+ CASH BASIS ACCOUNTING SYSTEM for Tally.ERP 9 Introduced By +

Welcome to Apex Family and The World of Tally Tally.ERP 9 + + Together let’s explore the beneficial ways of using Tally.ERP 9 + www.apexactsoft.com info@apexactsoft.com

Cash Basis Accounting in Tally.ERP 9 + Present Business Scenario Cash Basis Accounting in Tally.ERP 9 Benefits of using Apex solution and Tally.ERP9 Challenges Here’s Our Idea How Apex Solution Handles These Challenges + www.apexactsoft.com info@apexactsoft.com

Business Scenario Business Scenario + + Important professionals like you use Cash Basis Accounting You also use Tally.ERP 9 for business Business Scenario You need a system to maintain Cash Basis Accounting in Tally.ERP 9 You want the system to follow all statutory and practical needs + www.apexactsoft.com info@apexactsoft.com

Main Business Challenges in Tally.ERP 9 + Main Business Challenges in Tally.ERP 9 Creating Invoices with Service Descriptions Keeping these invoices unaccounted (To avoid unnecessary Service Tax or Income Tax Liability) Main Business Challenges in Tally.ERP 9 Outstanding Management (Without booking the invoices in accounts) Convert the received amount against the invoice into Principle + Service Tax and then book the Income + www.apexactsoft.com info@apexactsoft.com

Use external source like Excel Files for outstanding follow up + Alternate Solutions Alternate Solutions & Their Drawbacks Maintain Two Books of Accounts in Tally.ERP 9 Use external source like Excel Files for outstanding follow up Book the invoices only when the income is received Their Drawbacks Difficult to Reconcile Records Added Human Efforts Reduced Accuracy Increased Dependability + www.apexactsoft.com info@apexactsoft.com

Features of Solution by Apex + Features of Solution by Apex Create Service Invoice with Sub-form Store these invoices in Tally.ERP 9 without Accounting Effect Features of Solution by Apex Generate Outstanding Reports on the basis of these Invoices Pass the revenue entry based on the receipt automatically Auto entry calculates the Service Tax and helps compliance + www.apexactsoft.com info@apexactsoft.com

Service Invoice Features + Service Invoice Features Create a new special document ‘Service Invoice’ Use Sub-Form for service description in invoice Service Invoice Features Entered text can be used as template in multiple invoices Include Logo printing with Terms & conditions in invoice Include firm’s Bank details (like RTGS) in invoice – for faster payment Have both Service Tax Applicable and Non Applicable services covered in Invoice + www.apexactsoft.com info@apexactsoft.com

Create Service Invoice with Sub-form + Create Service Invoice with Sub-form As you select the menu a Sub-Form will open for you to enter the service details + www.apexactsoft.com info@apexactsoft.com

Service Invoice Sub-form + Service Invoice Sub-form Select your service category here. You can create your own service items too. Enter your service details here under the selected service category If you select the option YES under ADD ST, the Service tax component gets calculated automatically + www.apexactsoft.com info@apexactsoft.com

Service Invoice Details + Service Invoice Details The details entered in the sub-form appear in the invoice as seen. The break-up of Basic Amount and Service Tax is visible. + www.apexactsoft.com info@apexactsoft.com

Service Invoice Format + Service Invoice Format Bank details for RTGS Payments Statutory Registration Details Terms & Conditions as needed + www.apexactsoft.com info@apexactsoft.com

Receivables Management + Receivables Management Created invoices have no direct impact on Accounts Yet the Receivables Tracking is possible with two specially designed reports Receivables Management 1 - Outstanding Report - Summary 2 - Outstanding Report Detailed – Client Wise –Bill Wise User gets a clear view of Received and Pending payments with these reports + www.apexactsoft.com info@apexactsoft.com

Outstanding Statement on the basis of the Optional Vouchers + Outstanding Statement on the basis of the Optional Vouchers Summary - Party Information At A Glance Use this information to know the status of the party – whether it has debit balance or not + www.apexactsoft.com info@apexactsoft.com

