Chapter 2 Tables and Forms: Design, Properties, Views, and Wizards Exploring Microsoft Access Chapter 2 Tables and Forms: Design, Properties, Views, and Wizards

Objectives (1 of 2) Describe table design Describe data types and properties; set a primary key Use Table Wizard; add and delete fields Discuss data validation importance

Objectives (2 of 2) Use Form Wizard Distinguish between bound, unbound, and calculated controls Modify an existing form Switch between Form view, Design view, Datasheet view, PivotTable view and PivotChart view

Overview Basic principles of table and form design Design guidelines Design in Access UsingForm Wizard This is a overview of why we use word processing software and the tasks to perform. Do you remember typing your term papers in high school? Recount to your students how much easier creating term papers are with the advantages of word processing.

Table Design Basics Include necessary data Store data in its smallest parts Avoid calculated fields Word Wrap - text automatically wraps text from one line to the next without pressing the enter key Hard Return - created by the user when the enter key is pressed Soft Return - created by the word processor as it wraps text from one line to the next Insertion Point - Flashing vertical line that marks the place where text will be entered Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case. Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode., Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos. Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook) Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook) AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.

Creating a Table Table Wizard is easiest Designing a table yourself Field names Data types Primary key Views: Datasheet or Design Properties Word Wrap - text automatically wraps text from one line to the next without pressing the enter key Hard Return - created by the user when the enter key is pressed Soft Return - created by the word processor as it wraps text from one line to the next Insertion Point - Flashing vertical line that marks the place where text will be entered Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case. Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode., Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos. Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook) Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook) AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.

Data Types Number field Yes/No field Text field OLE field Memo field Date/Time field Currency field Yes/No field OLE field AutoNumber Hyperlink field Word Wrap - text automatically wraps text from one line to the next without pressing the enter key Hard Return - created by the user when the enter key is pressed Soft Return - created by the word processor as it wraps text from one line to the next Insertion Point - Flashing vertical line that marks the place where text will be entered Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case. Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode., Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos. Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook) Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook) AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.

New Table Screen Click on ‘New’ Button Select how to view/ create new table

Table Wizard Screen Includes All Fields Removes Selected Field

Table Design View Primary Key Field Names Data Type Field Properties Description

Properties (1 of 2) Field size Format Input Mask Caption Default Value Validation Rule Validation Text

Properties (2 of 2) Required Allow Zero Length Indexed Unicode Compression IME Mode IME Sentence Mode

Creating a Form Controls--objects Bound control has data source Unbound control: no data source Calculated control: expression as data source Properties Form Wizard

Form Design View Click and drag to move Toolbox Sizing handles

Form View Current Record Total Number of Records

Chapter 2 Summary Information depends on underlying data Database design is critical Table Wizard: creates tables easily

Chapter 2 Summary Continued Form provides easy way to enter and display data Form consists of objects called controls Property is a characteristic or attribute of an object