Online Reporting System

Objectives Understand the role and purpose of the Performance Reports in supporting student success and achievement. Understand changes to the Online Reporting System and how to use the interface.

Overview Purpose: Definition: Performance Reports Available through the OAKS Portal (http://www.oaks.k12.or.us) Purpose: To allow districts and school staff and teachers to identify strengths and weaknesses and improve teaching and learning by providing: Aggregate performance data for their district or school Aggregate performance data for teachers or classes Scores for individual students in their district or school The ability to print student reports to distribute to families The ability to view performance trends The ability to create and view reports for custom rosters Aggregate and student level performance data on strands Aggregate level performance data on content standards

New Features for 2011-2012 Test Management Center (Replaces the old Participation Reports): view summary statistics, manage student participation and identify school testing windows Download Roster/Data Dump: extract student information from any page in the reporting system Student Listing Report: Now includes a “Breakdown by” feature that allows users to view a list of individual students by subgroup (e.g. males). Student Search: Search for students by SSID, Name, and other information Directly access students’ score reports

New Features for 2011-2012 (con’t) High School tests: New aggregation rule Now calculates aggregated data like average and percent proficient by using all of the scores that 11th graders have earned over the past three years. This means that the reports will show more accurate proficiency rates, even if the 11th grade students demonstrated proficiency in their 9th or 10th grade year. The student listing page for the high school reports will also include a Test Date column so that users can sort out scores from different administrations.

Other Changes to Reports Student transfers: New rule for access to student data after student transfers to new district. Beginning this year, data access will transfer with a student. New Science Content Standards and Reporting Categories New Science Achievement Standards (pending Board adoption in October 2011) New Reading Achievement Standards New ELPA Reporting Categories “Breakdown By” filter now separates “Asian” and “Pacific Islander” students Regarding Student Transfers (this is also detailed in later slides) Beginning this year, data access will transfer with a student. If a student transfers to your school or district, you will be able to see all of his or her scores in the reports, even if the scores were earned elsewhere. Conversely, if a student transfers out of your school or district, you will no longer be able to access the scores he or she earned at your school. These students will also be included or excluded from aggregate calculations using the same rule. This reporting rule is designed to give educators the most accurate information about their current students and has no impact on how AYP is calculated.

Performance Reports: Subject Performance District users can see performance data for the district and its schools; school users see data for a school and each teacher; etc. The distribution of students across performance levels is displayed graphically to allow easier comparison between groups Users can view the data for subgroups by choosing an option from the “Breakdown By” dropdown - The look and feel of the final system might be slightly different than presented here - Labels will be appropriately updated

Performance Reports: Navigation Users can explore the data in various ways to answer questions they have of the performance reports and identify strengths and weaknesses The icon indicates that data can be further explored When users click the icon, they see a control panel that will let them select whether they want to see more or less group detail, more or less content detail, or if they want to see a trend for a particular piece of data - The look and feel of the final system might be slightly different than presented here - Labels will be appropriately updated

Performance Reports: Navigation (cont’d) By choosing more or less group detail, users can see data for schools, individual personnel, classes, or individual students. The buttons on the control panel will update to identify the data the user is accessing. This will help users answer “who” questions. For example: Who is struggling in algebra?

Performance Reports: Navigation (cont’d) By choosing “Trend” or “Current” users can choose whether they want information on the current year performance of a student, group of students, school, or district or if they want a historical trend of that performance. This will help users answer “When” questions. For example, Has this group of students struggled in mathematics in the past?

Performance Reports: Data and Tools Users can access these data and tools: Longitudinal Reports Rosters of students with scores Ability to create custom rosters Ability to view all aggregated data for custom rosters Printable family-friendly student reports Ability to print and export pages Ability to print and export student responses to Writing Performance Assessment (for individual students or groups of students)

Performance Reports: Student Report The Performance Reports provides the family- friendly student report and other data and tools.

Test Management Center Features Replacing old Participation Reports Participation Reports are now in the “Plan and Manage Testing” section of the Test Management Center, and is very similar to the filters used in the old Participation Reports

Test Management Center Features Summary Statistics View statistics on how many students have tested at each opportunity 00

Test Management Center Features (cont’d) Set a Schedule of Testing Windows (via Summary Statistics) Set a schedule of testing windows to organize when students will test Available to TT, TA, STC, and DTSA Users through the Summary Statistics page

Retrieving Student Results / Download Roster New feature allows users to download student results for a selected group (by School, District, Teacher, or Roster) The system creates a data file of all students’ scores from the reported administration (based on your request) This file appears in your Online Reporting “Inbox” Data file is designed to be read in spreadsheet programs (Excel) and statistical software packages Download Roster tool can also be activated by clicking on the arrow icon next to a roster in the performance reports

Student Listing Report Two new features that allow users to view subcategories for individual students and choose which columns you would like to view. “Breakdown By” filter: Breakdown student listing into chosen category (gender, ethnicity, special education, etc…) Show/Hide columns: Select what columns you would like to show and hide (available on every table in Online Reporting) - The look and feel of the final system might be slightly different than presented here - Grades and subjects are mocked up; final system will have actual grades and corresponding subjects

Student Search Allows users to look up information for any student that exists in the Online Reporting System (based on your user role access) Enter either the student’s SSID OR the first or last name of a student The student results will show a list of students that matched your search (for name based searches) - The look and feel of the final system might be slightly different than presented here - Grades and subjects are mocked up; final system will have actual grades and corresponding subjects

High School Banked Scores Reporting OAKS High School Scores High school students can have scores from grades 9, 10, or 11 Aggregated scores for High School students now based on all of the grade 11 students’ scores from the past three years. Ex: If a grade 11 student demonstrated proficiency while in 9th grade, that is reflected in the current aggregated reports Aggregated data corresponds to that administration’s grade 11 students only Grade 9 and 10 students who take the High School tests will appear in individual student rosters. However, comparison scores for data purposes incorporate only grade 11 students. - The look and feel of the final system might be slightly different than presented here - Grades and subjects are mocked up; final system will have actual grades and corresponding subjects

New Rules for Transfer Students Data for students no longer enrolled in your school: Scores travel with students transferring between Oregon schools If a student transfers to a school, his or her scores are now associated with the new school in the Online Reporting System If a student leaves a school, his or her scores are no longer associated with the originating/previous school in the Online Reporting System Scores do not travel with students who transfer or move to a non-Oregon school If a student transfers from an Oregon public or charter school to a private or parochial school that does not conduct OAKS testing, the student’s scores remain with your school. If the student moves to another state, his or her scores remain with your school. Scores do not travel with students who drop out or otherwise leave Oregon public/charter schools entirely This does not change how AYP is calculated for schools - The look and feel of the final system might be slightly different than presented here - Grades and subjects are mocked up; final system will have actual grades and corresponding subjects

Dos and Don’ts Use the data after checking your assumptions Dos Use the enhanced help features to learn about the new online reporting system and how to make best use of it Use data from the Performance Reports along with other information on student ability to identify areas of need and provided targeted instruction Create custom rosters to track the progress of particular groups of students Students in an intervention program Use the data after checking your assumptions

Dos and Don’ts (cont’d) Online Reporting users must not share their log-in information and passwords, even with other authorized Performance users – Student Score Data is Confidential

Promising Practices Creating custom rosters to track the progress of a group of students in a particular program Using trend reports to examine student data over time

In a Nutshell The old Participation Reports are now fully integrated into the Online Reporting System The Online Reporting System is available through the OAKS Portal The Performance Reports will provide the data available in previous years and will include additional reports and features

Acorns for Storage What are the main new features of the Online Reporting System?