Entering the Task List Dr. George

Entering Tasks Dr. George

Entering Tasks Create a folder named Practice Navigate to your Practice folder and save the file as Task List. Click the first cell of the Task Name field. When entering a task, pick a name that clearly identifies the purpose of the task. Type “Write Microsoft Project 2003” and press Enter. Repeat Step 3 to enter the following tasks Dr. George

Entering Tasks Write Microsoft Project 2003 Research Microsoft Project 2003 Create outline Write lessons Quality Assurance Check functionality Edit and proof text Send courseware to O'Reilly Dr. George

Estimating Task Duration Duration abbreviations used in Microsoft Project Abbreviation How it appears in Project What it means m min minute h hr hour d day w wk week mo mon month Dr. George

Entering Task Duration Dr. George

Entering Task Duration Enter the following durations for their corresponding tasks: Task Number Task Name Duration 1 Write Microsoft Project 2003 (skip for now) 2 Research Microsoft Project 2003 10 days 3 Create outline 4 days 4 Write lessons 3 months 5 Quality Assurance 6 Check functionality 5 days 7 Edit and proof text 8 Send courseware to O'Reilly Dr. George

Entering a Milestone Though milestones don't require any work, they are useful additions to the project. Click the Duration field for the "Send courseware to O'Reilly" task. Type 0 days and press Enter. The milestone in this example is ideal, because sending something at its completion is an indicator of progress, but it doesn't really take much time to do. Dr. George

Organizing Tasks into Phases Click the Research Microsoft Project 2003 task. Then, press and hold down the Shift key and select the “Send courseware to O'Reilly” task. Click the Indent button on the Formatting toolbar. Task 1, "Write Microsoft Project 2003," becomes a summary task, and tasks 2 through 8 become subtasks. Dr. George

Organizing Tasks into Phases Select the Check functionality task. Then, press and hold down the Shift key and select the Edit and proof text task. Click the Indent button on the Formatting toolbar. Tasks 6 and 7 become subtasks of the Quality Assurance summary task Dr. George

Linking Tasks The task whose start or finish date depends on another task is called the successor. The task that the successor is dependent upon is the predecessor. 1- Select the Research Microsoft Project 2003 task. 2- Press and hold the Shift key and select the Create outline task The two selected tasks are ready to be linked. 3- Click the Link Tasks button on the Standard toolbar. You can also click and drag to select adjacent tasks. 4- Click the Create outline task and drag to select the Write lessons task. Click the Link Tasks button on the Standard toolbar. Dr. George

Linking Tasks Select the Write lessons task. Press and hold the Ctrl key and select the Check functionality task. Click the Link Tasks button on the Standard toolbar. If you want to create the same type of relationship between a number of tasks, you can link several tasks at once. 3.Select the Check functionality task. Press and hold the Shift key and select the Send courseware to O'Reilly task. Click the Link Tasks button on the Standard toolbar. Select the Check functionality task and click the Go To Selected Task button on the Standard toolbar. Project jumps to the selected task in the Gantt chart and shows how the tasks are linked in the project. Dr. George

Editing Task Links Select the Check functionality task and click the Go To Selected Task button on the Standard toolbar. Double-click the link line between the "Check functionality" and "Edit and proof text" tasks. Click the Type list arrow and select the Start-to-Start (SS) option. Click OK. Dr. George

Table 2-1. Types of Links Dr. George

Unlinking Tasks Select the Research Microsoft Project 2003 task, and then press the Shift key and select the Create Outline task. Click the Unlink Tasks button. Dr. George

Creating Recurring Tasks Recurring tasks are tasks that repeat regularly. A recurring task can take place daily, weekly, monthly, or yearly. You can specify how long the repeating tasks will take, when the tasks will occur, and how long the recurrence pattern should continue. Dr. George

Creating Recurring Tasks Select the Write lessons task. Select Insert Recurring Task from the menu. Type Editorial meeting in the Task Name box Type 2 hours in the Duration box. Select the Weekly option and click the Wednesday checkbox for the day of the week. Click the Start list arrow and select January 6, 2009 from the calendar menu Click the End by option. Click the End by list arrow and select March 30, 2009 from the calendar menu. Click OK to close the Recurring Task Information dialog box. Click the expand button (⊞ ) in the Editorial meeting task. Click the collapse button (⊟ ) in the Editorial meeting task. Dr. George

Using the Task Information Dialog Box Select the Create outline task and click the Task Information button on the Standard toolbar. Click the General tab. Click the Duration text box and type 7 days Click the Predecessors tab. Click the first empty cell in the Task Name column. Click the cell list arrow and select the Research Microsoft Project 2003 task. Press Enter. Dr. George

Using Task Notes Click the Research Microsoft Project 2003 task. Click the Task Notes button on the Standard toolbar. Type Research www.microsoft.com and Project help files, and click OK. Hold your cursor over the note indicator of the "Research Microsoft Project 2003" task. Dr. George

Using Task Hyperlinks Select the Send courseware to O'Reilly task. Click the Insert Hyperlink button on the Standard toolbar Type Go to site for more info in the Text to display: text box. Type http://www.oreilly.com in the Address: text box. Click OK. Dr. George

Moving and Copying a Task Click the task ID of the task you want to move Click and drag the task to the end of the list. Click the task ID of the task you want to copy. Select Edit Copy Task from the menu. Click the task ID where you want to paste the copied task Select Edit Paste from the menu. Dr. George

Inserting and Deleting a Task Click the task ID where you want to insert the new task. Select Insert New Task from the menu Click the task ID of the task you want to delete Select Edit Delete Task from the menu Dr. George