Burnaby Girls Soccer Club A Place for Every Girl to Play Graduation Ceremony, Annual General Meeting May 31st 2018

Agenda Welcome -7:00pm BGSC Graduation Ceremonies – 7:05pm BGSC Scholarship Awards - 7:15pm Annual General Meeting Opens – 7:30pm Annual General Meeting Closes – 8:30pm Questions and Answers

BGSC Graduation Ceremonies U18 United Head Coach – Tony Capolongo Assistant Coach – Byron Siemens Team Manager – Helen Merkens

BGSC Scholarship Awards Each year BGSC awards up to four $500 scholarships to our graduating players for their post secondary education. Thank you to our Scholarship Committee – Shannon Kaustinenand Andrew Fraser. And the winners for 2018 are: Taryn Sabot Maya Bartoszcze Madeleine Kum

Thank You Best of luck to our graduating U18 players with all your future endeavours and a big thank you to you and to your parents for your many years of support at our Club. Tom Berry

AGM Agenda Annual General Meeting Opens – 7:30pm Review and Accept AGM 2017 Minutes – 7:40pm Review and Accept Financial Statements – 7:50pm Election of Officers – 8:20pm Annual General Meeting Close – 8:30pm

2017/2018 Giving Back As part of our role supporting the community of Burnaby, Burnaby Girls Soccer Club believes strongly in giving back to the community in which we play and live. Our Remembrance Day Tournament annually donates $15 from each team entered.  In November 2017 this resulted in $1,125 donated to KidSport Burnaby from the 75 teams entered. As part of our commitment to the work done by KidSport Burnaby, we also feature their logo on the sleeve of our Divisional team jerseys. The Club also awards up to four $500 scholarships for our graduating U18 players going on to post-Secondary education.

2017/2018 Club Success Club Successes 2017/2018 36 BGSC teams in 2017/2018 Partnership with Spartan Academy from Trinity Western University for our Friday Night Academy and Spring Development Programs. Continued Whitecaps partnership to increase training options and promote soccer pathway Addition of U5 program in Fall/Winter that includes games on Sundays at Canlan Indoor Turf. Addition of Women’s Program under BGSC Umbrella U17 Blaze coached by Arainn Atkinson and Jennifer Morrison will be representing BGSC at the B Cup Provincials in July. U16 Fire captured League Championship in April.

Club Update - Events Biggest single day tournament in Burnaby Annual 7 Aside Remembrance Day Tournament Biggest single day tournament in Burnaby Active Start Soccerfest Sponsorship Generates over 10K in revenue for BGSC Our 2018 event will take place Monday November 12th

Review 2017 AGM Minutes June 2017 AGM Minutes Copies available for approval.

AGM – 2017/2018 Income Statement   Year ended March 31, 2018 $ Income Registration 176,022 Remembrance Day Tournament 13,177 Other 1,161 190,359 Soccer Programs Technical Staff and Coaches 41,440 Referee Fees 17,151 Fields & Field Equipment 15,120 Player/Coach Equipment 3,961 Micro Program 10,873 Coaching Certification -2,297 Coaching Mentorship program 64 86,313 Administration Club Manager 30,000 District League Fees 16,742 Website and Communications 5,001 Credit Card Fees 6,272 General Administration expense 1,148 Scholarships 2,621 62,403 Operating costs for the year 148,715 Gain (loss) for the year 41,644

AGM – 2018/2019 Proposed Budget Actuals Budget BVA Proposed Budget 31-Mar-18   31-Mar-19 INCOME Registration $ 176,022.09 $ 175,000.00 $ 1,022.09 $ 175,000.00 Gaming Grant $ - $ 11,000.00 Remembrance Day Tournament $ 13,176.54 $ 5,700.00 $ 7,476.54 $ 10,000.00 Pub Night Fundraiser $ 1,160.58 $ 1,000.00 TOTAL INCOME $ 190,359.21 $ 180,700.00 $ 9,659.21 $ 197,000.00 EXPENSES Administration $ 1,147.69 $ 3,475.00 $ (2,327.31) $ 1,500.00 Club promotion - Coaches Jackets $ 123.20 $ 1,500.00 $ (1,376.80) $ 1,800.00 Coaching certification $ (2,297.00) $ 2,000.00 $ (4,297.00) $ 2,000.00 IT & Communications $ 5,001.34 $ 5,000.00 $ 1.34 $ 5,000.00 Credit Card fees $ 6,271.99 $ 7,700.00 $ (1,428.01) $ 7,000.00 District / League Fees $ 16,742.05 $ 16,000.00 $ 742.05 $ 17,000.00 Fields & Field Equipment $ 15,120.22 $ 17,000.00 $ (1,879.78) $ 20,000.00 Micro program (Indoor Fields plus Wind Ups plus Tech Staff) $ 10,872.94 $ 2,400.00 $ 8,472.94 Player/Coach Equipment & Uniforms $ 3,961.04 $ 9,500.00 $ (5,538.96) Reconciliation Discrepancies $ - Club Manager $ 30,000.00 $ 38,000.00 Referees & Referee Coordinator $ 17,151.18 $ 24,850.00 $ (7,698.82) $ 23,500.00 Scholarships $ 2,621.60 $ 621.60 Team Pictures $ (2,000.00) Team Travel Support Technical Cost $ 41,439.96 $ 65,000.00 $ (23,560.04) $ 24,000.00 TOTAL EXPENSES $ 148,156.21 $ 190,425.00 $ (42,268.79) $ 167,300.00 NET INCOME $ 42,203.00 $ (9,725.00) $ 51,928.00 $ 29,700.00

AGM – Budget Notes “Notice to Reader” statement of Club finances for 2017 prepared by Club Treasurer, Shannon Kaustinen as per new BC Soccer policy. Increase in Revenue over budgeted 2016/2017 even with decline of almost 100 registered players was result of increase in Remembrance Day Tournament profit and increase in Spring Program revenue through addition of 6 Cascadia League teams. Gaming Grant application has been submitted with notification by August 2018. Copies of detailed financial statements (Profit & Loss, Balance Sheet, comparison to Previous Year and Proposed Budget) available at meeting for members.

AGM – Paid Positions Position Person Club Manager Lynne Schweitzer Technical Coaches Spartan Academy Staff Website/Communications Ivan Svetic

AGM – Non Voting Roles Position Person Women’s Liaison Lynne Schweitzer Player/Team Equipment Tom Berry Field Equipment Sponsorship Vacant Photo Coordinator Risk Management Remembrance Day Tournament Coordinator Signs

AGM – Election of Officers Position Person Burnaby District Rep Zeljko Cecic Webmaster Ivan Svetic Registrar Vacant Secretary Rishma Vallani Treasurer Shannon Kaustinen Vice President Greg Burkett President Tom Berry

AGM – Election of Officers Position Person Micro – U5/U6/U7 Vacant Mini - U8- U10 Super 8 – U11/U12 AGC Suke Claire Divisional - U16-U18 AGC Allen Mar Divisional U13-U15 AGC Divisional AGC

2018/19 Initiatives Focus on increasing Club Registration Coach Certification at all ages Continued implementation of Spartan Academy coaching Implementation of online resources for team coaches for session planning

AGM – Adjourn Thank you very much and good night.