nsk.su Meot Francois fmeot@bnl.gov Ryne Robert LBNL rdryne@lbl.gov Stupakov Gennady SLAC stupakov@SLAC.Stanford.EDU Valishev Alex FNAL valishev@fnal.gov Vay Jean-Luc JLVay@lbl.gov Zimmermann Frank Frank.Zimmermann@cern.ch MC6 Byrd John jmbyrd@lbl.gov Musumeci Pietro UCLA musumeci@physics.ucla.edu Aleksandrov Alexander ORNL sasha@ornl.gov Decker Glenn decker@aps.anl.gov Edelen Auralee edelen@slac.stanford.edu Hurh Patrick hurh@fnal.gov Llewellyn LANL jwlewellen@lanl.gov Minty Michiko minty@bnl.gov Mokhov Nikolai mokhov@fnal.gov Murokh Radiabeam murokh@radiabeam.com Ratti ratti@slac.stanford.edu Wang Dong SINAP wangdong@sinap.ac.cn Zobov Mikhail INFN Mikhail.Zobov@lnf.infn.it

SPC Membership (4/4) MC MC Lead Last Name First Name Affiliation E-Mail MC7 Lead Laxdall Bob TRIUMF lax@triumf.ca Ostroumov Peter FRIB ostroumov@frib.msu.edu   Champion Mark ORNL championms@ornl.gov Chen Yu-Jiuan LLNL yjchen@llnl.gov Delayen Jean ODU delayen@jlab.org Kamigaito Osamu RIKEN kamigait@riken.jp Koeth Tim UMD koeth@umd.edu Napoly Oliver CEA Olivier.napoly@cea.fr Padamsee Hasan Cornell hsp3@cornell.edu Martinello Martina FNAL mmartine@fnal.gov Ross Marc SLAC mcrec@slac.stanford.edu Sabbi Gianluca LBNL GLSabbi@lbl.gov Solyak Nikolay solyak@fnal.gov Pile Geoff ANL pileg@aps.anl.gov MC8 Faus-Golfe Angeles LAL angeles.faus.golfe@gmail.com Spata Mike JLAB spata@jlab.org Biedron Sandra UNM biedron@engr.colostate.edu Boucher Salime Radiabeam boucher@radiabeam.com Colby Eric DOE Eric.Colby@science.doe.gov Derenchuk Laddie ProNova Solutions laddie.derenchuk@pronovasolutions.com Grimm Terry Niowave, Inc grimm@niowaveinc.com Johnson Roland Muons Inc roljohn@aol.com Kephart Robert kephart@fnal.gov Moscatello di Giacomo Marie Hélène GANIL marie-helene.moscatello@ganil.fr Naulleau Patrick pnaulleau@lbl.gov Singh Pitamber BARC psingh@barc.gov.in Tremaine Aaron aaront@slac.stanford.edu White Marion mwhite@aps.anl.gov

SPC Approximate Demographics Institutions: FNAL 10 SLAC 9 ANL 8 LBNL 7 BNL 6 ORNL 5 FRIB 4 JLAB 3 Cornell 2 LANL LLNL NIU Radiabeam UCLA DOE 1 Muons Inc Niowave, Inc ODU ProNova Solutions UMD UNM Institutions: KEK 5 CERN 4 DESY 2 FAIR / GSI IHEP INFN RIKEN SINAP BARC 1 BINP CEA ESRF ESS GANIL JINR LAL MPI PAL PSI SOLEIL TRIUMF Total 105 Total SPC 105 Female 12.38% Foreign 31.43% About 80 accepted thus far

Goals for the Program (NAPAC’19) The goal is too reflect: The R&D on accelerators (desirable to focus on new developments) The projects under planning/construction The operating facilities in the field The program must be balanced and include: Want to provide opportunities for early career members to present Balance the selection of speakers: senior people and young scientists; originality of work; previous speaking opportunities; representation of regions, countries, labs, gender Need to think about ways to engage the attendees and provide opportunities for discussion and connections

