Louisiana Ryan White Part B & HOPWA Data Management Update 2018

Slides:



Advertisements
Similar presentations
HIV/AIDS Patient Care Programs.  The eligibility process is required for the following Patient Care Programs:  Ryan White Part B Program  AIDS Drug.
Advertisements

CAREWare Training Webinar Canned Reports (Prebuilt Reports)
Centralized Eligibility For Take Charge! program contracted healthcare providers.
Supportive Services for Veteran Families (SSVF) Data Bigger Picture Updated 5/22/14.
PRT Determinations & Public Reporting Adria Bace & Amy Bunnell, NDE Barb Jackson, UNMC-MMI.
PELICAN Keys to Quality – GSD Session 11 August 26th, 2008.
Area 15 Ryan White Program.  Support services must be linked to medical outcomes and may include outreach, medical transportation, linguistic services,
Enrollment Training Includes – Family Services – Health – Nutrition – Licensing (GRANTEE ONLY) 1 1. To Start: You should be under the Application highlighting.
Improving Data Entry and Reporting for the HOPWA Program May 2012.
USING URS for QUALITY MANAGEMENT Case Study 1: “How many of the women currently enrolled in the RWCA case management program are actually receiving routine.
Improving Collection of Poverty Level in ARIES April 27, 2011.
New York State Health Homes Implementation and Billing Update Statewide Webinar Presented by: New York State Department of Health January 12,
The Collection Process in Medical Billing Francie Walters Jennifer Randall.
ARIES Focused Technical Assistance: Improving Insurance Data February, 2012.
Improving Eligibility Documents November, Improving Data Collection The State Office of AIDS (OA) is now working with providers to improve the quality.
Guidance to Prepare CAREWare Users for the new ADAP reporting Requirements All Grantees’ Meeting Nov 27, 2012 Session #0203 John Milberg, HRSA/HAB Sam.
Running the HAB QM INDICATORS REPORT in ARIES. Select the HAB QM Indictors Report link Click on Compliance under the Reports menu ACCESSING THE REPORT.
REVIEW PROCESS FOR CDC+. Important Numbers Phone & fax numbers for consultants to contact eQHealth Voice: Fax:
Outcome 1: Clients access Medical Case Management Services  Objective 1: XX clients attend XXX face- to-face MCM office sessions.  Objective 2: XX clients.
COPA Rollover How to successfully complete the COPA School Year End Rollover from to
PATH “Projects for Assistance in Transition from Homelessness” Workflow June,
Field Analyst Support Team (FAST) School Finance Division
HR Policy Updates: Executive Summary
Washington Connection Benefit Portal Partnership
2017.
Child Care Assistance Program Waitlist
CACFP Day Care Home Forms
OPT Optional Practical training
Using the Oregon POLST Registry
Indianapolis TGA Presentation
Massachusetts Jobs and Workforce Summit:
Investigator of Record – Definition
HMIS Version 6.2 Upgrade September 2016 Provided by: P W
Online Admissions Application Workshop for Graduate Administrators
MDHI and BOS User Group August HMIS User Group MDHI and BOS User Group
Payroll User Group Meeting
Minnesota’s Homeless Management Information System (HMIS)
Dominique Cavallo, Sharlonda Pierce, MPH, MAEd
PAST DUE: PATH & HMIS Integration
PE Determiner Portal Registration and Log on Workshop
Minnesota’s Homeless Management Information System (HMIS)
Correcting Snapshots and Recording Annual Assessments in HMIS
2.6: Data System Business Process Maps
FY19/FY20 Detroit Collective Impact Funding
Optimizing Efficiency + Funding
PE Determiner Portal Registration and Log on Workshop
Curricular Practical Training (CPT) Tutorial
F-1 Student Regulations.
Investigator of Record – Definition
The SMI Evaluation and Determination Process
Student Introduction to CORE ELMS
Summer 2017 Internships.
KC METRO HMIS Training PATH.
2.6: Data System Business Process Maps
Pantry System Overview
Louisiana Ryan White Part B & HOPWA
How the Boston Public Health Commission created a client level data system that providers actually use HIV/AIDS Services Division Infectious Disease Bureau.
Dominique Cavallo, Sharlonda Pierce, MPH, MAEd
Workbooks to Encounters
Human Resource Updates
TEXAS DSHS HIV Care services group
RSA Update: ESS FAQ’s and Tips
Provider Maintenance—Referrals Module
Optional Practical Training
Baltimore Eligible Metropolitan Area (EMA) Planning Council Meeting
2018 Ryan White Part A/B Meeting: HOPWA Updates
For Service Coordinators
Recovery Works Conference Call/Webinar
HMIS Support.
Network Adequacy Standards Mental Health
Presentation transcript:

