Department of Research, Evaluation & Assessment Educator Portal 101 Katherine Drake Rennie Zimmer REA

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 2 Why Use the Educator Portal? Its where your test data is! District, school, and student-level Trend Slice and dice your data Compare your current data with: Selected districts or schools Results from previous years

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 3 Why Not Just Use School Report Card? No student data on SRC No downloadable files on SRC No accountability (AYP) reports on SRC Results for cells with fewer than ten students are not reported on SRC

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 4 Getting to the Educator Portal Go to Go to Data/Data Submissions, scroll down, and click on Educator Portal

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 5 Logging on to the Educator Portal At the Secure MDE Account Login page, enter your MDE User ID and Password

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 6 Navigating the Educator Portal: 7 tabs 1. Home 2. Test Results 3. Test Results Download 4. Growth Reports 5. Test WES Reports 6. Accountability Reports 7. SAHMS

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Home Always defaults to Aitkin Public School District; choose Saint Paul Public Schools from the drop down menu.

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results: Help Links Perspective (Pearsons site; accessible until Feb 2012) Using Test Results document Universal File Format

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results: Selected Analysis Options The black arrow shows the five default conditions for the data initially displayed in the graph: School Year is 2010, Test Name is MCA-II, Subject is Mathematics, Grade is All Tested, and Score Type is Proficiency. The red arrow points to the Edit Analysis Options link where you can change the default settings.

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results > Edit Analysis Options Test Variables Demographic variables

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results > Edit Analysis Options (cont.) Click on + sign under Browse Selection on left side of page to see authorized district(s) and/or school(s) and make selection Choose the test variable(s) of interest Test Name, School Year, Subject, Grade, and Score Type (NOTE: not all combinations are available) Choose the demographic variable(s) of interest Economic status, ELL status, Mobility, Race/Ethnicity, Gender, Special Ed, Migrant e.g., Male, Female, or Group by Gender (both) Compare to Other Districts (optional) Highlight one or more Suggested Schools and select Add Select Show Results

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) Accountability Tests MCA-II MCA-III MCA-MOD MTELL MTAS TEAE/MN SOLOM TEAE MN SOLOM GRAD BST AA (Alternate Assessment in Writing) Select Test Group

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) Select Subject Tested Select File Type to download Options vary with test and subject For the MCA-II/III (Reading, Math, & Science) District Student Results (DSR) (Text file) Excel Summary file Tab-delimited Summary file MN Statewide Assessment Results (pdf file)

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) Select School Year (if options are available) Click Download File Select Save File Click OK Name file and save it to your preferred location

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) a) District Student Results (DSR) Most complete source of student-level data for all tests Needs to be imported into the Universal File Format (UFF) If macros are enabled when UFF is opened, import is automatic and trailing zeroes are removed (36000 becomes 360). Useful Excel functions: Sort, Filter, and PivotTable

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 18 Open (and/or save) file Security Warning Need to Enable Macros to make file functional Tabs on file Summary Data FAQ – Read Me School Summary Reports District Summary Reports 3.Test Results Download (cont.) b) Excel Summary File

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 19 Tab initially hidden when file opens 3.Test Results Download (cont.) b) Excel Summary File – FAQ (default page)

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) b) Excel Summary File – Summary Data

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) b) Excel Summary File – Summary Data Includes statewide and districtwide results Reported by demographic subgroup within grade level and subject, as well as all students combined within each grade level/subject Includes count tested, count and percent within each proficiency level, average scale score, and average number correct by strand Delete top six rows for ease of sorting and filtering Hide or delete columns that are not useful (e.g., district county name) School Summary Reports tab automatically displays these data graphically

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) b) Excel Summary File – School Summary Reports Choose a school and a grade

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 23 Overall Proficiency at a Glance 3.Test Results Download (cont.) b) Excel Summary File – School Summary Reports

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 24 Summary Report (Math) 3.Test Results Download (cont.) b) Excel Summary File – School Summary Reports

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 25 Subgroup Report 3.Test Results Download (cont.) b) Excel Summary File – School Summary Reports

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) c) Tab-Delimited Summary File Essentially the same as Summary Data tab of the Excel Summary File but in a less user-friendly format

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) d) MN Statewide Assessment Results PDF of MDEs media release explaining overall results for the state on all statewide assessments (only available when MCA-II is the selected test group)

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test Results Download (cont.) Graduation Data List Download When the GRAD is selected as the test group, a new section appears on the bottom of the website, and the Graduation Data List becomes available.

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Growth Reports Three kinds of growth information

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Growth Reports: Show My Growth Charts

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Growth Reports: Download Growth Summary Student counts for all students, 5 ethnic groups, LEP, SPED and Free/Reduced Proficient Low growth Medium growth Hi growth Not proficient Low growth Medium growth Hi growth

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 32 Expected Percentages (normal distribution) Low Growth (<.5 Standard Deviation) 31% of students Medium Growth (+/-.5 SD) 38% of students Hi Growth (>.5 SD) 31% of students How do percentages (for your district, for a particular group) differ from these expected values? 4. Growth Reports: Download Growth Summary (cont.)

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 33 Results for individual students Coming in the fall 4. Growth Reports: Growth Student Detail Report

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Test WES Reports (inactive after June)

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment Accountability Reports (AYP Info)

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment SAHMS (Safe and Healthy Minnesota Students) You must have separate, valid access to view reports and restricted content on this page

Office of Accountability, Planning and Policy Department of Research, Evaluation and Assessment 37 Questions? Keep Educator Portal Users Guide handy Rennie Zimmer Research, Evaluation and Assessment