NAPAC’13 and NAPAC’16 Issues NAPAC’13 (Alex Chao): What we did not anticipate fully is an apparent lukewarm enthusiasm of the community to this particular conference. Symptoms: Low turn out; Partial attendances to save travel costs Large fraction of attendants are speakers Much-more-than-usual difficulty in finding session chairs More-than-usual last-minute emergency changes on speakers & session chairs NAPAC’16 (Vladimir Shiltsev): Went well, except for last-minute cancellations. We took a risk inviting some people, e.g., China. Invited 5-6, 3 dropped out. Should start ~ a month earlier than we did, especially for countries that require a U.S. visa. Oral presentations: 19% overseas; 13% women; 18% early career

PAC’11 Synoptic Table

PAC’11 Characteristics – New York Marriott Four oral periods per day with two parallel sessions from 9 am till 5:30 pm Maximum two parallel sessions of talks; posters overlap parallel talks Short opening and closing sessions; close Friday after lunch 1.5 hour lunch breaks 49 hours of parallel session Talks 30 min invited or 15 min contributed Four 1-hour tutorial sessions Posters during parallel session talks Awards session 1.5 hours 961 Registrants – large for NAPAC

NAPAC’13 Synoptic Table

NAPAC’13 Characteristics – Pasadena 4 periods per day from 9 am till 6 pm; 3 oral and posters from 4:30 – 6pm Maximum two parallel sessions of talks; no overlap with posters Short opening and closing sessions; close Friday after lunch 1.5 hour lunch breaks 2.5 long post-lunch oral session 44 hours of parallel session Talks 30 min invited or 15 min contributed Four 1hour tutorial sessions Awards session 2 hours MC8 / MC9 were separated into Medical and Industrial accelerators 535 Registrants (60 students) – typical for NAPAC – with 467 papers

NAPAC’16 Synoptic Table

NAPAC’16 Characteristics – Chicago 4 oral periods per day from 8:30 am till 5:30 pm Maximum two parallel sessions of talks; posters overlap parallel talks Short opening and closing sessions; close Friday after lunch 1.5 hour lunch breaks 46 hours of parallel session Talks 30 min invited or 15 min contributed Four 1.5-hour tutorial sessions plus 3 short course on Sunday Awards session 1.5 hours Student poster session on Sunday with 60 posters ~520 Registrants (~100 students) – typical for NAPAC – with 467 papers

IPAC’18 Synoptic Table

IPAC’18 Characteristics – Vancouver 4 periods per day from 9 am till 6 pm; 3 for oral and one for posters Maximum three parallel sessions of talks; posters overlap parallel talks Short opening and closing sessions; close Friday before lunch 1.5 hour lunch breaks 43.5 hours of parallel session Talks 30 min invited or 20 min contributed Separate tutorial on Saturday/Sunday Awards session 2 hours Student poster session on Sunday with 60 posters ~1250 Registrants (~200 students) – typical for IPAC – with 1581 papers

Meeting Characteristic Summary Table PAC’11 NAPAC’13 NAPAC’16 IPAC’18 Time 8:30 - 5:30 pm 8:30 – 6 pm 8:30 - 5:30pm 9:00 – 6 pm Sessions 1 / 2 / 2 / 1.5 1.5 / 2 / 2.5 / 1.5 2 / 1.5 / 1.5 / 1.5 1.5 / 1.5 / 2 / 2 Layout 2 parallel poster overlap 2 parallel post separate 2 parallel post overlap 3 parallel post separate Plenary time 2 hrs 2.5 hrs 5 hrs Parallel time 49 hrs 44 hrs 46 hrs 43.5 hrs Talk length 30 / 15 min 30 / 20 min Tutorial 4 x 1 hr 4 x 1.5 hrs none Awards time 1.5 hrs Registrants ~960 ~540 ~520 ~1350

Short Course and Tutorials PAC’11, NAPAC’13, and NAPAC‘16 included 4 short morning tutorials to introduce topics for new members NAPAC’16 included three 4-hour IEEE short courses on Sunday for people coming to the conference. The short courses ended in time for the student poster session Sunday afternoon. IPAC’18 also arranged a tutorial session on Saturday and Sunday before the conference.