Louisiana Ryan White Part B & HOPWA Data Management Update 2018

This Session CAREWare data entry timeline Client information data requirements & changes Client Eligibility & Enrollment Client addresses Housing case manager Service-specific data entry requirements Reporting guidelines

CAREWare changes for 2018-19 contract year will be rolled out between August 20-31. Final data entry & reporting guidance for 2018-19 will be posted between August 20-31. CAREWare will be replaced in the coming year. SHP is in the process of reviewing & selecting the new system.

All Ryan White/HOPWA data management requirements and guidance will be available at https://www.louisianahealthhub.org/support-services We are providing comprehensive documentation and guidance for the 2018-2019 contract year on the LA Health Hub website. This should be your source for the most updated guidance and requirements.

All data entry requirements are minimums All data entry requirements are minimums. Agencies may always add requirements as are appropriate for their program. Additional CAREWare fields may be requested by emailing SHP.

Data Entry Timeline

Enter all data in CAREWare within 2 business days of the activity. Client enrollment Information updates Services Case notes If your agency has arranged to do service data imports, you should still strive to complete your service record within 2 days.

Client Information Data Requirements

Client Eligibility & Enrollment Eligibility is considered incomplete unless all elements are included: Eligibility status, funding, and date – must be entered every 6 months Enrollment status Federal Poverty Level – must be entered every 6 months HIV status & date Current physical address

Enrollment vs Eligibility Status Both must be up to date Enrollment Status is the client’s overall engagement at your agency. Eligibility Status is the client’s ability to receive services from each funding source.

Client Addresses Demographics tab in CAREWare includes physical & mailing addresses. Complete all fields as much as possible.

Client Information Tab Updated to include housing case manager & mailing address will be removed.

Service-Specific Data Entry

All staff should know where to find the most updated information

All case managers & data entry staff should have this document All service-specific required fields for all services will be included when contract negotiations are complete

Non-Medical Case Management Follow the definitions for encounter topics provided in guidance Check encounter topics per service when needed At least one encounter topic per Non-MCM entry is required

Referral for Health Care & Supportive Services Referrals included in funded Part B category “Referral for Health Care & Supportive Services” must be entered as a service on the Services tab in CAREWare These do not need to be entered on the Referrals tab Service should be entered within 2 business days of making the referral Same service entry should be updated when follow-up is complete

Referral for Health Care & Supportive Services Refer to service entry guidance for field definitions & examples Leave these fields blank until referral is closed out: Date follow-up completed Final referral outcome

Routine Data Reporting Expectations

Case managers should have access to and know how to run reports for: Current eligibility status Upcoming eligibility expiration Expired eligibility status Case load Service history Full reporting packet will be published & webinar will be held in September 2018.

RW/HOPWA Data Management Technical Assistance Check Louisianahealthhub.org/support-services Ask your Case Management Supervisor Email Rebekah Puebla or Megan Wright Rebekah.Puebla@la.gov Megan.Wright@la.gov Peer networks

Contact info: Megan Wright Megan.Wright@La.gov 504-568-7526