Outstanding Statement on the basis of the Optional Vouchers + Outstanding Statement on the basis of the Optional Vouchers Details - Party Payment History Here we can see the details of outstanding + www.apexactsoft.com info@apexactsoft.com

Receivables Management + Receivables Management On receipt of the payment (partial or full) the figure is recorded against the respective invoice Receipt Based Revenue Entry Booking The module Auto Calculates Revenue and Service Tax components in the received amount Revenue is thus booked automatically on RECEIPT BASIS Service Tax compliance is also carried out as the Service tax component too gets booked automatically. + www.apexactsoft.com info@apexactsoft.com

Pass the revenue entry based on the receipt automatically + Pass the revenue entry based on the receipt automatically As you select the menu a Sub-Form will open for you to enter the Actual Collection details + www.apexactsoft.com info@apexactsoft.com

+ Collection Details Total Payables Of An Invoice And Collected Partial Amount + www.apexactsoft.com info@apexactsoft.com

Set “ YES” to option enter Receipt Details for Auto Receipt Entry + Pass the revenue entry based on the receipt automatically Set “ YES” to option enter Receipt Details for Auto Receipt Entry + www.apexactsoft.com info@apexactsoft.com

+ Receipt Entry Details + After filling the required details of the receipt amount auto revenue entry will be booked + www.apexactsoft.com info@apexactsoft.com

Import Data Collected in Excel Template to the Apex Module + Special Features – Import Opening Balance Data Available in Tally.ERP 9 Data Available in Other Software -------- -------- Get the Data Collected in Excel Template -------- Import Data Collected in Excel Template to the Apex Module + www.apexactsoft.com info@apexactsoft.com

Import Opening Balance – Excel Template + Import Opening Balance – Excel Template Sr No Invoice No Invoice Date Posting Date Customer Name Description Amount Service Tax Gross Amount RTGS 1 3 01/04/2013 01/04/2014 Debtor 3 Income Tax Work - filing Income Tax return for the Period 2013-2014 25000.00 3090.00 28090.00 HDFC Bank 2 4 Debtor 4 5 Debtor 5 Income Tax Work - filing Income Tax return for the Period 50000.00 6180.00 56180.00 7 01/05/2013 Debtor 1 5000.00 618.00 5618.00 10 20000.00 2472.00 22472.00 6 14 01/06/2013 Debtor 2 44000.00 5438.00 49438.00 15 40000.00 4944.00 44944.00 8 17 23456.00 2899.00 26355.00 9 19 10/07/2013 37750.00 4666.00 42416.00 20 01/08/2013 27750.00 3430.00 31180.00 11 22 15/08/2013 56001.00 6921.00 62922.00 12 23 11100.00 1372.00 12472.00 13 24 38201.00 4721.00 42922.00 27 10/09/2013 28 13/09/2013 + www.apexactsoft.com info@apexactsoft.com

Benefits of the module Benefits of the module + + Get rid of two books of accounts and save time. Pay tax on only the realized income. Benefits of the module Calculate Service Tax Liability on received income automatically. Best control over invoicing and Outstanding Management + www.apexactsoft.com info@apexactsoft.com

ADD-ON Features by Apex + Address Book Get One Line Record for Contact Details of Parties Bank details in Party Master Show Own Bank Details in Invoice for ready reference to the party ADD-ON Features by Apex Day Book As per System Date Capture system date in every voucher at the time of creation / alteration Avoid Overwriting in Auto Numbering Avoid change of numbering in booked vouchers – even on back dated entry + www.apexactsoft.com info@apexactsoft.com

Tally Advantages + Auto / Manual BRS Cheque Book Management Pre-Configured Cheque Printing Cheque Printing Cash / Cheques Deposit Slip Payment Advice Tally Advantages + www.apexactsoft.com info@apexactsoft.com

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