Tutorials NAPAC’13 (1 hour talks): NAPAC’16 (1.5 hour talks): Progress Toward High-energy, High-current ERLs, Christopher Mayes (Cornell) Physics of Polarized Protons in Accelerators, Mei Bai (GSI) Genetic Algorithms and their Applications in Accelerator Physics, Alicia Hofler (Jlab) Femtosecond Timing and Synchronization of Laser Systems for Accelerators, Josef Frisch (SLAC) NAPAC’16 (1.5 hour talks): Risk Management of Complex Systems, John Thomas (MIT) Superconducting Accelerator Magnets, Soren Prestemon (LBNL) RF Superconductivity, Jean Delayen (ODU) A Discussion on Phase Space and Beam Emittance, Rui Li (JLab)

IEEE Short Courses NAPAC’16 (8:30 am – noon, Sunday before conference): Short Course 1: High-power proton beams and applications Instructors: Prof. Michael Syphers (NIU) and Dr. Stuart Henderson (ANL) Short Course 2: Third-and-a-half and fourth generation light sources Instructors: Prof. Kwang-Je Kim (U. Chicago) and Dr. Fernando Sannibale (LBNL) Short Course 3: Manipulation of electron beam phase space Instructors: Dr. Yine Sun (ANL) and Dr. Gennady Stupakov (SLAC) https://napac2016.aps.anl.gov/Events/Short-Courses IPAC’18 (all day Saturday and Sunday morning before conference): Eight ~2hr lectures broadly covering the field of AS&T https://student-tutorials.ipac18.org/program.html

Decisions Duration: 9 hrs (e.g. 9 am – 6 pm) ; 9.5 hours (e.g. 8:30 – 6 pm) Finish: before / after lunch on Friday? Layout: 2 versus 3 parallel? separate versus combined poster (4.5 - 6 hrs from oral)? Tutorials: none; 4 x 1hr; 4 x 1.5 hr? Talk times: 30 / 15 or 30 / 20?

Examples of Possible Layouts (1/2) Sunday Monday Tuesday Wednesday Thursday Friday 9:00 Plenary Parallel/Tutorial Po s t e r 9:30   10:00 10:30 Coffee 11:00 Parallel Closing 11:30 12:00 12:30 Lunch 13:00 13:30 14:00 Student poster 14:30 3 hrs plenary 15:00 6 hrs tutorial 15:30 34 hrs 2x parallel 16:00 Separate poster 16:30 Poster Awards 6 poster sessions 17:00 17:30 34 hrs parallel versus 44 – 46 hrs at NAPAC’13 & 16 Move closing to pm; start at 8:30; combine poster w/ oral

Examples of Possible Layouts (2/2) Sunday Monday Tuesday Wednesday Thursday Friday 9:00 Plenary Parallel/Tutorial Po s t e r 9:30   10:00 10:30 Coffee 11:00 Parallel Closing 11:30 12:00 12:30 Lunch 13:00 13:30 14:00 Student poster 14:30 4.5 hrs plenary 15:00 6 hrs tutorial 15:30 39 hrs 2x parallel 16:00 Awards Combined poster 16:30 6 poster sessions 17:00 17:30 39-40 hrs parallel versus 44 – 46 hrs at NAPAC’13 & 16; More time by moving closing to pm; shorten plenary; shorten awards; start at 8:30; ….

Industrial Exhibitors and Receptions Industrial exhibits would be set up Monday AM and stay through Wednesday evening coming down Wednesday or Thursday AM Need more thought about how to encourage people to flow through exhibits; refreshments co-located or similar approach will help IPAC’16 had a fun reception in the exhibits – not sure who hosted Three scheduled receptions and the banquet: Sunday – Welcome reception Monday – Chairman’s reception Wednesday – Women in Science & Engineering (WISE) reception Thursday – Banquet

IPAC Abstract Submissions versus MC

Division of Main Classifications NAPAC'13 NAPAC'16 IPAC'18 MC1 5 11.4% 4.5 9.8% 10.3% MC2 4 9.1% 10.9% 6.5 14.9% MC3 3.5 8.0% MC4 10.2% 11.5% MC5 6 13.6% 14.1% 13.8% MC6 MC7 7.5 17.0% 8.5 18.5% 7 16.1% MC8 19.3% 5.5 12.0% total 44 46 43.5

SPCC Meeting Dates

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