Signature: Microsoft Word 2003 UNIT 6: SHARING AND PUBLISHING INFORMATION Chapter 25 CREATING SPECIALIZED TABLES AND INDEXES

Performance Objectives Create, compile, and update a table of contents Insert a table of contents in a frame Create, compile, and update an index Create, compile, and update a table of figures Create, compile, and update a table of authorities

Compiling a Table of Contents apply styles to text that will be included in the table of contents Insert, Reference, Index and Tables make desired changes click

Compiling a Table of Contents…/2 Table of contents is considered to be a field - clicking it displays a gray background To delete, select the entire table and press the Delete key. automatically identifies headings as hyperlinks

Assigning Levels select desired level from Outline Level button on the If you want to identify headings for a table of contents but you do not want the heading style formatting applied, assign an outline level. select desired level from Outline Level button on the Outlining toolbar position insertion point

Inserting a Table of Contents in a Frame can use the items in the table of contents to navigate Format, Frames, Table of Contents in Frame Ctrl + click desired heading

Marking Entries as Fields Another method for marking text for a table of contents. select text press Alt + Shift + O click automatically displays nonprinting characters and inserts a field code after selected text

Marking Entries as Fields…/2 If you mark the table of content entries as fields, you will need to activate the Table entry fields option when compiling the table of contents. Insert, Reference, Index and Tables click to insert a check mark

Updating a Table of Contents click anywhere within the current table of contents on Outlining toolbar OR press F9 select option

Creating an Index select text press Alt + Shift + X type Index information (case sensitive) select options select page number format click Mark or Mark All

Compiling an Index Insert, Reference, Index and Tables Position insertion point at the end of the document, below the page break. Insert, Reference, Index and Tables select options

Updating or Deleting an Index update with F9 delete with the Delete key

Creating a Concordance File For words that appear frequently in a document. - saves you from having to mark each reference set up as a two-column table words you want in the index main entry and subentry (separated by a colon)

Creating a Concordance File…/2 After a concordance file has been created and saved, it can be used to quickly mark text for an index. Insert, Reference, Index and Tables Word searches and marks the document. - insert Index as described earlier select concordance file

Creating a Table of Figures A list (table) of figures allows the reader to quickly locate a specific figure. The easiest method is to mark figure names as captions and then use the caption names to create the table. Insert, Reference, Caption

Compiling a Table of Figures Insert, Reference, Index and Tables select options

Updating or Deleting a Table of Figures update with F9 delete with the Delete key

Creating a Table of Authorities A list of citations identifying the pages where citations appear in a legal brief or other legal document. - find first occurrence of the citation, mark it as a full citation with the complete name, and then specify a short citation select text press Alt + Shift + I edit and format as you want it to appear in table select Category Mark or Mark All edit and format so it matches the short citation you want Word to search for

Compiling a Table of Authorities Insert, Reference, Index and Tables select options

Updating or Deleting a Table of Authorities update with F9 delete with the Delete key

Commands Review How do you display the Index and Tables dialog box? Insert, Reference, Index and Tables

Commands Review How do you display the Mark Table of Contents Entry dialog box? press Alt + Shift + O

Commands Review How do you insert table of contents in a frame? Format, Frames, Table of Contents in Frame

Commands Review How do you update the table of contents? on Outlining toolbar OR press F9

Commands Review How do you display the Mark Index Entry dialog box? press Alt + Shift + X

Commands Review How do you update the index? Table of figures? Table of authorities? update with F9

Insert, Reference, Caption Commands Review How do you display the Captions dialog box? Insert, Reference, Caption

Commands Review How do you display the Mark Citation dialog box? press Alt + Shift + I

Coming Next Chapter 26 PREPARING FORMS