Good practice in preparing an application Tempus Good practice in preparing an application Read the GfA Use the Tempus website Frequently Asked Questions (FAQ), evaluators guidelines Contractual documents Updates Consult NTO/NCP/Tempus Department Be aware of other HE projects in the PC concerned – past or ongoing Use the application form you find in the Tempus website

Avoid the most common mistakes Tempus Avoid the most common mistakes Do not modify the application form Consider that only information in the application can be assessed Do not suppose prior technical or “historical project related” knowledge on the part of the assessor Do not submit several similar proposals

Background of the project Tempus Background of the project Demonstrate relevance of the project in the local/regional context Show link between the PC national HE context & needs to be addressed by the project Identify the needs of major stakeholders Describe clearly Dept/Faculty/structure directly concerned by project

Tempus Consortium Demonstrate the relevant experience and role of each PC/EU consortium member Demonstrate the ability of proposed consortium to address the PC Institutions’ needs and to deliver the expected outcomes

Tempus The project Ensure project proposal clearly addresses the problem & needs analysis Use most appropriate methodology (processes/ approaches/ tools and resources) Ensure new/up-dated subjects/procedures/courses to be introduced are relevant to the project objective(s) Clearly indicate content of any new/up-dated subjects/procedures & duration/structure

Tempus Logical framework Ensure that the LFM is consistent with the previous sections & adequately completed Check the logic of the project demonstrated in the LFM Include indicators of progress realistic & relevant to the project objectives and outcomes Remember to identify & address main assumptions & risks

Tempus Workplan Demonstrate that sufficient time has been allocated to implementation & preparation Consider carefully the scheduling & location of activities Ensure the most logical and cost-efficient planning

Tempus Outcomes & Activities Define each outcome clearly Ensure a logical progression of outcomes from one project year to next Indicate & address assumptions & risks Propose suitable activities to achieve each individual outcome Remember that you may re-group reoccurring activities Distribute tasks among consortium members/experts for each activity clearly & appropriately

Outcomes & Activities ctd. Tempus Outcomes & Activities ctd. Indicate and quantify all appropriate target groups Ensure inputs requested directly relate to activities & are cost-efficient Identify, budget & justify relevant equipment Plan appropriate number of individuals, direction and duration of each mobility flow in relation to each activity

Dissemination & Sustainability Tempus Dissemination & Sustainability Consider relevant dissemination & sustainability strategies Think about internal dissemination within PC Institutions & external dissemination activities to others who could benefit Identify suitable tools Consult stakeholders to ensure sustainability Consider and describe what will happen after the end of the project

Quality Control & Monitoring Tempus Quality Control & Monitoring Choose an appropriate quality control strategy (peer reviews, accreditation, surveys) Plan for regular monitoring measures (quantitative approaches: overall quotas and deadlines for tangible and intangible outputs) Clearly select indicators of progress & tools for assessment appropriate to the activities?

Management of the Project Tempus Management of the Project Allocate roles & clear division of responsibilities to each consortium member Integrate the PC consortium members into decision-making and implementation structure Ensure fair decision-making processes & effective communication